Presentation on theme: "Day 8: Homework 1- OVERVIEW MICROSOFT EXCEL – CHAPTER 5"— Presentation transcript:
1 Day 8: Homework 1- OVERVIEW MICROSOFT EXCEL – CHAPTER 5 Akhila KondaiSeptember 11, 2013
2 Announcements The First Homework will be due by 09/13/2013 by 11.59pm MyITLab Lesson B is due on 09/16/2013 by 11.59pmThe Second Homework is also posted and is due on 09/20/2013 by 11.59pmThe Third Homework will be posted this week. Check the assignments page.
3 AnnouncementsA Homework Help Live! session for HW #1 is being conducted on Thursday at 7pm.You will be able to view a video walk-through of a HW #1- like project on YouTube, work through it on their own, and ask questions/get responses in real timeOur YouTube channel is at http://www.youtube.com/wvucs101. The instructions for the project are posted athttp://cs101.wvu.edu/resources/homework/homework-help-live/homework-1/
4 LAST CLASS… Different types of charts Trendlines Trend Types Linear ExponentialLogarithmicPolynomialPower etc…ForecastR-Squared Value
6 HOMEWORK # 1Available at CS101 Website-> Instructors-> Akhila Kondai ->AssignmentsDue by 11:59 pm on Friday 09/13/2013After the 11:59 pm, any submission is counted as being 1 day late. For each late day, 20% penalty will be givenIf you submit late, you have to notify me by .You can attempt to submit your assignment multiple times before the due date, but only the LAST submission will be graded.
7 Morgantown PRT Usage Problem Deals with data about PRT system in MorgantownYou will analyze Morgantown PRT usage and reliability statistics to find patterns in usage and system failures
8 instructions Following the instructions is important. Please read each and every instruction carefully.Make sure that you execute the instructions in the order given.
9 Step 1You will have to first download the data files. Do not try to open the files by double clicking on them.Save the filesExtract/Unzip the data files to a location in your computer.Need not open xml files outside Excel.
10 Step 2 and 3Create the Excel work book in the format YourLastname_yourFirstname_mpupEx Kondai_Akhila_mpup.xlsxFormat the sheets Appropriately
11 Step 4:Importing Xml File Make sure that the data XML Files are downloaded on your systemTo import the data of the file into excel sheet open Excel and follow these steps: 1) Select the "Data" ribbon 2) From the "Get External Data" group (should be top left), click on "From Other Sources" 3) From the drop down list, select "From XML Data Import" 4) Find the .xml file on your computer and Open it 5) Then a message might pops up asking for creating a schema, just hit OK 6) "Import Data" box is going to pop. Select the "XML table in existing worksheet" and put the starting cell appropriately($A$3)
12 Step 55ai: Insert four table columns to right of column E. Right click on any cell in column E within the table and select Insert and select from the option you want.5b: Total row :Click anywhere in table You can see a tab Design. Explore it to find total row5d & 5e: Use options under Font and Alignment group5f : Use the Design tab and explore the various styles.
13 Step 6 Rank Function Use Excel Help to understand Syntax Syntax =RANK(number, range, order)number: the number/cell for which you want to find the ranking within the “range”range: range of numbers/cells within which the “number” will be rankedOrder: not really required for our purposes. Leave it blank do not put anything.
14 Step 7d Conditional formatting Home tabConditional FormattingNew Rule“Format only cells that contain”Change between to “Greater than or equal to” from the drop-down menu and put in the value in the rightHit Format and select the desired “Font” and “Fill” color they’re looking forRepeat the last two steps to get the second condition
15 Steps 6e,6f,10A : Inserting formulas Make sure that you pay close attention to how the division and subtraction is doneOrder of Precedence “Please Excuse My Dear Aunt Sally”
16 Steps 7B, 11A : Formatting numbers To format numbers, use Format cells in Format in cells group under home tab
17 Analysis question Format the “Analysis Questions” sheet as described Analyze the data on your sheet logically and answer the questions using MEANINGFUL complete sentences.
18 SolutionWhen you are done with Homework, cross check with this file to make sure that you are good to submit it.Save it one last time before you submit it.
