2Who can be appointed as the Inquiring Authority. He may be a Govt. servant, retired Govt. servant or an outsiderShould be impartialShould not be a witnessShould be senior to the charged officerShould know the procedure for holding inquiry
3Who may be appointed as P.O. He should either be Govt. servant or a Legal Practitioner.He should not be a witness.He should not be the Investigating Officer.Retired Govt. Servant cannot be a P.OWhere the case is investigated by the CBI or Anti Corruption Branch of State Govt. a representative of CBI/ Anti Corruption Branch other than the Investigating Officer should be appointed as a P.O.
4Who may be nominated as a defence assistant A Govt. servant who is working at the Hdqrs. of the C.O. or where the inquiry is to be held. Should not have more than three cases pending including this case.A retired Govt. servant not having more than seven cases pending including this case.A Legal Practitioner if P.O. is a legal practitioner otherwise with the permission of the Disciplinary Authority.
5Documents to be received by I.O. Copy of the charge sheet.Copy of written statement of defence of C.O. alternatively proof of delivery of charge sheet.Copies of earlier statements of Listed witnessesCopy of the order appointing the P.O.I.O. should issue notice fixing the date of Preliminary hearing with in 10 days of receiptof the above documents by him.
6Documents to be received by P.O. Copy of the charge sheet.Listed documents mentioned in Annexure-III of the charge sheet.Copies of earlier statements of listed witnesses, if any, recorded.Copy of the Investigation Report, if any.Copy of the order appointing the I.O.
7Preliminary Hearing Regular Hearing Procedure for InquiryPreliminary HearingRegular Hearing
8Preliminary HearingInquiry officer to ask the C.O. Whether he admits or denies the charges.If the charges are denied, I.O. passes the following orders:-Inspect the listed documents by a specified date.C.O. should submit the list of additional documents and defence witnesses by a specified date.
9Nominate a defence assistant, if not nominated till then. On the request of C.O., I.O directs P.O. to provide copies of earlier statements of listed witnesses, if any, recorded.Postpone the inquiry.Evidence should not be recorded on the day of preliminary hearing under any circumstances whatsoever even where Preliminary Hearing is postponed a number of times.
10INSPECTION OF DOCUMENTS INSPECTION OF LISTED DOCUMENTS MAY BE GIVEN BY P.O./I.O. OR ANY OTHER RESPONSIBLE OFFICER.INSPECTION INCLUDES TAKING OF EXTRACTS OR MAKING A FULL COPY.PHOTOCOPIES MAY BE SUPPLIED, IF POSSIBLE.APPLIES TO ADDITIONAL DOCUMENTS ALSO.
11PRECAUTIONS DURING INSPECTION NOT TO GIVE ALL DOCUMENTS TO C.O. AT ONE TIME. GIVE ONE BY ONE.GIVE INSPECTION IN YOUR IMMEDIATE PRESENCE.DO NOT LEAVE THE PLACE WHEN DOCUMENTS ARE WITH THE C.O.IF TEMPERING FEARED GIVE INSPECTION UNDER A GLASS COVER.NOT TO ALLOW INKPOT AND HOLDER.
12Regular Hearing Intended for recording of evidence. P.O. to present his case first.Listed documents to be marked and taken on record of the inquiry exhibit S-1 etc.Prosecution witnesses to be examined, cross examined and re-examined one by one SW/MW/PW-1 and so onP.O. to close his case.
13Defence case starts.C.O. to submit a statement of defenceI.O. to ask C.O. whether he wishes to be his own witness.Defence documents to be marked and taken on record, if not already taken on record exhibit D-1 and so on.Defence witnesses to be examined, cross-examined and re-examined one by one as DW-1Defence case closed.General examination of C.O. by the I.O.P.O. and C.O. to submit written briefs.
