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UR Financials Project Company Level Reporting SIG February 25, 2014.

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Presentation on theme: "UR Financials Project Company Level Reporting SIG February 25, 2014."— Presentation transcript:

1 UR Financials Project Company Level Reporting SIG February 25, 2014

2 February 18, 2014 Agenda 1.Brief review of 2/18 Meeting topics (~ 10 mins) –Project Plan (Updated meeting plan) –Topics and Demo examples –Questions after the meeting (and how to take screen shots in case of errors) 2.Financial Statement Functionality continued (~ 1 hour) –Review timeframe reporting (from 2/18) –Demo Worktag Filter –Demo Comparative Data (using Budgets) –Demo Related Action Icon –Free play! 3.How to find Reports (~ 15 mins) –Worklets, sitemap, run a report, or use search –Remember the excel file, too 4.Trial Balance and Ledger Detail (~ 15 mins) –Demo –Free play ! UR Financials – Company Level Reporting SIG 2

3 February 18, 2014 Brief Review of 2/18 Meeting UR Financials – Company Level Reporting SIG 3 Informal TrainingReviewing ReportsFormal Training Feb Mar AprMayJune  WD 22 33TBD Informal Training: Accessing, running & saving report filters Introduction to scheduling reports and the W:Drive Review report book and report types Financial Statements Key Reports Introduction to report security and business objects Reviewing Reports: Run & test key reports Stump the experts Financial Statement definitions Advanced report scheduling Advanced business object details April / May timeframe: Should be viewed as an opportunity to “Stump the Experts” and ensure that you are able to obtain the information you need.

4 February 18, 2014 Brief Review of 2/18: Updated Meeting Schedule UR Financials – Company Level Reporting SIG 4 Informal TrainingReviewing ReportsFormal Training Feb Mar AprMayJune  WD 22 February: Tuesday, February 18: 3 – 5 pm in Saunders Room 1301 Tuesday, February 25: 3 – 5 pm in Saunders Room 1301 Cancel  Thursday, February 27: 3 – 5pm in Genesee Room at Scottsville Road (limited space) March: Updated  Tuesday March 4: 3 – 5 pm in Saunders Room 1301 Note: No testing  Week of March 3 rd – during Test Cycle 3. Time and Room TBD. Tuesday, March 18: 3 – 5 pm in Saunders Room 1301 Friday, March 21: 2 – 5 pm in Genesee Room at Scottsville Road (limited space) 33TBD

5 February 18, 2014 Brief Review of 2/18 Meeting UR Financials – Company Level Reporting SIG 5 Overall Goal We are here to help ! Via the informal and early training of this reporting SIG we want you to be able to run key reports in Workday to obtain the information you need to “run your business”. Reporting Framework 1 st line of defense – replicating current reports. Broader Approach: –The What’s –The How’s (By’s) –The Why’s Company SIG Prompting is more flexible Greater amount of choices Greater knowledge of the FDM needed

6 February 18, 2014 Brief Review of 2/18 – FDM Type Reports 1.Ledger Account Lookup Reports –View Ledger Accounts Hierarchy Outlined –View Ledger Accounts Hierarchy –View Ledger Account Summary 2.Spend Category / Revenue Lookup Reports –View Spend Categories Outlined (separate version for Rev) –View Spend Categories (separate version for Rev) –View Trackable Spend Categories 3.FAO Lookup Reports –View FAO by Company (5 Custom Orgs) –View FAO by Company (Grant Only) –View FAO by Custom Org Attributes (5 Custom Orgs) –View FAO by Grant Attributes (Grant Only) UR Financials – Company Level Reporting SIG 6

7 February 18, 2014 Brief Review of 2/18 – Financial Statement Functionality Financial Statement Functionality: This reporting function generates formatted, easily printable, and drillable financial statement “type” reports. The function produces reports based on Workday Ledger Accounts and pre-defined “Financial Statement Definitions”. The content of the report depends on the options selected at run time. UR Financials – Company Level Reporting SIG 7 Four Sections: (1) Report Definition & Display Bys (2) Report Content & Time Periods (3) Comparative Content & Time Periods (4) Report Options

