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Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta,

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2 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. Maximizing Excel for All Users Marsha Allen, CTRS, Web Developer 404-894-4960 (v/tty)404-894-9320 (fax) marsha.allen@coa.gatech.edu

3 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 2 Objectives  Identify 3 barriers in an Excel file for users with disabilities.  Describe 3 solutions to integrate accessibility and improve usability in an Excel file.  Create an accessible version of an Excel file.

4 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 3 Sponsored By (GRADE) Georgia Tech Research on Accessible Distance Education * Training and Research * Fact Sheets & Technical assistance * Accessible Course Models * Guidelines for Accessible Online Materials www.catea.org/grade/ Office of Post Secondary Education (OPE), U.S. Department of Education, Grant #P333A020050.

5 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 4 Accesselearning 1.Disabilities 2.Access Plan 3.PowerPoint 4.Video 5.Flash 6.Word 7.Excel 8.PDF 9.HTML 10.Script/Java www.accesselearning.net

6 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 5 Southeast Disability and Business Technical Assistance Center  One of 10 regional centers funded by NIDRR, U.S. Dept of Education.  Technical assistance and training on ADA and Accessible IT in Education. Contact Your Regional ADA & IT Center 800-949-4232 (v/tty) www.sedbtac.org 800-949-4232(v/tty) 404-385-0641(fax) www.sedbtac.org

7 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 6 (ITTATC) Information Technology Technical Assistance and Training Center Sections 508 and 255 Information, Training, Technical Assistance www.ittatc.org Toll free: 866-9ITTATC or 866-948-8282 (voice/tty) Information Technology Technical Assistance and Training Center Information Technology Technical Assistance and Training Center

8 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 7 What is Disability?  Hidden Blind/Low Vision Deaf/Hard of Hearing Physical/Mobility Cognitive Neurological Learning Disability Head/Brain Injury Psychiatric Health/Medical  Environment  Technology  Temporarily able-bodied  Attitudes are the real disability: people first!

9 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 8 Students with Disabilities in K-12  1 in 12 (5.2 million) in U.S. have disability.  2x special education vs. overall school enrollment.  Percentage graduating from high school with diploma has risen steadily in recent years. Source: US Census, 2000

10 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 9 Students with Disabilities in Higher Education  9% (1.3 million) college freshmen with disability; tripled over the last 20 years. Source: American Council on Education, 2004  Disability 1 st identify in postsecondary level: 31% Specific Learning Disabilities (SLD) Source: NCSPES, 2002 44% Attention Deficit Disorder (ADD) Source: NCD Disabilities & Postsecondary Ed, 2003

11 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 10 Disability and Computer Access  49% Internet changed lives.  Spend 2x as many hours online and using email.  Over 50% owners use for educational applications.

12 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 11 © 2001 Trace R&D Center, University of Wisconsin 7%

13 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 12 © 2001 Trace R&D Center, University of Wisconsin 9%

14 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 13 © 2001 Trace R&D Center, University of Wisconsin 15%

15 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 14 © 2001 Trace R&D Center, University of Wisconsin 20%

16 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 15 © 2001 Trace R&D Center, University of Wisconsin 37%

17 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 16 © 2001 Trace R&D Center, University of Wisconsin 59%

18 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 17 “Universal design of instructional materials and activities makes the learning goals achievable by individuals with wide differences in their abilities to see, hear, speak, move, read, write, understand English, attend, organize, engage, and remember. This is built into the design and systems and not added on after-the-fact.” Source: Council for Exceptional Children

19 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 18 Business Case for Accessibility: Better Usability  What is required for access by users with disabilities improves flexibility for all users: Well-organized content –Screen readers rely and improves readability. Proper structure and adjustable font size –Screen magnifiers to reflow text and flexible varying screens. Keyboard shortcuts –Users without mouse and increased productivity.

20 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 19 Business Case for Accessibility: Better Usability  Captioning helps language and learning.  Compatibility across technology versions.  More effective from start vs. scramble-fix.  Decreased download time.

21 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 20 Business Case for Accessibility: Make/Save $$$  More people able to use i.e. Baby Boomers, PDAs, phones.  Positive, free publicity Socially responsible; standards compliance.  Easier to manage Separate content from presentation.  Avoid time, cost, and stress to retrofit later.  Avoid potential litigation.