14PROFORMA OF DEPOSITION SW-1/DW-1Deposition of Shri (Give designation & address of the witness.Examination-in-Chief by P.O/C.OCross Examination by C.O/P.ORe-Examination by P.O/C.OSd/- Inquiry OfficerPO & DA,COWitness
15How to examine a witness A witness is examined-in-Chief by the party who calls him. He is cross-examined by the opposite party and re-examined by the party who called him.
16Purpose of examination-in chief The purpose of examination-in-chief is to enable the witness to tell the Inquiry Officer what he knows about the incident/allegation/charge.Leading questions are not permitted save with the permission of the Inquiry Officer.
17Purpose of cross-examination The purpose of cross-examination is to:-Impeach the accuracy, credibility and general value of the witness.Detect and expose discrepancies.Elicit suppressed or hidden facts.Impeach his character.Leading questions are permitted.
18Purpose of re-examination The purpose of re-examination is:-To clarify any new points that may come up during cross examination.To remove any erroneous impression that may be created by a clever line of cross-examination.Leading questions are not permitted.
19What is a leading question Any question suggesting the answer, which the person putting it wishes or expects to receive, is called a leading question. It contains the answer in it.ExampleDid you see “A” holding a knife with a black handle in his right hand when you met him?
20Evaluation of evidence Suspicion, conjecture or surmise cannot take the place of proof.Evidence recorded at the back of charged officer not to be relied upon.Personal knowledge not to be given any weight.Inquiry officer not to be a witness against the charged officer.
21Kinds of evidence admissible Documentary.Oral evidence.Tape recorded evidence.Hearsay evidence.Circumstantial evidence.
22Principles for evaluation Proof beyond reasonable doubt not required.Proof required is preponderance of probability.Reliance on personal knowledge-not permissible.Evidence recorded to be relied upon.No arbitrary conclusion or based on mis-reading of the evidence.
23Burden of proofThe onus of proving the charge lies on the prosecution. It is not for the Charged Officer to prove his innocence, or absolve himself from the charge. If the prosecution fails to prove the charge, the charge will automatically fail.Sachidanand Singh V. Union of India,(1989) 10 ATC 565 (Calcutta ).
24VALUE OF DOCUMENTARY AND ORAL EVIDENCE DOCUMENTARY EVIDENCE HAS GREAT VALUE (MATERIAL DOCUMENT)MATERIAL WITNESS HAS GREAT VALUESTATUS OF WITNESS IS NOT MATERIALTAPE RECORDED EVIDENCE ADMISSIBLEHEARSAY EVIDENCE ADMISSIBLE BUT SHOULD NOT BE GULLIBLY FOLLOWED
25Inquiry report-Guide lines The report should be based on cast iron logic(Girdhari Lal Vs. Asst. Collector 1970(2) SCC 530Evidence adduced during the inquiry only to be relied upon. (State of Assam Vs. M.K. Das 1970(SC)SLR 444)I.O. not to use his personal knowledge while writing report.Should give reasons for the findingsNot to contain recommendations on quantum of penalty.I.O. can record findings on an additional charge not included in the charge sheet.Indian Evidence Act and Cr. P. Code are not applicable.Standard of proof is “Preponderance of probability and not proof beyond reasonable doubt. ( U.O.I Vs. Sardar Bahadur, 1972 Lab. I.C. (SC) 627).
26Form and content of report Terms of reference indicating dates and place of inquiry-Inspection of documents, additional documents, the number of witnesses examined during the inquiry & prosecution/Defence documents marked.Summary of articles of charge and statement of imputations.Charges which are admitted or dropped.Any points arising out of inspection of documents both listed and additional.
27Brief case of the disciplinary authority. Brief case of the charged officer.Points for determination.Analysis of evidence in respect of each point for determination.Findings on each charge with reasons.Signatures of the Inquiry Officer
28Records of inquiry to be sent to the Disciplinary Authority. Report of Inquiry Officer with spare copies.Folder containing documents exhibited both prosecution and defence.Folder containing depositions of prosecution and defence witnesses.Folder containing written statement of defence & briefs filed by the P.O. & C.O.Folder containing Daily Order Sheets.Correspondence file relating to Inquiry.