8 February 18, 2014 Questions after meeting Please feel free to send questions after the meeting. We will try and incorporate them into the next meeting or in future meetings (once we get to that topic) UR Financials – Company Level Reporting SIG 8 Please send ! A question about the Fiscal Calendar and Month prompts was asked after the meeting. Q: In Cognos, some reports use numbers for Months like 02 for August, and others use 02 for February. In Workday you only showed the month names? Is that how we use months in Workday. A: Yes, months are displayed by names. The sorting and timeframe are defaulted in Workday as the following: –July to June

9 February 18, 2014 Error messages in Workday -- Please take a screen shot by holding down: –Ctrl, Alt, and Print Screen on your keyboard Then to Darren Log in to Web Outlook (https:// .ur.rochester.edu) if you are using Outlook (or another program that you are using) We will then send to Workday UR Financials – Company Level Reporting SIG 9 Please send ! One error occurred during 2/18 meeting – “A script issue” experienced by Jeff Bloss and a few others. We also experienced the error after the meeting and were able to capture the details and sent it over to Workday.

10 February 18, 2014 Agenda 1.Brief review of 2/18 Meeting topics (~ 10 mins) –Project Plan (Updated meeting plan) –Topics and Demo examples –Questions after the meeting (and how to take screen shots in case of errors) 2.Financial Statement Functionality continued (~ 1 hour) –Review timeframe reporting (from 2/18) –Demo Worktag Filter –Demo Comparative Data (using Budgets) –Demo Related Action Icon –Free play! 3.How to find Reports (~ 15 mins) –Worklets, sitemap, run a report, or use search –Remember the excel file, too 4.Trial Balance and Ledger Detail (~ 15 mins) –Demo –Free play ! UR Financials – Company Level Reporting SIG 10

11 February 18, 2014 Early training – Financial Statement Functionality UR Financials – Company Level Reporting SIG 11 Four Sections:  (1) Report Definition & Display Bys –2/18 all but Worktag Filter –2/25 Worktag Filter (2) Report Content & Time Periods –2/18  (3) Comparative Content & Time Periods –2/25 (4) Report Options –2/

12 February 18, 2014 Early training – Financial Statement Functionality See Excel file on UR Financials site (and in ) 1.Example 1: 2-18 Fin Stat – July – Jan 2.Example 2: 2-25 Cost Center Filter 3.Example 3: 2-25 Cost Center Filter (2) 4.Example 4: 2-25 Fund Hierarchy 5.Example 5: 2-25 Filter by Fund 6.Example 6: 2-25 Fin Stat – By Budget 7.Example 7: 2-25 Fin Stat – By Budget Var 8.Example 8: 2-25 Cost Center Budget 9.5 min Free Play ! 10.Example 9: 2-25 View By min Free Play ! UR Financials – Company Level Reporting SIG 12 We will get through as much as we can (or all of it) ! But, please provide feedback on speed of the Demos.

13 February 18, 2014 Selected screen shots for Example 9 UR Financials – Company Level Reporting SIG 13 Use the related action triangle to “View By” the Spend Category Worktag. Note: The related action triangle is not visible in this picture.

14 February 18, 2014 Selected screen shots for Example 9 UR Financials – Company Level Reporting SIG 14 Period After Spend Category is displayed, then use the Advanced Tab to “View By” Spend Category and Period.

