Presentation on theme: "Development Partners’ Group WATER 2008 Retreat Coral Beach Dar es Salaam, Tanzania."— Presentation transcript:
Development Partners’ Group WATER 2008 Retreat Coral Beach Dar es Salaam, Tanzania
Development Partners’ Group WATER Operational Norms DPG DPG-MoWI Nat Paynter Water and Sanitation Specialist WSP-TZ
Outline Objective Within DPG-W Between DPG-W and MoWI
Objective To efficiently operate the DPG-W in order to more effectively liaise among DPs and with MoWI Problem: DPG-W’s operations and responsibilities have become haphazard, resulting in frustrations, low efficiency, and poor communications with the MoW. Problem: MoW’s communications with DPG-W are routinely inconsistent, resulting in frustrations, low efficiency, and poor performance. We need to get our house in order if we’re going to help them get their house in order!
Within the DPG-W (1) IssueActionTimeframeResponsibility DPG-W meetings are called haphazardly, canceled at the last minute, venue changes, causing difficulty for members to attend -DPG-W meetings revert to 1st Thursday of the month. -1st Thursday of month -Co-chairs (oversee), admin. secretariat (organize) -Reminders to be sent out in timely manner. -1st reminder 2 weeks in advance, 2nd 1 week in advance. -admin. secretariat (organize)
Within the DPG-W (2) IssueActionTimeframeResponsibility DPG-W minutes are not issued in a timely manner and are of variable quality. -Draft minutes submitted for review to co-chairs. -2nd Thursday of month -admin. secretariat -Minutes to be issued with 1st reminder to follow- up meeting. -3rd Thursday of month -admin. secretariat -DPG members submit comments within a week of receiving -4th Thursday of month -DPG members
Within the DPG-W (3) IssueActionTimeframeResponsibility DPG-W members do not provide feedback, comments, no- objection to items requiring group consensus (e.g., retreat timing/ content, strengthened secretariat, activity mapping) -Items for discussion submitted early for comment. -2 weeks in advance of due date -DPG-W members, routed through admin. secretariat. -DPG-W members submit comments in a timely manner -1 week in advance of due date -DPG-W members
Within the DPG-W (4) IssueActionTimeframeResponsibility Generally poor communication of DPG-W members activities -DPG-W members to inform others (via secretariat) of missions, major activities -3 weeks in advance of mission. -DPG-W member, via admin secretariat -1 DPG-W member to present 15-mins on program at each meeting. -1st Thursday of each month -DPG-W members DPG-W website is maintained irregularly Website visited and updated monthly 4th Thursday of each month Admin secretariat
With MoWI (1) IssueActionTimeframeResponsibility JWSR -JWSR to be scheduled a year in advance, and not changed. -September-MoW/PCT -Planning for JWSR to begin well in advance -April-MoW/PCT -Invitations to JWSR sent well in advance, with periodic reminders -July, August-MoW/PCT -DPG-W to respond in timely manner-July-DPG-W -Documents to be circulated a month in advance -August-MoW/PCT -DPG-W to provide comments in timely manner -2 weeks after receipt-DPG-W -JWSR to be held as planned-September-MoW/PCT -Minutes/proceedings to be circulated in timely manner -October-MoW/PCT -DPG-W to provide comments in timely manner -2 weeks after receipt-DPG-W
With MoWI (2) IssueActionTimeframeResponsibility WSWG -WSWG meetings to be held regularly and not moved. -1 st Thursday, every 3 rd month -MoW/PCT -Invitation to WSWG sent well in advance, with documents for review. -1 month in advance -MoW/PCT -DPG-W to provide comments in timely manner -2 weeks after receipt -DPG-W -Minutes/proceedin gs to be circulated in timely manner -2 weeks after event -MoW/PCT
With MoWI (3) IssueActionTimeframeResponsibility TWG -Invitation to TWGs to be sent early, including documents for review -2 weeks before event -MoW/PCT -DPG-W to RSVP in timely manner -1 week before event -DPG-W -Minutes/proceedings to be circulated in timely manner -1 week after event -MoW/PCT
With MoWI (4) IssueActionTimeframeResponsibility DPs do not make deposits in timely manner, hampering MoW’s ability to plan and implement -DPs to make deposits as per agreements of individual agreements -January, July-DPG-W Statements and progress reports are delivered late and of poor quality -MoWI to submit statements and reports on time. -As per MoU-MoW/PCT -DPG-W to review reports and respond in timely manner -Within 2 weeks of receipt -DPG-W
Your consent to our cookies if you continue to use this website.