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Digital Rights and Asset Management Glasgow 19 th October 2006
ELNS © Digital Preservation Coalition, 2006 Overview What is digital preservation Solutions What is the DPC Digital preservation needs assessment
ELNS © Digital Preservation Coalition, 2006 Digital preservation Preservation: archiving activity in which data is maintained over time so they can be understood over time and through changes in technology Digital data is fragile
ELNS © Digital Preservation Coalition, 2006 “Digital documents last forever, – or five years, whichever comes first” (Rothenberg, 1995)
ELNS © Digital Preservation Coalition, 2006 Global Internet Users – 10 year comparison
ELNS © Digital Preservation Coalition, 2006 Estimates 135,600,000,000 emails are sent worldwide each day though 64% of these are thought to be ‘spam’. So…a possible 48,816,000,000 legitimate emails are sent each day Radicati Group Survey (2005)
ELNS © Digital Preservation Coalition, 2006 Remember these….. Wordstar Remember these……
ELNS © Digital Preservation Coalition, 2006 Examples BBC Doomsday disks NASA US Government First e-mail!
ELNS © Digital Preservation Coalition, 2006 ‘Bytes don’t survive well in regimes of benign neglect’ (Clifford Lynch)
ELNS © Digital Preservation Coalition, 2006 Decay of the storage medium
ELNS © Digital Preservation Coalition, 2006 Technological obsolescence
ELNS © Digital Preservation Coalition, 2006 Migration & Refreshment Rolling over’ 9-track tapes (~1996). Right: The Forth Rail Bridge in Scotland. © 1998-04 Firstcity Publications
ELNS © Digital Preservation Coalition, 2006 Emulation Emulation involves creating computer programmes so that old data created on obsolete software can be read. Emulators enable up-to-date computers to mimic old ones. This preserves the 'look and feel' of an object so it can be rendered in the way that it was originally created. BBC Domesday Project
ELNS © Digital Preservation Coalition, 2006 Tips…. Maintain neutral file formats where possible Consider open-source Document data right from the start Know access considerations Consistent identification Get senior management buy-in Produce a policy Make a start where possible……
ELNS © Digital Preservation Coalition, 2006 Life cycle management Responsibility for digital archiving? Collaboration of data creators, information professionals and managers at an early stage Active management throughout will greatly assist long term preservation (e.g. choice of suitable file format at an early stage)
ELNS © Digital Preservation Coalition, 2006 Life cycle management Digital materials need to be actively managed over time [no “benign neglect”] Preservation management needs to start as early as possible in the lifecycle, preferably from creation Stages: Capture, appraisal & retention, metadata, access, preservation, destruction Many more people need to be involved – creators are particularly important Roles and responsibilities are less clearly defined
Creation file format metadata Appraisal retention schedules Preservation active storage ‘look and feel’ Access discovery delivery Digital Life-cycle
All Organisations Preservation specialists Information Specialists Life-cycle responsibilities
ELNS © Digital Preservation Coalition, 2006 Metadata Administrative – who, how, when Bibliographic – what Authenticity, access rights Technical
Why technical metadata ?.gif +.php Authenticity, Who, How
ELNS © Digital Preservation Coalition, 2006 Records Are they Authentic? Do they have Integrity? Are they Reliable? Are they Usable? - ISO 15489-1 - Also ISO 17799 (InfoSec) Records
ELNS © Digital Preservation Coalition, 2006 Legal considerations Freedom of Information Act, Scotland, 2001 Data Protection Act, 1998 Copyright, Intellectual property rights
ELNS © Digital Preservation Coalition, 2006 Aim of DPC Overall aim of the Coalition is to secure the preservation of digital resources in the UK and to work with others internationally to secure our global digital memory and knowledge base Aims to develop a UK digital preservation agenda within an international context By 2006 - ‘shift in public awareness’, ‘an authoritative voice’
ELNS © Digital Preservation Coalition, 2006 State of play in the UK No overall national policy Funding is often short-term Main developments; The National Archives National Libraries JISC programmes – HE & FE funded DPC Digital Curation Centre UK Web Archiving Consortium
ELNS © Digital Preservation Coalition, 2006 Activities Formed to advance digital preservation agenda in the UK and to work with others internationally Membership organisation, formed 2002 30 members University of Southampton Oxford Archaeological Unit Publishers Licensing Society House of Lords Open University
ELNS © Digital Preservation Coalition, 2006 Cross-sectoral Cross-Sectoral Membership Publishing & Media Libraries Archives Museums & Records Data services Government HE/FE
ELNS © Digital Preservation Coalition, 2006 Forums/Briefing days ‘Large-scale archival storage’ ‘DCC/DPC Cost models’ ‘Preservation metadata’ ‘OAIS’ ‘Web Archiving’ ‘DCC/DPC Policies for preservation’ ‘Digital repository models’
