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EDI Section Outline What is EDI? What do we need (to use EDI)? What do we use EDI for? Advantages Disadvantages.

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Presentation on theme: "EDI Section Outline What is EDI? What do we need (to use EDI)? What do we use EDI for? Advantages Disadvantages."— Presentation transcript:

1 EDI Section Outline What is EDI? What do we need (to use EDI)? What do we use EDI for? Advantages Disadvantages

2 What is EDI? Definition: EDI is a standardized electronic format, created in the 1960’s, in which to place data that will be exchanged between software applications [1]. There are 2 basic standards/models that are followed for constructing EDI Documents: The American National Standards Institute (ANSI) X12 Electronic Data Interchange For Administration, Commerce, and Transport (EDIFACT)

3 What is an EDI Document? An EDI document is a plain text file that represents a standard transaction set, such as the 204 v. 3050 (Bill of Lading). We will see that this is not totally true.

4 What is a Transaction Set? A specification for an EDI document that says what info goes where and how it should look The sets were/are developed by ANSI (actually ASC, Accredited standards committee X.12) based on what industry seemed/seems to need New versions of the transaction sets are frequently released. (Y2K) As of 1/1994 there were 187 Transaction Sets In 1995 there were around 250 sets Today there are around 275 Transaction Sets

5 Layout of an EDI Transmission Envelope Functional Group

6 Transaction Structure

7 ST*204*000000001 N/L B2**RDWY***A23516*L*PP N/L N9*CN*3674225455 N/L G62*11*YYMMDD N/L N1*SH*SHIPPER NAME*94*123456789 N/L N3*9999 SHIPPER STREET*ADDITIONAL ADDRESS LINE N/L N4*SHIPPER CITY*ST*00000 N/L N1*SF*SHIP FROM COMPANY NAME N/L N3*9999 SHIP FROM STREET*ADDITIONAL ADDRESS LINE N/L N4*SHIP FROM CITY*ST*00000 N/L N1*PF*BILL TO COMPANY NAME N/L N3*9999 BILL TO STREET*ADDITIONAL ADDRESS LINE N/l N4*BILL TO CITY*ST*00000 N/L N1*CN*CONSIGNEE NAME"93*1234 N/L N3*9999 CONSIGNEE STREET*ADDITIONAL ADDRESS LINE N/L N4*CONSIGNEE CITY*ST*99999 N/L N9"ST*123 N/L G61*DC*DELIVERY CONTACT NAME*TE*(888) 999-9999 N/L … More Here SE*28*000000001 N/L Example Bill of Lading Transaction Element Separator Every Line is a Segment Segment Terminator Why is EDI so unreadable, complicated and filled with worthless buzzwords and terminology that only a select few know and understand? To make money, stupid(and a lot of it). Plus it’s a management thing so that they can sound like they are worth something, “Ivory Tower” syndrome? Starting Segment Beginning Segment Bx Transaction Set Trailer Logical Group Data Elements

8 Standard Data Types AN - Alphanumeric –0-9, the characters A-Z and any special characters except: *, > and any characters with a hex value <= 40 R - Real –A leading + or -, 0-9 and an optional decimal point Nn - Numeric –the ‘n’ is the number of decimal places ID - A predefined ASC X12 identifier DT - Date –Version 3050 or below format is YYMMDD –Version 4010 YYYYMMDD TM - Time –HHMM in “military” (24-hour clock) time format

9 What do you need? A computer A data source, transaction sets Translation/Mapping software Communications software Communications hardware (modems) Optionally an EDI VAN (value-added network) A unique identifier A trading partner (TPA and TPP 838)

10 Example EDI Scenario VAN Client Machine Sender Machine DB X- Lator DB X- Lator Raw Data EDI Document EDI Doc EDI Document EDI Doc Raw Data

11 Acknowledging a Transmission VAN Client Machine Sender Machine X- Lator X- Lator EDI Document EDI Doc Functional Acknowledgement (997)

12 What do we use EDI for? Create a hardware-independent standard for exchanging information Eliminate paper transactions –Eliminate re-entry of data –Speed up business transactions