15 February 18, 2014 Financial Statement Functionality, Done (for now) ! Financial Statement Functionality: This reporting function generates formatted, printable, and drillable financial statement “type” reports. Runs fast and is flexible. The function produces reports based on Workday Ledger Accounts and pre-defined “Financial Statement Definitions”. The content of the report depends on the options selected at run time. One “report” can answer many questions You’ve seen almost all of it, but there’s still some more to see in future meetings. This functionality will be used to create the top line Financial Statements, the Monthly Ledger Report (this will be showed in future meetings), and some Ledger reports. UR Financials – Company Level Reporting SIG 15

16 February 18, 2014 Agenda 1.Brief review of 2/18 Meeting topics (~ 10 mins) –Project Plan (Updated meeting plan) –Topics and Demo examples –Questions after the meeting (and how to take screen shots in case of errors) 2.Financial Statement Functionality continued (~ 1 hour) –Review timeframe reporting (from 2/18) –Demo Worktag Filter –Demo Comparative Data (using Budgets) –Demo Related Action Icon –Free play! 3.How to find Reports (~ 15 mins) –Worklets, sitemap, run a report, or use search –Remember the excel file, too 4.Trial Balance and Ledger Detail (~ 15 mins) –Demo –Free play ! UR Financials – Company Level Reporting SIG 16

17 February 18, 2014 How to find Reports in Workday UR Financials – Company Level Reporting SIG 17 Worklets Various Worklets Favorites (Demo this) Sitemap Helps find “Delivered” reports by Reporting Category Run a report Run “View Custom Reports I Can Run” Note: only includes “custom reports” Search Search for it Outside WD Use the excel that we sent out on 2/3

18 February 18, 2014 Update Favorites Worklet UR Financials – Company Level Reporting SIG 18 Use the gear icon and then add a report

19 February 18, 2014 Sitemap UR Financials – Company Level Reporting SIG 19 Use the gear icon and then add a report

20 February 18, 2014 Agenda 1.Brief review of 2/18 Meeting topics (~ 10 mins) –Project Plan (Updated meeting plan) –Topics and Demo examples –Questions after the meeting (and how to take screen shots in case of errors) 2.Financial Statement Functionality continued (~ 1 hour) –Review timeframe reporting (from 2/18) –Demo Worktag Filter –Demo Comparative Data (using Budgets) –Demo Related Action Icon –Free play! 3.How to find Reports (~ 15 mins) –Worklets, sitemap, run a report, or use search –Remember the excel file, too 4.Trial Balance and Ledger Detail (~ 15 mins) –Demo –Free play ! UR Financials – Company Level Reporting SIG 20

21 February 18, 2014 Early training – Trial Balance & Ledger Detail See Excel file on UR Financials site (and in ) 1.Trial Balance: View a trial balance by Company that displays the ending balance by Ledger Account. Note: Additional FDM & Workday knowledge needed (there are two “balancing Worktags”; Company and Fund. Example: 2-25 Trail Balance 2.Ledger Detail: View a summary by period or the details of a ledger. Helps support the Trial Balance and provides a quick snapshot of Ledger Account Details. Example: 2-25 Ledger Detail Note: Additional FDM & Workday knowledge needed (there are two “balancing Worktags”; Company and Fund. UR Financials – Company Level Reporting SIG 21

22 February 18, 2014 Summary of the Reports so far UR Financials – Company Level Reporting SIG 22 Why were these showed first? –FDM Reports – show you how to find FDM elements that you need for basically every report in Workday –Financial Statement Functionality – shows the power of formatted definitions, flexibility in prompting, and powerful drilling capabilities. –Trail Balance and Ledger Detail – shows how Workday views Ledger Account details and provided additional practice with prompting. And Overall: –These really help with practice and learning “the cadence” of Workday. –Practice with prompting, drilling, “viewing by”, and Saving Filters. –You can answer many questions using one report. –Helps to review reports in a “broader approach”. –And, keeps you on the screen in Workday (which will be incorporated into the Broader Approach and the Decision Tree)

23 February 18, 2014 Next Meeting Tuesday 3/4, 3 – 5 pm Saunders UR Financials – Company Level Reporting SIG 23 Review and potentially finish 2-25 exercises. View Reports grouped by FAO’s –Activity Summary Reports –Journal Details Review Supplier Invoice & Payment Reports –Transaction Details Budget to Actual reports (Time Permitting)

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