22 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 21 “ … is in its universality. Access by everyone, regardless of disability, technology, or environment is an essential, integral aspect of life.” Source: Tim Berners-Lee, W3C Director, Inventor of Web Power of the Web

23 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 22 Laws and Standards for Accessibility  Federal Law IDEA Section 504 and 508 of the Rehabilitation Act Americans with Disabilities Act (ADA)  State Laws on Accessibility (list from ITTATC) www.ittatc.org/laws/state_prototype.php State Laws on Accessibility (list from ITTATC)  Standards and Guidelines W3C World Wide Web Consortium Guidelines www.w3c.org IMS Guidelines for Accessible Learning Applications www.imsglobal.org/accessibility/accessiblevers/IMS Guidelines for Accessible Learning Applications

24 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 23 Access Guidelines for Distance Learning  Developed by GRADE Project and MERLOT  Format: Must, Should, May PDF Files Excel Documents Flash Applications PowerPoint Files Video and Media Word Documents www.catea.org/grade/guides/introduction.php

25 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 24 Excel Rules!  One of the most widely used spreadsheet applications in the world.  Often used in education: Track assignments, grades, and participation Calculate and graph data. Format schedules and calendars.

26 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 25 Beyond the Spreadsheet …  As part of the Office suite, can also be incorporated into HTML web pages, PowerPoint presentations, Adobe PDF files and Access databases.

27 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 26 Barriers in Excel  Avoid built-in “Save as Webpage” = JUNKY!  Lack of software to view the document.  Non-descriptive page names and links.  Color-only info and poor contrast.  No text descriptions: images, media, formulas.  Multiple columns and tables lack structure.

28 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 27 Barriers to Access  Generally occur when information technology is not designed to interact with assistive technology.

29 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 28 What is Assistive Technology (AT)?  Assists a person with a disability in performing a task that most people can do without such technology. www.assistivetech.net

30 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 29 Voice Activated Software  Allows a person who cannot use a keyboard to enter in text.

31 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 30 Trackballs and Touch Pads  Allows a person who lacks the dexterity to use a mouse to move around the computer screen.

32 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 31 Magnification Software and CCTV  Allows a person with low vision to read at a comfortable level of print.

33 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 32 Braille Display/Refreshable Braille  Translates text and system controls into Braille for a person who is blind or has low vision.

34 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 33 Operating System Features  Accessibility Wizard  High Contrast  ShowSounds  Serial Keys  Mouse Keys  Keyboard: Sticky, Bounce, Slow, Repeat

35 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 34 Screenreaders  Translates text and system controls into speech for a person who is blind or has low vision.

36 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 35 Breaking Down Barriers

37 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 36  Screenreaders  Get  Information  One  Word  At AA  Time Hearing is Seeing …  And  By  Viewing  Links  Or  Headings  In  Page. Click here Document Here Download

38 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 37 Reading Order of Tables Screenreadersread informationacrosstables in alinearway therebymakingit difficulttounderstand informationcontainedin tables.

39 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 38 Example of Screenreader View of Table There is a 30% chance of rain showers this morning, but they should stop before the weekend. Classes at the University of Wisconsin will resume on September 3rd.  “There is a 30% chance of Classes at the University of rain showers this morning, Wisconsin will resume on but they should stop before September 3rd. the weekend.”

40 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 39 Mouse Only Commands  Inaccessible to users not using a mouse due to disability or environment: PDA Cell-phone Other mobile and web- enabled devices Keyboard One-hand, hands-free

41 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 40 Timed Responses  Difficult for people with mobility, low vision, cognitive, and hearing disabilities as well as slow connection  Inform user and offer option for extended time

42 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 41 Improving the Accessibility of Excel File  Aoccdrnig to a rscheearchr at Cmabrigde Uinervtisy, it deosn't mttaer in waht oredr the ltteers in a wrod are, the olny iprmoetnt tihng is taht the frist and lsat ltteer be at the rghit pclae.The rset can be a tatol mses and you can sitll raed it wouthit porbeslm.Tihs is bcuseae the huamn mnid deos not raed ervey lteter by istlef, but the wrod as a wlohe. Amzanig huh!

