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Slide 1 Perkins IV Changes and Additions to Perkins Data, Tables and Reports August, 2009 Michele Dorschner, System Developer, Office of the Chancellor,

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Presentation on theme: "Slide 1 Perkins IV Changes and Additions to Perkins Data, Tables and Reports August, 2009 Michele Dorschner, System Developer, Office of the Chancellor,"— Presentation transcript:

1 Slide 1 Perkins IV Changes and Additions to Perkins Data, Tables and Reports August, 2009 Michele Dorschner, System Developer, Office of the Chancellor, Minnesota State Colleges and Universities

2 Slide 2 Perkins IV NOTE – Hyperion/Brio is being converted from version 8.3 to version You must have a new Account and Password. -- Saved queries will not work. -- Requires installation of a new plug-in. 1.) There has been a change to Hyperion/Brio. (The software package that allows you to read the Oracle database.)

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6 Slide 6 The new 9.3 login page

7 Slide 7 Perkins IV Change in the timeframe of the data Change in who is included Added New Fields Added New Tables Added New Reports 2.) There have been major changes to the data structure.

8 Slide 8 Perkins IV What is the timeframe? –3 year cohort (differs from the 1 year “snapshot”) Who is included? The data collected will now be based on a cohort of students who first enter school in a given year and who are tracked for three years.

9 Who is a first-time student? This is the timeframe of the fiscal year 2 nd and 3 rd years NO YES NO YES This is the old “snapshot” line – anyone in here would be counted. THIS IS THE OLD-WAY-ANYONE WHO ATTENDED DURING THE FY Enter Leave

10 Who is a first-time student? This is the timeframe of the fiscal year 2 nd and 3 rd years NO YES THIS IS THE NEW WAY—FIRST ENROLLED DURING THE YEAR Leave Enter

11 Who is a first-time student? (PSEO) This is the timeframe of the fiscal year 2 nd and 3 rd years Enter Leave Enter Leave Enter Leave Consider these 3 cases: None of them began during the fiscal year.

12 Who is a first-time student? (PSEO) This is the timeframe of the fiscal year 2 nd and 3 rd years Student began and ended PSEO before start of FY Student began and ended PSEO after end of FY NO Student began as PSEO in a prior year and ended PSEO after the FY NO None of these students will be included.

13 Who is a first-time student? (PSEO) This is the timeframe of the fiscal year 2 nd and 3 rd years Consider these 3 cases: 2 began during the fiscal year, 1 began earlier.

14 Who is a first-time student? (PSEO) This is the timeframe of the fiscal year 2 nd and 3 rd years Student began PSEO before start of FY and ended within the FY NO for the PSEO record

15 Who is a first-time student? (PSEO) This is the timeframe of the fiscal year 2 nd and 3 rd years NO for the PSEO record If former PSEO student enrolls during the FY, a record will be created (adm stat = 11) One record for this student

16 Who is a first-time student? (PSEO) This is the timeframe of the fiscal year 2 nd and 3 rd years YES Student began PSEO during the FY and ended after the FY

17 Who is a first-time student? (PSEO) This is the timeframe of the fiscal year 2 nd and 3 rd years YES We don’t care if he begins as a regular student later (he then may be in a later cohort). One record for this student Student began PSEO during the FY and ended after the FY

18 Who is a first-time student? (PSEO) This is the timeframe of the fiscal year 2 nd and 3 rd years YES Student began PSEO during the FY and ended within the FY

19 Who is a first-time student? (PSEO) This is the timeframe of the fiscal year 2 nd and 3 rd years YES If PSEO student enrolls during the FY, a record will be created (adm stat = 21) If former PSEO student enrolls during the FY, a record will be created (adm stat = 11) THERE WILL BE 2 RECORDS FOR THIS STUDENT YES

20 Slide 20 Perkins IV What is the timeframe? Who is included? (excluded)

21 Who is a first-time student? (PSEO) We do not want to include duplicate records. MSG: 1 1 of 2; Begins this yr as PSEO 2 2 of 2; Began this yr as PSEO now is not P was PSEO in a previous year (the “P” may also appear after other messages.) <12deg

22 Who is a first-time student? (PSEO) We do not want to include duplicate records. MSG: 1 1 of 2; Begins this yr as PSEO 2 2 of 2; Began this yr as PSEO now is not P was PSEO in a previous year (the “P” may also appear after other messages.) <12deg

23 Slide 23 Perkins IV Change in the timeframe of the data Change in who is included Added New Fields Added New Tables Added New Reports

24 “Reporting” fields Reporting Status Rpt Cluster Number Rpt Cluster Description Rpt Gender Equity Rpt CIP Code Rpt CIP Code Description Rpt Perkins Eligible Student Rpt Economic Disadvantaged Rpt Academic Disadvantaged Rpt Limited English Rpt Single Parent Rpt Displaced Homemaker Because the status of a student can vary over the 3 year period, we needed REPORTING STATUS. (It is not necessarily the HIGHEST status achieved.) If a student received a Perkins Eligible award in any term, he is a Completer. However, a Concentrator, who later becomes a Participant (changed majors), has a Reporting Status of Participant.

