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EDI Section Outline What is EDI? What do we need (to use EDI)? What do we use EDI for? Advantages Disadvantages.

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Presentation on theme: "EDI Section Outline What is EDI? What do we need (to use EDI)? What do we use EDI for? Advantages Disadvantages."— Presentation transcript:

1 EDI Section Outline What is EDI? What do we need (to use EDI)? What do we use EDI for? Advantages Disadvantages

2 What is EDI? Definition: EDI is a standardized electronic format, created in the 1960’s, in which to place data that will be exchanged between software applications [1]. There are 2 basic standards/models that are followed for constructing EDI Documents: The American National Standards Institute (ANSI) X12 Electronic Data Interchange For Administration, Commerce, and Transport (EDIFACT)

3 What is an EDI Document? An EDI document is a plain text file that represents a standard transaction set, such as the 204 v (Bill of Lading). We will see that this is not totally true.

4 What is a Transaction Set? A specification for an EDI document that says what info goes where and how it should look The sets were/are developed by ANSI (actually ASC, Accredited standards committee X.12) based on what industry seemed/seems to need New versions of the transaction sets are frequently released. (Y2K) As of 1/1994 there were 187 Transaction Sets In 1995 there were around 250 sets Today there are around 275 Transaction Sets

5 Layout of an EDI Transmission Envelope Functional Group

6 Transaction Structure

7 ST*204* N/L B2**RDWY***A23516*L*PP N/L N9*CN* N/L G62*11*YYMMDD N/L N1*SH*SHIPPER NAME*94* N/L N3*9999 SHIPPER STREET*ADDITIONAL ADDRESS LINE N/L N4*SHIPPER CITY*ST*00000 N/L N1*SF*SHIP FROM COMPANY NAME N/L N3*9999 SHIP FROM STREET*ADDITIONAL ADDRESS LINE N/L N4*SHIP FROM CITY*ST*00000 N/L N1*PF*BILL TO COMPANY NAME N/L N3*9999 BILL TO STREET*ADDITIONAL ADDRESS LINE N/l N4*BILL TO CITY*ST*00000 N/L N1*CN*CONSIGNEE NAME"93*1234 N/L N3*9999 CONSIGNEE STREET*ADDITIONAL ADDRESS LINE N/L N4*CONSIGNEE CITY*ST*99999 N/L N9"ST*123 N/L G61*DC*DELIVERY CONTACT NAME*TE*(888) N/L … More Here SE*28* N/L Example Bill of Lading Transaction Element Separator Every Line is a Segment Segment Terminator Why is EDI so unreadable, complicated and filled with worthless buzzwords and terminology that only a select few know and understand? To make money, stupid(and a lot of it). Plus it’s a management thing so that they can sound like they are worth something, “Ivory Tower” syndrome? Starting Segment Beginning Segment Bx Transaction Set Trailer Logical Group Data Elements

8 Standard Data Types AN - Alphanumeric –0-9, the characters A-Z and any special characters except: *, > and any characters with a hex value <= 40 R - Real –A leading + or -, 0-9 and an optional decimal point Nn - Numeric –the ‘n’ is the number of decimal places ID - A predefined ASC X12 identifier DT - Date –Version 3050 or below format is YYMMDD –Version 4010 YYYYMMDD TM - Time –HHMM in “military” (24-hour clock) time format

9 What do you need? A computer A data source, transaction sets Translation/Mapping software Communications software Communications hardware (modems) Optionally an EDI VAN (value-added network) A unique identifier A trading partner (TPA and TPP 838)

10 Example EDI Scenario VAN Client Machine Sender Machine DB X- Lator DB X- Lator Raw Data EDI Document EDI Doc EDI Document EDI Doc Raw Data

11 Acknowledging a Transmission VAN Client Machine Sender Machine X- Lator X- Lator EDI Document EDI Doc Functional Acknowledgement (997)

12 What do we use EDI for? Create a hardware-independent standard for exchanging information Eliminate paper transactions –Eliminate re-entry of data –Speed up business transactions

13 Subsets of ASC X.12 AFPA - Paper Industry CIDX - Chemical Industry WINS - Warehouse Industry TDCC - Transportation Industry VICS - Retail Industry Grocery Industry

14 100 - Insurance Plan Description Name and Address List Air Shipment Information Business Entity Filings Motor Carrier Rate Proposal Request for Motor Carrier Rate Proposal Response to Motor Carrier Rate Proposal Vessel Content Details Air Freight Details and Invoice Property Damage Report Vehicle Shipping Order Vehicle Service Vehicle Damage Multilevel Railcar Load Details Vehicle Application Advice Vehicle Baying Order Dealer Information Vehicle Carrier Rate Update Student Educational Record (Transcript) Student Educational Record (Transcript) Acknowledgment Student Loan Application Testing Results Request & Report Student Loan Guarantee Result Product Registration Product Service Claim Response Product Service Claim Product Service Notification Student Loan Transfer and Status Verification Request for Student Educational Record (Transcript) Response to Request for Student Educational Record (Transcript) Report of Injury or Illness Notice of Tax Adjustment or Assessment Electronic Filing of Tax Return Data Acknowledgment Statistical Government Information Unemployment Insurance Tax Claim or Charge Information Uniform Commercial Code Filing Business Credit Report Transportation Automatic Equipment Identification Train Sheet Transportation Appointment Schedule Information Revenue Receipts Statement Court and Law Enforcement Notice Court Submission Some Transaction Sets Return Merchandise Authorization and Notification Royalty Regulatory Report Laboratory Reporting Educational Course Inventory Application for Admission to Educational Institutions Student Enrollment Verification Student Loan Pre-Claims and Claims Grant or Assistance Application Federal Communications Commission (FCC) License Application Contractor Cost Data Reporting Real Estate Title Evidence Loan Verification Information Real Estate Settlement Information Mortgage Credit Report Motor Carrier Shipment Information Motor Carrier Freight Details and Invoice Motor Carrier Shipment Status Inquiry Transportation Carrier Shipment Status Message Motor Carrier Loading and Route Guide Motor Carrier Tariff Information Purchase Order Shipment Management Document Pricing Support Application for Mortgage Insurance Benefits Residential Mortgage Insurance Application Response Mortgage Loan Default Status Health Care Eligibility/Benefit Inquiry Health Care Eligibility/Benefit Information Property and Casualty Loss Notification Health Care Claim Status Request Health Care Claim Status Notification Cooperative Advertising Agreements Reservation (Booking Request) (Ocean) Confirmation (Ocean) Booking Cancellation (Ocean) Shipping Instructions U.S. Customs Manifest Freight Receipt and Invoice (Ocean) Canadian Customs Information Arrival Notice (Ocean) Shipment Status Inquiry (Ocean) Status Details (Ocean) Delivery/Pickup Order Terminal Information

15 Advantages Is a proven method for exchanging information There are standards in place for most popular business transactions Saves money and time over paper transactions

16 Disadvantages Costly Muddled in terminology VANs Not human readable Standards are broken even within the document which defines them No flexibility for different companies in the same vertical market Version changes are not easily handled

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