43 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 42 Name the Page/Sheet  Give distinct, short name and description.  Avoid acronyms and abbreviations.  Delete any unused pages.

44 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 43 To name a page/sheet in Excel: 1.Open Excel file.Excel file 2.Right-click on tab of desired page. 3.Select "Rename" from pop-up menu. 4.Type new page names.  Grades and Grade Distribution  Grades over Time Graph  Class Schedule and Textbook

45 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 44 Links  Inform user if opening a new window  Identify file type and size of links to non-web files in link and provide link to download necessry software. i.e. My File (, 35 KB)  Separate adjacent links with printable characters (surround by spaces) to improve readability, target area.  Provide distinct link text so cues reader and makes sense if read out of context (list of links).distinct link text

46 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 45 To create/edit a link in Excel: 1.Right-click on the desired text or link. 2.Select “Hyperlink" or “Edit, Delete Hyperlink” from the pop-up menu. 3.Type name and destination.

47 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 46 Images  Newer versions of Excel have image placement, clip-art and drawing abilities.  Excel 2000 & XP offer alternative text; tries to assign by default but must check.  Users of voice-enabled technology or who have “images off” cannot get meaning (or description) of image without “alt” text.

48 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 47 Need for alt-text  No alt-text = no understanding! Image of mailbox: lacks alt-text = kwajex.gif; with alt-text = Mailbox. Image lacking alt-text: Inline, Inline, Inline, Inline, Link, Inline.  Provide same info by context 1. 2. 3. kwajex.gif (45k) Letter entering mailbox Mail Mailbox

49 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 48 Correcting Images  Screen readers will translate “alt-text” into the text of the document.  Later versions of Excel will attempt to automate (or prompt) image accessibility.

50 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 49 Correcting Images: Alt-text  Keep text brief, yet thorough.  Do not preface images with “Image of…” because screen readers automatically identify “images”.  Decorative images can have blank “alt- text”, but screen readers often read entire filename if “alt-text” is blank.

51 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 50 To provide alt-text for an image in Excel: 1.Open the Excel file.Excel file 2.Select the image. 3.Go to the "Format" menu. 4.Choose either "Object" or "Picture" 5.Select "Web" tab in "Format" dialog box 6.Add the "alt" text in the box. 7.Select “OK.”

52 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 51 Adding alt-text to an image in Excel

53 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 52 Long Description  Provide detailed descriptions of complex images or graphs: Caption below image –Design Lifespan Course www.catea.org/grade/lifespan/Design Lifespan Course Link around image to another page with description –assistivetech.netassistivetech.net www.assistivetech.net

54 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 53 Designing for the Life Span R3

55 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 54 Fluid Mechanics

56 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 55 Examples: Long Descriptions of Excel ImagesExcel Images

57 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 56 Color & Contrast  Flickering content is annoying and can cause seizures for users with photosensitive epilepsy.  Users who are blind, color-blind, or access through text-only browsers have difficulty accessing colors.

58 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 57 In general, magnification and high levels of illumination will assist in reading and other near vision tasks. Macular Degeneration Photos courtesy of National Eye Institute http://www.nei.nih.gov/photo/sims/sims.htm http://www.nei.nih.gov/photo/sims/sims.htm

59 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 58 Age related cataracts are often yellow or brown causing loss of sensitivity to blue. Cataracts Photos courtesy of National Eye Institute http://www.nei.nih.gov/photo/sims/sims.htm http://www.nei.nih.gov/photo/sims/sims.htm

60 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 59 This is the largest single cause of visual impairment among those of working age. Diabetic Retinopathy Photos courtesy of National Eye Institute http://www.nei.nih.gov/photo/sims/sims.htm http://www.nei.nih.gov/photo/sims/sims.htm

61 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 60 Tunnel Vision/Retinitis Pigmentosa This impairment often makes it possible to read small print but not large print. Photos courtesy of National Eye Institute http://www.nei.nih.gov/photo/sims/sims.htm http://www.nei.nih.gov/photo/sims/sims.htm

62 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 61 20/200 Legally Blind View of Software

63 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 62 Aging/Cataract View of Software

64 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 63 More Than Color  Highlight, increase aesthetic appeal.  Ensure color alone is not required. Bad: Push the green button to start. Good:

65 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 64 Test Color and Contrast  Print black and white.  View in gray-scale.  Use Vischeck Color Blindness Tool. www.vischeck.comVischeck Color Blindness Tool

66 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 65 Results of Color Testing Original Image Blue/Yellow Color BlindRed/Green Color Blind

67 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 66 Results of Color Testing  Red/green color blindness  Blue/yellow color blindness

68 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 67 Animation Flicker Rate  Flashing images annoying.  Can cause seizures for users with photosensitive epilepsy.  Seizures can occur if exposed to flashing images between 4 to 59 hertz (flashes per second).

