Design Process Client Profile/Interview/Problem Statement Letter of Agreement Programming and analysis Conceptual/Schematic Design Final Design Development Contract Administration Evaluation
Client Profile / Problem Statement What is the nature of the project? vacation home, primary residence, rental home, office, restaurant, hotel etc. Establish a client profile: a brief statement that identifies the client, location, project, purpose, and extent of work. Little detail has yet been researched
Why is the initial meeting so important for both the designer and the customer? Evaluate compatibility (don’t take every job, may not be profitable…) Does the project fit the firms area of specialization, is there a reasonable time frame and does the firm have the appropriate staff load to complete the project. Client can evaluate firms work.
A word about time frame… Deadlines are critical in the design business. Penalties may apply. Work backwards from the expected completion date to set schedule for each phase. If you see the time frame is not feasible, walk away or convince them that the time frame needs to be longer.
Letter of Agreement A legal contract between you and your client. Outlines the responsibilities of the designer Outlines financial obligations of the client for reimbursement, fees, time of payment Serves to protect you from wasting your time on projects that may not come to reality or a client using a different designer Get this contract signed before you do ANY work or you may be giving away your services!
Programming (5 – 15%) Information gathering – Research – programming Identify and analyze customer needs Interviewing customer and end users User profile Inventory products to be used Lifestyle and Function Relationships/adjacencies Space allocations Environmental factors Mechanical systems (HVAC) Psychological/Sociological Economic factors – extremely important Building codes Design preferences
Programming is the Most crucial phase of the design process “Good beginnings make for good endings” You must be detailed and precise in your gathering or you will fail in the end result. You will need to analyze the information, prioritize the need and the wants and if any questions come up, make sure to go back and get them answered. You will write the program and the customer should review it and approve it before moving to the next phase of the design process. FYI: A commercial program is sometime hundreds of pages in length. It is a document that will be used by the entire design team, architects, mechanical, structural, electrical engineers, and designers.
Commercial Programming Budget for renovation, furniture and finishes. Style preference, image. Existing furniture, artwork and accessories to reuse. Field measuring space, locating columns, outlets, network jacks, thermostats, HVAC returns. Photograph existing space, inventory and new space Determine codes and safety requirements that need to be met. (occupancy classifications, occupant loads, egress widths, ADA, etc.) Determine the schedule/deadline Determine space allotments or standards, adjacencies, privacy issues storage and filing needs (measure file storage). Understand equipment needs, sizes use and location
Residential Programming Personal Information Age, number, sex, size, activities and relationships of everyone living in the house. Stage in the lifecycle : flexible spaces Lifestyle Hobbies, activities, entertainment, meals, music games, TV, cooking etc.) How long do they plan to live in the house.
Residential Programming Taste…likes and dislikes of the family. How do you find this out? Functional Goals special needs, universal design, media room, home office, energy efficiency Space Requirements: How much sq. footage Minimum of 300-500 per person See sample questions on page 10 Equipment Needs: TV, cable, video, computers, security system
Residential Programming Cost Estimates and budgets: Most expensive purchase: Americans spend 2-4 times their annual income. Kitchen and bathes are most expensive spaces Sq. foot estimate vs. material and cost estimate Know the avg. price per sq. foot in the neighborhood. 25% of income goes to house payment How can you help customer save money? Life cycle costing Maintenance issues Standard sizes, colors and finishes Keep plumbing back to back Plan ahead Keep change orders to a minimum
Residential Programming Site and orientation Restrictions on placement, color, size etc. Solar orientation, south windows, fading Wind View
Conceptual / Schematic Design The formulation of preliminary broad-based concepts. Written concept statement Decisions on character, function and aesthetics Matrix: indicates relationships of spaces Bubble diagram 170, 171 Block diagrams 170, 171 Preliminary Floor plans/ space plan 19 Selecting preliminary color options Preliminary furniture options
Design Development (30-35%) Approval from customer on schematic design has been given. Construction Documents Floor plan Elevations Sections Furniture and finish plans Power and Communication Plans Lighting, Reflected Ceiling Plan Write Bid Specifications FF&E Spec Book Work with other professionals Electricians Structural engineers Mechanical engineers
Contract Administration (5-15%) All design decisions become reality – most rewarding of the phases. Orders are placed. General contractor, subcontractors begin building, installing products. Coordination is critical in order for subs not to interfere with each others work. Site visits become regular to check quality and to stay on schedule. Punch list is established. Furniture is installed.
Evaluation Follow-up on job to measure the success of the products specified. How effective was the design? Did it meet the needs of the customer? Are the products specified holding up? Post Occupancy Evaluation (POE) provides the professional designer with the information needed to evaluate and measure a successful or unsuccessful design