19 submittingGo to CS101 website ->Course Tools >Submit Assignments.
21 Large Datasets A large dataset can be difficult to read Use arrow keys and scroll bars to navigateUse Go To command ( F5 or Ctrl+G)
22 Freezing Rows and Columns Freezing keeps rows and columns visible during scrollingView Ribbon Freeze PanesOptionDescriptionFreeze PanesKeeps both rows and columns above and to the left of the active cell visible.Freeze Top RowKeeps only the top row visible.Freeze First ColumnKeeps only the first column visible.
23 Printing large datasets Select the range you want to printGO to “page layout” ribbon Select Print Area in the Page setup groupPage Breaksdashed blue line indicates automatic page breakSolid blue line indicates manual page breakPrint Titles
24 Excel TablesA Table is a structured range of related data formatted to enable data management and analysisExcel tables offer many features not available to regular ranges
25 Table Design A field is an individual piece of data Field names appear in the top row as column headingsField names should be short, but descriptiveA record is a complete set of data for an entityEach record is listed in a row of the tableDo not insert blank rows in the tableEach record has something unique about it
26 Managing tables Create table Delete and add fields Add, Edit and Delete recordsRemove the duplicatesApply a table styleConvert a table to range
27 Sorting DataExcel allows you to sort a spreadsheet by alphabetical or numerical or chronological order.Records can be sorted in ascending or descending orderSorting arranges records in a tableSort on one columnSort on multiple columns
28 Sorting by One ColumnExcel offers several ways to sort a single columnData typeOptionsExplanationTextSort A to ZArranges data in alphabetical order.Sort Z to AArranges data in reverse alphabetical order.DatesSort Oldest to NewestDisplays data in chronological order.Sort Newest to OldestDisplays data in reverse chronological order.ValuesSort Smallest to LargestArranges values in sequential order.Sort Largest to SmallestArranges values in descending order.Use any of the following techniques to sort on a single field:Click Sort & Filter in the Editing group on the Home tab.Click Sort A to Z, Sort Z to A, or Sort in the Sort & Filter group on the Data tab.Right-click the field to sort, point to Sort from the shortcut menu, and select the type of sort desired.
29 Sorting by Multiple Columns Multiple level sorts permits differentiation among records with duplicate data in the first sort
30 Creating a Custom SortA custom sort can be created to arrange values in a customized fashion
31 Filtering DataFiltering is the process of displaying only records that meet specific conditionsApply text filtersApply number filtersApply date filtersApply custom filterClear filters
32 =AVERAGE(’Employee Info’!D2:D10) Sheet ReferencesYou can reference data from another sheet just like you can reference data from your current sheet.Flip to the Salary Stats sheet in Example2 fileIn cell B1 type=AVERAGE(For entering the Range Switch to the Employee Info sheet and select D2:D10 and hit enter while you are on the same sheetThen cell B1 in Salary Stats sheet should become=AVERAGE(’Employee Info’!D2:D10)Repeat the same process for Total Salaries
33 Total rowA total row appears as the last row of a table to display summary statistics, such as Sum, Max, Min, Average etc.
34 Conditional formatting Conditional Formatting highlights or emphasizes cells that meet certain conditionsHighlight cells rulesTop/Bottom rulesData barsColor scalesIcon setsCan create new rules based on your own conditions or using formulas
35 Locking /Unlocking a worksheet If a worksheet is “protected” , meaning that the locking property is on, then all cells are locked and no data can be entered.Locking a worksheetHome ribbon -> Cells group -> Format Cells -> Protect sheet…Enter a password (twice)Click OKUnlockingHome ribbon -> Cells group -> Format Cells -> Unprotect sheet…
36 Outlines and Subtotals An outline is a hierarchical structure of dataGrouping and Ungrouping DataGrouping is a process of joining related rows or columns of related data
37 Subtotal dataFor tables : First “Convert to Range” , available in Table tools Design Tab.Go to Data Tab -> Outline SectionSort the dataSubtotal the dataGrouping DataUngrouping Data