ELNS © Digital Preservation Coalition, 2006 Handbook Preservation management of Digital Material Handbook Developed by Neil Beagrie and Maggie Jones in 2000 Offers a practical step-by-step guide for those involved in all stages of digital preservation Used as a basis for workshops and tutorials, and may be used for more intensive training programmes Decision Tree Costs and business modelling
ELNS © Digital Preservation Coalition, 2006 Technology Watch Reports User-friendly reports the DPC has commissioned. Authors avoid complicated jargon-filled language Reports focus on emerging preservation standards, technical formats, and developments in tools which are critical in assisting digital preservation activities Reports available on the DPC website: - ‘Introduction to OAIS’ – Brian Lavoie/OCLC - ‘Institutional Repositories’ – Paul Wheatley - ‘Large-Scale Archival Storage’ – Jim Linden, Sean Martin, Richard Masters and Roderic Parker/British Library - ‘Preservation metadata’ – Brian Lavoie & Richard Gartner/U of Oxford
ELNS © Digital Preservation Coalition, 2006 DPC Guides Practical guidance: ‘Directory of repositories and services in the UK’ ‘Contracting out for preservation services’ IT vendors survey
ELNS © Digital Preservation Coalition, 2006 ‘What’s New in Digital Preservation’ Quarterly report National Library of Australia’s PADI and the DPC (UKOLN compiles this for the DPC) PADI, set up in 1996, is a comprehensive subject gateway to international digital preservation resources The reports list a summary of international preservation activities Information compiled from the PADI gateway and mailing lists
ELNS © Digital Preservation Coalition, 2006 Digital Preservation Award £5,000 - recognises achievement in the digital preservation field Sponsored by the DPC, it is aimed at encouraging creative and Practical approaches to the preservation of ‘born-digital’ materials The 2005 winner was the PREMIS group – a team of experts from 30 countries – for their work on preservation metadata September 2007
ELNS © Digital Preservation Coalition, 2006 Digital Preservation Training Programme
ELNS © Digital Preservation Coalition, 2006 Digital preservation training programme Week-long training programme Participants limited to 24 10-14 October 2005 = UK pilot Core modules developed in partnership with Cornell Given UK emphasis Intended to fill gap expressed in 2003 DPC Members survey and was one of the recommendations for further action
ELNS © Digital Preservation Coalition, 2006 UK Needs Assessment Challenge of quantifying the problem Challenge of articulating the danger Between hysteria (Digital Dark Ages) and Complacency (the problem is exaggerated) More facts and figures on which to base sustainable forward plans
ELNS © Digital Preservation Coalition, 2006
ELNS © Digital Preservation Coalition, 2006 ‘Mind the Gap’ Challenge of quantifying the problem Challenge of articulating the danger Between hysteria (Digital Dark Ages) and Complacency (the problem is exaggerated) More facts and figures on which to base sustainable forward plans Information which will engage funders and decision makers Recommendations and Needs
ELNS © Digital Preservation Coalition, 2006 Key findings and recommendations Growth in awareness needed Awareness into action New discipline Government policy Legal and regulatory frameworks Collaborative standards and methodologies
ELNS © Digital Preservation Coalition, 2006 Summary Digital Preservation is a major issue. Much progress has been made but resources continue to grow in scale and complexity. Building the necessary infrastructure will require continued and ongoing effort for some time. If we’re to map out a sustainable strategy we need facts and figures to support it.
ELNS © Digital Preservation Coalition, 2006 Contact www.dpconline.org firstname.lastname@example.org
A Brief Introduction Neil Beagrie Chinese National Academy of Sciences July 04 The Digital Preservation Coalition.
‘Preserving Digital Archives Step-by-step solutions’ Najla Semple Digital Preservation Coalition.
Long-term preservation and access: the UK context Michael Day, UKOLN, University of Bath RCUK Workshop on Publication.
Supporting further and higher education Christopher Pressler Head of Arts Collections University of London Library Archiving – UK Perspective.
A centre of expertise in data curation and preservation MIS Seminar :: University of Edinburgh :: 2 October 2006 Funded by: This work is licensed under.
NDSR Boston webinar: Digital Preservation Introduction Presenter: Nancy Y McGovern October 2015.
JISC/CNI Conference Edinburgh, 26th June 2002 Challenges of Digital Preservation – do we have a road map? Maggie Jones.
Gateways Heather Brown Project Officer, State Library of S.A, for Business Information Program, University of S.A. and Assistant Director, Paper, Artlab.
A centre of expertise in data curation and preservation DCC Workshop: Curating sApril 24 – 25, 2006 Funded by: This work is licensed under the Creative.
A centre of expertise in data curation and preservation UKOLN Open ForumIWMW June 2006 Funded by: This work is licensed under the Creative Commons.
Digital Preservation across the technologies, strategies, open standards & interoperability aspects including the legal issues Pratik Shrivastava Scientist.
