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© Cheltenham Computer Training 1995-2001 ADVANCED ECDL/ICDL [Module Four] - Spreadsheets ECDL ADVANCED Module 4 Spreadsheets Cheltenham Computer Training.

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Presentation on theme: "© Cheltenham Computer Training 1995-2001 ADVANCED ECDL/ICDL [Module Four] - Spreadsheets ECDL ADVANCED Module 4 Spreadsheets Cheltenham Computer Training."— Presentation transcript:

1 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets ECDL ADVANCED Module 4 Spreadsheets Cheltenham Computer Training

2 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets About Cheltenham Computer Training If you have any comments for improvements, or find any errors, please contact us at: For ECDL courseware sales information please see our web site at: For information about the ECDL, please see the ECDL Foundation Web site at:

3 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Advanced Module 4 Section 1 Editing

4 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Data …

5 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Name Cell Range(s) in a Worksheet. It is possible to name cells and ranges so that they can be referred to using meaningful names, such as “sales”

6 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Apply Automatic Formatting to a Cell Range. Select the range of cells that you wish to apply automatic formatting to. From the Format drop down menu, select the AutoFormat command

7 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Create Custom Number Formats.

8 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Conditional Formatting Options. Conditional formatting means that we can emphasize data that fits a certain criteria, such as being above or below a certain value

9 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Paste Special Options. Select the cell containing the item you wish to copy. Select Copy from the Edit menu to copy the cell. Select the cell where you want to paste the copied item. From the Edit menu, choose Paste Special to display the Paste Special dialog box.

10 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Import a Text File and Delimit by Comma, Space or Tab. If the text to be imported is not in a recognized format, then Excel will automatically launch the Text Wizard to give you assistance.

11 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Display …

12 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Freeze Row and /or Column Titles.

13 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Hide / Unhide Rows or Columns. You can use the mouse to hide a column by dragging the right column border over, and past, the left column border OR you can select rows or columns and right click, and use the Hide command on the popup menu displayed

14 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Hide / Unhide Worksheets. Click on the sheet tab to select the sheet you wish to hide. From the Format menu, select Sheet. Choose Hide from the Format Sheet sub-menu

15 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Sub-totalling Features. Sub-totals can be easily calculated!

16 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use One-input or Two-input Data Tables / What-if Tables. Goal Seek –Allows you to find the correct input to produce the desired output. –Simple to use, but limited in power and flexibility.

17 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Protection …

18 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Protect / Unprotect a Worksheet With a Password. From the File drop down menu, select Save As. From the Save As dialog box, click on the Tools icon, and from the drop down list displayed select General Options, which will display the Save Options dialog box

19 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Protect / Unprotect Designated Cells in a Worksheet With a Password. Cell protection will not take effect until the worksheet is protected (with Contents checked). By default, all cells are locked. You must unlock any cell that you wish users to be able to edit BEFORE YOU LOCK THE WORKSHEET!

20 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Security …

21 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Add Password Protection to a Spreadsheet [Excel workbook]. From the File drop down menu, select Save As. From the Save As dialog box, click on the Tools icon, and from the drop down list displayed select General Options, which will display the Save Options dialog box

22 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Remove Password Protection From a Spreadsheet. Remove the password and re-save over the original file.

23 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Advanced Module 4 Section 2 Data Handling

24 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Sorting …

25 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Sort Data by Multiple Columns.

26 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Perform Custom Sorts.

27 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Querying / Filtering …

28 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Create a Single or Multiple Criteria Query Using Available Options. AutoFilter allows you to view only those records that meet certain, specified, criteria

29 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Advanced Query / Filter Options. Advanced Filter –Located under the Data/Filter menu –More complex to use –Much more powerful

30 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Linking …

31 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Link Data / Chart Within a Worksheet. Changes in linked cells are updated within all the cells that the cell is linked to Charts are automatically linked to the date used to create them!

32 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Link Data / Chart Between Worksheets. You can link data/charts on one worksheet to another worksheet within the workbook

33 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Link Data / Chart Between Spreadsheets [Workbooks]. Changes made to the Excel data in one spreadsheet will be automatically updated within the second spreadsheet

34 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Link Data / Chart Into a Word Processing Document. Changes made within the Excel data will automatically update within the Word document!

