1. 1 ANA GRANT OPPORTUNITIES Administration for Native Americans Administration for Children and Families U.S. Department of Health and Human Services

2. ABOUT ANA An agency within DHHS/ACF Authorizing Legislation (Native Americans Program Act (NAPA) of 1974) Commissioner is a Presidential Appointee (Lillian Sparks) Four (4) Training and Technical Assistance Center (T/TA) 2

3. FUNDING MECHANISMS Discretionary Grants Direct funding at discretion of Commissioner of ANA (Minimal amounts but has happened Red Lake Band of Chippewa Indians, Hurricane Katrina and Gustav and American Samoa sunami 3

4. ANA FUNDING OPPORTUNITY ANNOUNCEMENTS (FOA) Social and Economic Development Strategies –SEDS Social and Economic Development Strategies Tribal Governance -SEDS TG Native American Language Preservation and Maintenance Native American Language Preservation and Maintenance - Esther Martinez Initiative Environmental Regulatory Enhancement Native Asset Building Initiative (Coming Soon) – Joint FOA between ANA and AFI 4

5. SOCIAL AND ECONOMIC DEVELOPMENT (SEDS) Funding Instrument Type: Grant Estimated Total Funding: $7,850,000 Expected Number of Awards: 36 Award Ceiling: $400,000 Per Budget Period Award Floor: $50,000 Per Budget Period Average Projected Award Amount: $260,000 Per Budget Period Length of Project Periods: 12-month project and budget period, 24-month project with two 12-month budget periods, 36-month project with three 12-month budget periods 5

6. SOCIAL AND ECONOMIC DEVELOPMENT STRATEGIES – TRIBAL GOVERNANCE Funding Instrument Type: Grant Estimated Total Funding: $2,500,000 Expected Number of Awards: 15 Award Ceiling: $375,000 Per Budget Period Award Floor: $50,000 Per Budget Period Average Projected Award Amount: $260,000 Per Budget Period Length of Project Periods: 12-month project and budget period, 24-month project with two 12-month budget periods, 36-month project with three 12-month budget periods 6

7. Native American Language Preservation and Maintenance Funding Instrument Type: Grant Estimated Total Funding: $3,500,000 Expected Number of Awards: 14 Award Ceiling: $300,000 Per Budget Period Award Floor: $100,000 Per Budget Period Average Projected Award Amount: $250,000 Per Budget Period Length of Project Periods: 12-month project and budget period, 24-month project with two 12-month budget periods, 36-month project with three 12-month budget periods 7

8. Native American Language Preservation and Maintenance - Esther Martinez Initiative Funding Instrument Type: Grant Estimated Total Funding: $2,000,000 Expected Number of Awards: 8 Award Ceiling: $300,000 Per Budget Period Award Floor: $100,000 Per Budget Period Average Projected Award Amount: $250,000 Per Budget Period Length of Project Periods: 36-month project with three 12-month budget periods 8

9. Environmental Regulatory Enhancement Funding Instrument Type: Grant Estimated Total Funding: $750,000 Expected Number of Awards: 5 Award Ceiling: $300,000 Per Budget Period Award Floor: $100,000 Per Budget Period Average Projected Award Amount: $250,000 Per Budget Period Length of Project Periods: 12-month project and budget period, 24-month project with two 12-month budget periods, 36-month project with three 12-month budget periods 9

10. NATIVE ASSET BUILDING INITIATIVE 10

11. 11 ABOUT ANA GRANT LIFE CYCLE Application Process Negotiation Process Implementation Process Impact Evaluation Process

12. 12 APPLICATION PROCESS The various steps to submitting application: Planning Phase (6-8 months before submittal Begin writing those steps that can be written Attend Pre-Application Training Complete grant and request free T/TA Submit Grant in a timely fashion

13. 13 NEGOTIATION PROCESS Negotiation Cycle: Receive telephone call and work with ANA program specialists to make requested changes to application Submit Required Changes Receive NOA and FAA

14. 14 THE IMPLEMENTATION PROCESS The Implementation Process Inform Stakeholders & Community of Grant Award Hire and Orientate Staff Implement Grant utilizing the OWP and other portions of Grant application Submit Quarterly Reports to OGM and ANA (Objective Progress Report & SF269) to tell your story. Achieve goals and objectives by the end of the project period. Close out Grant.