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26 11223 / * 100 = For students other than Completers: If we used the HIGHEST status during the 3 years, the Denominator will be bigger than if we used the last status. Student, who was a Concentrator, may have changed majors during that timeframe and is not now a Concentrator – (he would have no chance to be a completer in that first major) NO

27 11223 / * 100 = Use Reporting Status (Completer or highest status or highest status after change from Concentrator) (In 2P1 we use Concentrators and Completers for the Denominator.) YES

28 “Reporting” fields Reporting Status Rpt Cluster Number Rpt Cluster Description Rpt Gender Equity Rpt CIP Code Rpt CIP Code Description Rpt Perkins Eligible Student Rpt Economic Disadvantaged Rpt Academic Disadvantaged Rpt Limited English Rpt Single Parent Rpt Displaced Homemaker Because pivot tables and reports refer to one entity, either the Major or Award entity, these report fields were created. It will use the Award information when there has been an award.

29 “Reporting” fields Reporting Status Rpt Cluster Number Rpt Cluster Description Rpt Gender Equity Rpt CIP Code Rpt CIP Code Description Rpt Perkins Eligible Student Rpt Economic Disadvantaged Rpt Academic Disadvantaged (5001) Rpt Limited English (5000) Rpt Single Parent (5002) Rpt Displaced Homemaker (5003) Because these fields can come from either the Cohort Codes entered into ISRS or from Accuplacer questions, we need one field for them.

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32 Special Populations – now from Accuplacer questions and Cohort Codes The new Perkins extract program counts nbr of Developmental courses taken. (Also counts nbr of CTE courses. From Accuplacer. Cohort code from ISRS cohort screen. 1 = Yes.

33 Special Populations – now from Accuplacer questions and Cohort Codes Cohort code from ISRS cohort screen. 1 = Yes. New field: Accuplacer answer. Academic Disadvantaged NOTE: must be BOTH Limited English and Academic Disadv.

34 Special Populations – now from Accuplacer questions and Cohort Codes Cohort code from ISRS cohort screen. 1 = Yes. New field: Where the ‘rpt’ field comes from (cohort code or Accuplacer) New field: Accuplacer answer. New field: ‘rpt’ field – the reporting category.

35 Special Populations – now from Accuplacer questions and Cohort Codes New field: Accuplacer answer. Cohort code from ISRS cohort screen. 1 = Yes.

36 New field: NON-TRAD STUDENT (to identify them easier)

37 New field: Rpt Perkins Eligible Student (has a Perkins Eligible major and/or Award)

38 New fields for Transfer 1=yes, transferred New field: Transfer Good. Transfer (tracking yrtr)must be greater than the last term attended.

39 Non-traditional Students

40 Definition: if the student is a Perkins Eligible Student (has a Perkins Major or Award) and the rpt_Gender_Equity = the student’s gender, then the student is NON-TRAD. (Example, the rpt_Gender_Equity of “F” means that major/award is non-traditionally Female (i.e., traditionally male.) These fields have been set up for use in Pivot tables for counting non-traditional students.

41 Slide 41 Perkins IV Change in the timeframe of the data Change in who is included Added New Fields Added New Tables Added New Reports

42 3 New tables Accuplacer results Negotiated Levels Transfer info Consortia info

43 Negotiated Levels

44 Consortia info Negotiated levels approval status.

45 Slide 45 Perkins IV Tables New Reports –CAR Report –1P1 (n/a data not available; Technical Skill Assessment) –2P1 Credential, Certificate, or Degree –3P1 Student Retention or Transfer –4P1 (n/a data not available; Student Placement –5p1 Nontraditional Participation –5p2 Nontraditional Completion –Success

46 Numerator and Denominator Definitions Date data was last updated Colleges included in Report Statuses included should be Completers, Concentrators and Participants (in Results Section) Cohort Entry Terms

47 For those with System- wide access, or access to multiple colleges, the Overall Total appears here, followed further down the page by individual college totals.

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52 New report: SUCCESS (defined as Completed, Retained, or Transferred)

53 Slide 53 Perkins IV Questions? Send to


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