35 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Consolidate Data in Adjacent Worksheets Using a 3D Sum Function.

36 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Templates …

37 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use a Template. Templates can be produced that include the following elements: –Text and graphics –Formatting information –Layouts, Styles –Headers and Footers –Formulas –Macros

38 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Edit a Template. Any changes that you make to the template file will only affect new workbooks that are created using the template. Any workbooks that were previously created based on the template will remain unaffected

39 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Charts & Graphs …

40 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Change Angle of Pie Chart Slices. Use drag and drop techniques to change the pie slice angle!

41 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Format Chart Axes Numbers or Text. Double click on the axis to format it

42 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Re-position Title, Legend, or Data Labels in a Chart. Select the item you wish to re-position and then drag and drop to the required location.

43 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets ‘Explode’ All the Segments in a Pie Chart. Drag the pie chart segments outwards

44 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Delete a Data Series in a Chart. Select the required data series and press Del

45 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Modify the Chart Type for a Defined Data Series.

46 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Widen the Gap Between Columns / Bars in a 2D Chart.

47 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Insert an Image in a 2D Chart.

48 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Advanced Module 4 Section 3 Functions

49 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Using Functions …

50 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Date and Time Functions: TODAY

51 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Date and Time Functions: DAY

52 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Date and Time Functions: MONTH

53 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Date and Time Functions: YEAR

54 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Mathematical Functions: SUMIF

55 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Mathematical Functions: SUMPOSITIVE

56 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Mathematical Functions: ROUND

57 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Statistical Functions: COUNT

58 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Statistical Functions: PURECOUNT

59 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Statistical Functions: COUNTA

60 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Statistical Functions: COUNTIF

61 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Text Functions: PROPER

62 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Text Functions: UPPER

63 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Text Functions: LOWER

64 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Text Functions: CONCATENATE

65 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Financial Functions: FV

66 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Financial Functions: NPV

67 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Financial Functions: PMT

68 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Financial Functions: PV

69 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Financial Functions: RATE

70 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Lookup and Reference Functions: HLOOKUP

71 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Lookup and Reference Functions: VLOOKUP

72 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Logical Functions: IF

73 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Logical Functions: AND

74 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Logical Functions: OR

75 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Logical Functions: ISERROR.

76 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Available Database Functions: DSUM

77 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Available Database Functions: DMIN

78 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Available Database Functions: DMAX

79 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Available Database Functions: DCOUNT

80 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Use Nested Functions. You can a function as one of the arguments of another function

81 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Advanced Module 4 Section 4 Analysis

82 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Pivot Tables / Dynamic Crosstab …

83 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Create a Pivot Table or a Dynamic Crosstab Using Defined Field Names.

84 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Modify the Data Source and Refresh the Pivot Table or Dynamic Crosstab.

85 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Group / Display Data in a Pivot Table or a Dynamic Crosstab by a Defined Criterion.

86 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Scenarios / Versions …

87 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Create Named Scenarios / Versions From Defined Cell Ranges.

88 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Create a Scenario Summary / Version Report.

89 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Auditing …

90 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Trace Precedent Cells in a Worksheet.

91 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Trace Dependent Cells in a Worksheet.

92 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Display All Formulas or View Location of All Formulas in a Worksheet.

93 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Add or Remove Worksheet Comments. It is vitally important that complex worksheets are properly documented

94 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Edit Worksheet Comments. Right click on the cell containing the comment you want to edit. From the shortcut menu displayed, select the Edit Comment command. Edit the text in the Text Note box. Click outside the box when finished

95 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Advanced Module 4 Section 5 Special Tools

96 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Macros …

97 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Record a Simple Macro (E.G. Page Setup Changes.)

98 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Run a Macro. BEWARE - Macros can be dangerous!

99 © Cheltenham Computer Training ADVANCED ECDL/ICDL [Module Four] - Spreadsheets Assign a Macro to a Custom Button on a Toolbar. Click on the button with the right-hand mouse button to display the shortcut menu Select Assign Macro to display the Assign Macro dialog box. From the Macro name list box, choose a macro or record a new one using the Record button. To assign the macro to the button, select OK. If there is already a macro assigned to the button, it will be changed.


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