15. 15 IMPACT EVALUATION VISIT Receive ANA letter informing grantee that they will be receiving an impact visit and forms to fill out Complete forms and have ready for evaluators and ensure that all deliverables listed in OWP are available for review

16. 16 ANA’S STATUS AS AN EMERGENCY PROVIDER ANA CAN (IF FUNDS AVAILABLE) PROVIDE SOME LIMITED EMERGENCY FUNDING DEPENDING ON THE SEVERITY OF THE EMERGENCY FUNDING MECHANISM – EITHER DISCRETIONARY GRANT OR DIRECT FUNDING (AT COMMISSIONER’S DISCRETION)

17. 17 QUESTIONS QUESTIONS AND ANSWERS THANK YOU FOR ATTENDING THIS SESSION

18. 18 The Project Cycle

19. 19 Sample Financial Assistance Award

20. 20 The Grant File 2) Project Documents a)Approved OWP b)Approved impact indicators c)Current 424a and budget d)Revised project application (for year 2 or 3, revised continuation applications) e)Original project application (for year 2 or 3, original continuation application) f)Staff orientation letters

21. 21 The Grant File 3) Reporting a)Objective Progress Reports (OPRs) b)SF-269s (long form) c)SF 425s d)Year 2 and 3 reports if applicable

22. 22 The Grant File 4)Community Involvement Documentation a)Meeting sign-in sheets and meeting minutes b)Publicity/marketing materials c)Testimonials d)Other

23. 23 The Grant File 5) Project Data Tracking a)Match documentation b)Leveraged resources tracking c)Partnership tracking d)Project specific impact indicator tracking e)Photos f)Other tracking documents developed by the grantee 6)Correspondence between grantee and ANA

24. 24 Reporting ANA GRANTEE ANA  OPR  OER  SF-269 ANA  OPR  OER  SF-269 OGM  Hardcopy SF269  Hardcopy OPR  Hardcopy OER OGM  Hardcopy SF269  Hardcopy OPR  Hardcopy OER DPM  SF-425 DPM  SF-425

25. 25 OPR How to Protect and Unprotect the Document MS Office 2003 Technical Instructions 1) Click on “View” 2) Mouse over “Toolbars” 3) Click on “Forms” This will bring up the Forms Toolbar.

26. 26 Objective Progress Report Administration for Native Americans Objective Progress Report (OPR) The Paperwork Reduction Act of 1995: Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB number. Page:of Pages 1.Grantee Name2. Grant Number3a. DUNS Number 3b. EIN 4. Recipient Organization (Name and complete address including zip code) 5. SF269 Long Form Attached? Yes No 6. Project Period7. Reporting Period End Date 8. Quarter Q1 Q3 Q2 Q4 Final (OER) other (revisions, etc.) (If other, describe: ) Budget Period Year Covered in the Report: Start Date: (Month, Day, Year) End Date: (Month, Day, Year) (Month, Day, Year) 9. Performance Narrative (attach performance narrative as instructed by the awarding Federal Agency) Project Title: Report prepared by: Name: Date: Email Address: Telephone (area code, number and extension) : 10. Other Attachments: 11. Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance of activities for the purposes set forth in the award documents. 12a. Typed or Printed Name and Title of Authorized Certifying Official 12c. Telephone (area code, number and extension) 12d. Email Address 12b. Signature of Authorized Certifying Official 12e. Date Report Submitted (Month, Day, Year ) 13. Agency use only

27. 27 Objective Progress Reports (cont.) 1. Did your project have a late start? Yes No If Yes, please elaborate on the cause(s) for the late start: 2.Do you expect to complete your project objectives and activities by the project end date? Yes No If No, please explain: Objective Work Plan Update 3. Have any changes been made to the Objective Work Plan (OWP)?Yes No If Yes, please explain. If Yes, did you request OGM/ANA’s approval for these changes?Yes No Comments/Date requested: If Yes, did you receive OGM/ANA’s approval for these changes?Yes No Comments/Date approved: 4. Please complete the tables below and include all objectives, results and benefits and activities from your approved OWP. If you require more space, please add additional tables as necessary. Please use these instructions when filling out the table below: Status of Activity: Please choose the status of the activity from the drop-down box below utilizing the following definitions: Completed (check this box if completed based on originally anticipated end date) Ongoing (check this box only if activity is supposed to continue past this quarter) N/A this quarter (check this box if activity is not supposed to be started during this current quarter) Not Completed (check this box if activity was not completed based on the originally anticipated end date)

28. 28 Objective Progress Reports (cont.) Year: Goal: Objective 1: Describe how each activity was accomplished (or what prevented the activity from being completed). Include quantitative information (e.g. # of participants, workshops, etc). Originally Anticipated End Date (from OWP): Status of Activity (see instructions above) Activities Q1: Q2: Q3: Q4: If activity is not completed based on originally anticipated end date (from OWP), include expected completion date: dd/mm/yr Q1: Q2: Q3: Q4: If activity is not completed based on originally anticipated end date (from OWP), include expected completion date: dd/mm/yr Q1: Q2: Q3: Q4: If activity is not completed based on originally anticipated end date (from OWP), include expected completion date: dd/mm/yr Q1: Q2: Q3: Q4: If activity is not completed based on originally anticipated end date (from OWP), include expected completion date: dd/mm/yr Please note this question only needs to be answered when submitting the 4 th quarter report. Results or Benefits Expected: Current Status of Expected Results and Benefits:

29. 29 Objective Progress Reports (cont.) 5. Please describe any challenges you encountered on this project during this reporting period and include how you overcame (or plan to overcome) them: 6.ANA is committed to assisting you in the successful implementation of your project and offers free training and technical assistance. Are you in need of any training or technical assistance? Yes No If Yes, what form of assistance would you like: Electronic On-site Please provide details on the issues you would like assistance with: FINANCIAL 7.What were your forecasted cash needs for this reporting period (from the Form 424A)? What were your actual expenditures (from the SF 269, line 10j Column II for Federal and 10i Column II for Non-Federal)? Please list in the table below: 1st Quarter 2 nd Quarter 3rd Quarter 4th Quarter ForecastedActualForecastedActualForecastedActual ForecastedActual Federal$ $ $ $ $ $ $ $ Non- Federal $ $ $ $ $ $ $ $ If forecasted and actual amounts do not match, please explain why: 8. Did your project generate any program income (defined as funds generated as a result of ANA project activities)? When was program income generated? Source Dollar Value Y ear Quarter 1. $ 2. $ 3. $ 9. Did you access funds through the Division of Payment Management (DPM) during this reporting period? Yes No If No, please explain:

30. 30 Objective Progress Reports (cont.) 10. Have any changes been made to your budget during this reporting period? Yes No If Yes, did you request approval from OGM/ANA?Yes No Comments/Date requested: If Yes, did you receive OGM/ANA’s approval for these changes? Yes No Comments/Date approved: IMPACT INDICATORS 11. Please list all impact indicators for this project and provide details in the table below. Target numbers should come from the approved application. Note: If your grant started FY 2008, please note you only have three impact indicators. 1. Partnerships Formed# # # 2. Resources Leveraged $ $ $ 3. 4. 5. Total for this Cumulative total since Impact indicators Initial Targets reporting period (quarter) beginning of project Comments:

31. 31 Objective Progress Report (cont.) LEVERAGED RESOURCES 12.Please list any resources leveraged in excess of the non-federal share (e.g., other grants secured as a result of this project, donated meeting space/equipment/advertising, volunteer hours, etc.) since the beginning of the project. When were resources secured? Source Federal or Non-Federal Dollar Value Year Quarter 1. $ 2. $ 3. $ 4. $ 5. $ PARTNERSHIPS 13. Please list any partnerships formed since the project began: Brief description of partnership and was it formed? Partnering agency/organization/tribehow it is benefiting the projectYearQuarter 1. 2. 3. 4. 5.

32. 32 Objective Progress Reports (cont.) NATIVE AMERICAN YOUTH AND ELDER OPPORTUNITIES 14.During this reporting period, did this project provide any opportunities or activities for Native American youth or elders? Yes No NA If Yes, please list activity and provide details below: # of Youth# of EldersWas this an inter- A ctivity Participating Participatinggenerational activity? 14a. During this reporting period, did your project result in any intergenerational activities between grandparents and their grandchildren? Yes No JOBS 15. Please list all new jobs created as a direct result of this award (i.e., salaries/consultant fees paid through ANA funding or non-federal share) since the project began: When was job created? Position TitleNameHours per WeekFederal or Non- Federal Year Quarter 1. 2. 3. 4. 5.

33. 33 Objective Progress Reports (cont.) PROJECT PERSONNEL 16. Have you hired all key personnel, as outlined in the grant application?Yes No If No, please list any positions currently vacant, reasons for hiring delays and when you expect the position to be filled? Did you have any changes or turnover in key personnel, consultants or contractors during this reporting period?Yes No If Yes, please list affected positions and explain: PROJECT SUSTAINABILITY: Please respond to the questions below if you intend to continue project benefits and/or services after the project period has ended: 17. Please elaborate on any steps you have taken to ensure this project’s sustainability after ANA funding ends: Note: Depending on the nature of your project, this question might not be applicable. 18. Please mark the following box that best describes your level of funding to sustain the project: Do not need additional funding to sustain Desired funding levels for sustainability in place Some funding already secured to sustain project Still seeking funding, none currently in place No funding secured, no plan yet in place through which to obtain funds Note: Fundraising utilizing ANA funds is not allowed during the project period. 19. Please include any other information you would like to share with ANA regarding your project here:

34. 34 Objective Evaluation Report The Objective Evaluation Report (OER) is required at the end of the grant period. The report is due 90 days after the end of the grant period. One copy of the report is electronically sent to: anareports@acf.hhs.gov and a copy should be cc’d to your Program Specialist. anareports@acf.hhs.gov

35. 35 Report Due Dates