13 Subsets of ASC X.12 AFPA - Paper Industry CIDX - Chemical Industry WINS - Warehouse Industry TDCC - Transportation Industry VICS - Retail Industry Grocery Industry

14 100 - Insurance Plan Description 101 - Name and Address List 104 - Air Shipment Information 105 - Business Entity Filings 106 - Motor Carrier Rate Proposal 107 - Request for Motor Carrier Rate Proposal 108 - Response to Motor Carrier Rate Proposal 109 - Vessel Content Details 110 - Air Freight Details and Invoice 112 - Property Damage Report 120 - Vehicle Shipping Order 121 - Vehicle Service 124 - Vehicle Damage 125 - Multilevel Railcar Load Details 126 - Vehicle Application Advice 127 - Vehicle Baying Order 128 - Dealer Information 129 - Vehicle Carrier Rate Update 130 - Student Educational Record (Transcript) 131 - Student Educational Record (Transcript) Acknowledgment 135 - Student Loan Application 138 - Testing Results Request & Report 139 - Student Loan Guarantee Result 140 - Product Registration 141 - Product Service Claim Response 142 - Product Service Claim 143 - Product Service Notification 144 - Student Loan Transfer and Status Verification 146 - Request for Student Educational Record (Transcript) 147 - Response to Request for Student Educational Record (Transcript) 148 - Report of Injury or Illness 149 - Notice of Tax Adjustment or Assessment 151 - Electronic Filing of Tax Return Data Acknowledgment 152 - Statistical Government Information 153 - Unemployment Insurance Tax Claim or Charge Information 154 - Uniform Commercial Code Filing 155 - Business Credit Report 160 - Transportation Automatic Equipment Identification 161 - Train Sheet 163 - Transportation Appointment Schedule Information 170 - Revenue Receipts Statement 175 - Court and Law Enforcement Notice 176 - Court Submission Some Transaction Sets 180 - Return Merchandise Authorization and Notification 185 - Royalty Regulatory Report 186 - Laboratory Reporting 188 - Educational Course Inventory 189 - Application for Admission to Educational Institutions 190 - Student Enrollment Verification 191 - Student Loan Pre-Claims and Claims 194 - Grant or Assistance Application 195 - Federal Communications Commission (FCC) License Application 196 - Contractor Cost Data Reporting 197 - Real Estate Title Evidence 198 - Loan Verification Information 199 - Real Estate Settlement Information 200 - Mortgage Credit Report 204 - Motor Carrier Shipment Information 210 - Motor Carrier Freight Details and Invoice 213 - Motor Carrier Shipment Status Inquiry 214 - Transportation Carrier Shipment Status Message 217 - Motor Carrier Loading and Route Guide 218 - Motor Carrier Tariff Information 250 - Purchase Order Shipment Management Document 251 - Pricing Support 260 - Application for Mortgage Insurance Benefits 263 - Residential Mortgage Insurance Application Response 264 - Mortgage Loan Default Status 270 - Health Care Eligibility/Benefit Inquiry 271 - Health Care Eligibility/Benefit Information 272 - Property and Casualty Loss Notification 276 - Health Care Claim Status Request 277 - Health Care Claim Status Notification 290 - Cooperative Advertising Agreements 300 - Reservation (Booking Request) (Ocean) 301 - Confirmation (Ocean) 303 - Booking Cancellation (Ocean) 304 - Shipping Instructions 309 - U.S. Customs Manifest 310 - Freight Receipt and Invoice (Ocean) 311 - Canadian Customs Information 312 - Arrival Notice (Ocean) 313 - Shipment Status Inquiry (Ocean) 315 - Status Details (Ocean) 317 - Delivery/Pickup Order 319 - Terminal Information

15 Advantages Is a proven method for exchanging information There are standards in place for most popular business transactions Saves money and time over paper transactions

16 Disadvantages Costly Muddled in terminology VANs Not human readable Standards are broken even within the document which defines them No flexibility for different companies in the same vertical market Version changes are not easily handled

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