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How to give an effective presentation Scott Magerfleisch Sr. Telecommunications Admin. City of Westminster.

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Presentation on theme: "How to give an effective presentation Scott Magerfleisch Sr. Telecommunications Admin. City of Westminster."— Presentation transcript:

1 How to give an effective presentation Scott Magerfleisch Sr. Telecommunications Admin. City of Westminster

2 What makes an effective presentation? Rule #1:  DO NOT READ YOUR SLIDES!!!!

3 What makes an effective presentation? Rule #2:  “Be” a part of your presentation Be relevantBe relevant Be mobileBe mobile Be realBe real Be engagingBe engaging

4 What makes an effective presentation? Rule #3:  Speak to your audience Use relevant examplesUse relevant examples Use Humor (where appropriate)Use Humor (where appropriate) Speak clearlySpeak clearly Make eye contactMake eye contact

5 What makes an effective presentation? Rule #4:  Dress appropriately Know who you are speaking toKnow who you are speaking to Be aware of what is expectedBe aware of what is expected Ask if you don’t knowAsk if you don’t know

6 What makes an effective presentation? Rule #5:  Be flexible Look for audience members that are lostLook for audience members that are lost Stop and ask or answer questions if necessaryStop and ask or answer questions if necessary Watch for clues from the audience; they will tell you if you are missing the markWatch for clues from the audience; they will tell you if you are missing the mark

7 What makes an effective presentation? Rule #6:  Watch your time Don’t go over your time limitDon’t go over your time limit Don’t hurryDon’t hurry  Do not make a 30 minute presentation in 15 minutes!! Allow time for Q&A at the endAllow time for Q&A at the end  Plan on 15 minutes per hour of presentation time

8 What makes an effective presentation? Rule #7:  Audience participation Use give-aways DURING your presentationsUse give-aways DURING your presentations  Where appropriate  Where relevant Relate to your audienceRelate to your audience

9 What makes an effective presentation? Rule #8:  Avoid busy slide No one wants to see a slide with tons of text or huge graphics that are so hard to read you have to squint just to try and make out what the graphic shows and where it is pointing to and how it works into the text and what the text says about the…No one wants to see a slide with tons of text or huge graphics that are so hard to read you have to squint just to try and make out what the graphic shows and where it is pointing to and how it works into the text and what the text says about the…

10 What makes an effective presentation? Rule #9:  Be prepared for anything Who knows what you will askedWho knows what you will asked Be ready to bring the attention back to the presentationBe ready to bring the attention back to the presentation Be skilled at keeping the topic on topicBe skilled at keeping the topic on topic

11 IT Examples 1.VoIP Presentation in Florida 1. Audience = Nortel end user 2. Type = Interactive and Technical 3. Timeframe = 1 hour, presented twice 4. Process = 2 person, mainly to peers 2.Self Maintenance proposal 1. Audience = Senior Management 2. Type = Informational and Business 3. Timeframe = 15 minutes 4. Process = 1 person, to decision makers

12 1 st Presentation  What worked? Keeping the audience informedKeeping the audience informed Knowing the audience was already interested in the topicKnowing the audience was already interested in the topic Providing a high energy presentationProviding a high energy presentation Providing factsProviding facts Fulfilling the WIIFM?Fulfilling the WIIFM? Takeaways; physical and knowledge basedTakeaways; physical and knowledge based

13 2 nd Presentation  What worked Actual dataActual data No “technical speak”No “technical speak” Hard numbers to show possible financial gain (cost savings)Hard numbers to show possible financial gain (cost savings) Being specific and conciseBeing specific and concise Fulfilling the WIIFM?Fulfilling the WIIFM? Asking for an answer right then (might not always get this)Asking for an answer right then (might not always get this)

14 Your next presentation  Converging your Voice and Data groups Why would you do this?Why would you do this? Where is the dollar value?Where is the dollar value? Answer the WIIFM question?Answer the WIIFM question? Be able to show the benefit for not only the business but also the employeesBe able to show the benefit for not only the business but also the employees

15 Thank you Questions?Comment?Criticisms?


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