11 Researcher practice in data management Margaret Henty.
Chinese-European Workshop on Digital Preservation, Beijing July 14 – Network of Expertise in Digital Preservation 1 Trusted Digital Repositories,
Digital Preservation in UK HE/FE and beyond presentation to JISC/CNI June 2000 Neil Beagrie JISC Digital Preservation Focus
New Opportunities Fund Preservation Workshop March 15th 2002 Maggie Jones Cedars Project Manager.
A centre of expertise in data curation and preservation London :: ARK Group Workshop: Archiving the Web :: 28 Sept 2006 Funded by: This work is licensed.
Engaging repository policy with preservation Steve Hitchcock and Neil Jefferies* Preserv 2 Project School of Electronics and Computer Science (ECS), Southampton.
Supporting further and higher education Digital Preservation: Legal Issues Chinese National Academy of Sciences July04 Neil Beagrie, BL/JISC Partnership.
Metadata for digital preservation: a review of recent developments Michael Day UKOLN, University of Bath ECDL2001, 5th European Conference.
Supporting further and higher education Supporting Digital Preservation and Asset Management in Institutions eSPIDA event University of Glasgow 11 February.
DATUM for Health – Healthy research needs healthy data I’ve collected my data, so what do I do with it now? Research data management Session 2 Data Curation.
Digital Preservation: Redefining Established Concepts Nancy Kunde UW Madison Records Officer Campus IT Committee February 15, 2008.
Joint Information Systems Committee 11/03/07 | | Slide 1 Joint Information Systems CommitteeSupporting education and research JISC Conference 2007 Managing.
Joint Information Systems Committee Supporting Higher and Further Education Continuing Access and Digital Preservation: the JISC Strategy Neil Beagrie.
Depositing and Disseminating Digital Resources Alan Morrison Collections Manager AHDS Subject Centre for Literature, Linguistics and Languages.
1 Working Group on Archives and Records Management WGARM.
OCLC Online Computer Library Center The ‘Hows’ and ‘Whys’ of Preserving Digital Materials Brian Lavoie Research Scientist OCLC CARL program: “Here Today,
our digital memory accessible tomorrow...to make our digital memory accessible tomorrow... Enabling Agenda-setting The Digital Preservation.
Integrating Digital Curation in a Digital Library curriculum: the International Master DILL case study Anna Maria Tammaro University of Parma Florence,
Caring and Sharing Collaboration in Digital Curation outside North America Ross Harvey Simmons College, Boston Curation Matters: 17 June 2010.
European Commission on Preservation and Access Preservation of digital heritage Yola de Lusenet Lisbon, November
The PREMIS Data Dictionary Michael Day Digital Curation Centre UKOLN, University of Bath JORUM, JISC and DCC.
Small steps and lasting impact: making a start with preservation or It’s not all NASA Patricia Sleeman Digital Archives and Repositories University of.
DATA MANAGEMENT SUPPORT FOR RESEARCHERS …………………………………………
Supporting further and higher education Digital Preservation, e- journals and e-prints Chinese National Academy of Sciences July04 Neil Beagrie, BL/JISC.
Different approaches to digital preservation Hilde van Wijngaarden Digital Preservation Officer Koninklijke Bibliotheek/ National Library of the Netherlands.
A. D. SMITH – SEPTEMBER 29, 2011 RESOURCE PLANNING.
Digital Preservation Coalition Supporting Digital Preservation NOF-digi Preservation Workshop Senior Managers’ Brief Maggie Jones DPC Co-ordinator
BUILDING ON COMMON GROUND: EXPLORING THE INTERSECTION OF ARCHIVES AND DATA CURATION Lizzy Rolando & Wendy Hagenmaier 6/3/2015IASSIST 2015.
Towards a European network for digital preservation Ideas for a proposal Mariella Guercio, University of Urbino.
IFAP Special Event: Information and Knowledge for All, Emerging Trends and Challenges Information Preservation 4000 Years of Traditions Challenged by Digital.
Managing your web records? Patrick Power Manager Government Recordkeeping Programme.
© 2004 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice Preservation Strategies for Institutional.
… because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton Funded by: This work is licensed.
Institutional Repositories July 2007 DIGITAL CURATION creating, managing and preserving digital objects Dr D Peters DISA Digital Innovation South.
Preservation and documentation of digital data a very informal presentation Digital data Digital archaeology Digital archiving William Kilbride
Metadata for preservation Michael Day, UKOLN, University of Bath Chinese-European Workshop on Digital Preservation,
Collaboration to Clarify the Costs of Curation The 4C Project – A Collaboration to Clarify the Costs of Curation APARSEN Webinar: 13 June 2013 Neil Grindley.
LIFE 3 LIFE 3 : Predicting Long Term Preservation Costs Brian Hole LIFE 3 Project Manager The British Library KeepIt training course 05/02/10.
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