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PARLI PRO By: Ms Kellie Claflin, Gillett and Suring FFA Advisor.

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Presentation on theme: "PARLI PRO By: Ms Kellie Claflin, Gillett and Suring FFA Advisor."— Presentation transcript:

1 PARLI PRO By: Ms Kellie Claflin, Gillett and Suring FFA Advisor

2 Organization of Meetings 1. Call to order 2. Reading of minutes 1. Unanimous consent (if 1 person objects, vote) 3. Officer reports 4. Standing Committee reports 1. Exist in bylaws/constitution 5. Special Committee reports (ad hoc) 1. Short term, can be fact finding 6. Special orders 7. Unfinished business (not “old business”) 8. New business 9. Announcements, program, adjournment

3 How many officers needed for meeting?  President or chair  Secretary or clerk

4 Meetings and sessions  Meeting: a single official gathering of the members of an organization, with a quorum present, in order to transact business  Quorum: the minimum # of members needed to conduct business. Majority of members – 50% + 1; can be different if stated in bylaws  Session: series of connected meetings

5 Bring business before the group 1. Making the motion 2. Second 3. Chair ‘state the question’ 4. Debate 5. Chair ‘puts the question’ 6. Vote

6 Making the Motion  Move a motion: make a bed  “I move that…”  Maker cannot debate against!  Motions are to be positively put forward  Bad: I move that the chapter does not go bowling.  Second  The person that seconds may debate against it

7 ‘Stating the Question’  Perfecting the motion – when the chair asks maker for additional info to make motion more specific  Locks the motion  Maker can still withdraw motion through a motion or by making a request  Item shifts from motion to question

8 Debate  For each motion  2 debates/person  No more than 10 min. for each debate Length, etc. can be changed in special rules  Debatable appeal  Chair gets 2 debates  Members get 1 debate  “I’m in favor” or “I’m opposed”  Should restate original motion

9 ‘Putting the Question’  Chair asks for “further debate”  Puts the question to a vote

10 Vote  Voice (aye or no)  Hand  Standing  Ballott  Roll Call  Chair state results – outcome of vote & effect

11 Organization of motions  Main motion  Subsidiary motions  Incidental motions  Privileged motions  Motions that bring business back before the assembly

12 2 Rules  Rule #1: Only one motion before the assembly at a time  Rule #2: Only one speaker at a time

13 Main Motion  Purpose  to introduce an item of business  Salient points  Second, amendable, debatable, majority vote  “I move that…”

14 Amendment  Purpose  To improve the motion or amendment  Options  Add (end)  Insert (within)  Delete (strike)  Combination (strike & add)  “I move to amend the (motion/amendment) by…”

15 Primary amendment  Purpose  Amends the motion  Salient Points  Second, amendable, debatable**, majority vote  **can be debated only if question amending is debatable

16 Secondary amendment  Purpose  Amends the primary amendment  Salient points  Second, not amendable, debatable**, majority vote

17 Request for information  Purpose  Questions regarding item of business (non-parli)  Salient points  No second, not amendable, not debatable, handled by the chair, may interrupt  “I rise to a point of information” or “I request…”  Chair: “Please state your point”

18 Parliamentary Inquiry  Purpose  Questions dealing with parli pro  Kind method of correcting that which is out of order  Salient points  No second, not amendable, not debatable, decision by the chair, may interrupt  “I rise to a parliamentary inquiry  Chair: “Please state your inquiry”

19 Refer to a committee  Purpose  Enables consideration of an item of business  Salient points  Second, amendable, debatable, majority vote  “I refer to the “committee” the motion that…”  Restate the motion

20 Adjourn  Purpose  Formally ends the meeting  Can be made with business pending  Salient points  Second, not amendable, not debatable, majority vote  “I move to adjourn”

21 Things You Can Do After Adjourning  Ask for announcements  Fix the time to which to adjourn – a legal continuation of present meeting  Reconsider  Reconsider & enter on minutes

22 Postpone to a certain time  Purpose  Provides time for informal discussions, deliberation & securing followers  Postpone to a later in the meeting – as long as the meeting occurs in the quarter (3 mo.)  At the next meeting taken up as unfinished business  Can also be special order  Salient points  Second, amendable, debatable, majority vote (2/3 if special order)  “I move to postpone later in the meeting the motion…”

23 Postpone indefinitely  Purpose  In effect, “kills” the motion (for this meeting)  Can be brought up as new business  Salient points  Second, not amendable, debatable, majority vote  Can reconsider  “I move to postpone indefinitely, the motion that…”

24 Limit or extend time for debate  Purpose  Provides more or less time  Extends the # of debates and/or time limit  Limit the # of debates and/or time limit  Salient points  Second, amendable, not debatable, 2/3 vote

25 2/3 vote  Used if rights of individuals or minority are impacted  To figure out 2/3  Double the lower #  If greater than, not 2/3  Practice  Yes – 30  No – 10  10 x 2 = 20  Motion passes


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