69 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 68 Test the Animation/Flicker Rate  If you do not have photosensitive epilepsy, example of flickering rate: www.cinema.ucla.edu/strobe/ If you do not have photosensitive epilepsy, example of flickering rate  Illustration of flickering standards: http://ncam.wgbh.org/richmedia/media/flicker_de mo.html Illustration of flickering standards

70 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 69 Tables Screenreadersread informationacrosstables in alinearway therebymakingit difficulttounderstand informationcontainedin tables.

71 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 70 Why are Tables an Issue – “Cut Off”?  Some users have older monitors with lower resolutions or set resolution lower for larger text = “cut off” view.

72 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 71 Correcting Tables  Set table size to screen percentages by: 1.Select the table. 2.Right click to choose "Table Properties" 3.After "Table Properties" form appears, select the tab for "Column." If necessary, check the box for "Preferred width." 4.Choose "Percent" from the drop-down box for units. 5.Select "OK."

73 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 72 Correcting Tables: Properties

74 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 73 Illinois Accessible Web Publishing Wizard for Microsoft Office  Converts Word, PowerPoint and Excel files to accessible, valid webpages with style sheet.  Guided interface that automates most of the conversion.  Adds “Save As Accessible Web Page” option under File menu of all Office applications. http://cita.rehab.uiuc.edu/software/office/index.html

75 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 74 Illinois Accessible Web Publishing Wizard for Microsoft Office  Conversion of Word documents (also PowerPoint presentations and Excel spreadsheets) to accessible and valid webpages with style sheet through an easy-to-use interface and automation of many of the details of conversion needed for accessibility. http://cita.rehab.uiuc.edu/software/office/index.ht ml

76 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 75 Illinois Accessible Web Publishing Wizard for Microsoft Office  Code generated meets or exceeds Section 508 and W3C WCAG 1.0 Double-A requirements for accessibility by people with disabilities and validates to HTML 4.01 and CSS standards. Section 508W3C WCAG 1.0HTML 4.01CSS  Adds “Save As Accessible Web Page Option” under File menu.

77 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 76 Illinois Accessible Web Publishing Wizard for Microsoft Office Example  Original Excel file. Original Excel file  Webpage generated by Wizard from Excel file. Webpage generated by Wizard from Excel file.

78 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 77  View and print with images OFF to reveal contrast, legends, distractions, and printing issues.  Navigate without a mouse (keyboard only).  Print black / white copy and then background colors.  Check the load time on different network speeds.  Listen with screen reader. Testing Excel Documents

79 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 78  Redefine true accessibility to be a state of … UNIVERSAL DESIGN. THINK Challenge To You …

80 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 79 ?Questions and Comments! Marsha Allen, Web Developer marsha.allen@coa.gatech.edu Center for Assistive Technology & Environmental Access Georgia Tech, College of Architecture 490 Tenth Street, Atlanta, Georgia 30318 catea@coa.gatech.edu www.catea.org/grade/catea@coa.gatech.edu www.catea.org/grade/ catea@coa.gatech.educatea@coa.gatech.edu Southeast ADA & Accessible IT Center (800) 949-4232 (v/tty) (404) 385-0641(fax) www.sedbtac.org

81 Developed by CATEA with funding from U.S Dept of Education Grant # P33A020050 © 2005 All Rights Reserved, Georgia Tech Research Corporation, Atlanta, GA. 80 AccessIT  National Center on Accessible Information Technology in Education Knowledge Base of articles Intro to Accessible IT webcourse (www.washington.edu/accessit/webcourse.php). Faculty Room and more …  Visit: www.washington.edu/accessit/index.php www.washington.edu/accessit/index.php


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