Presentation on theme: "Together we stand, without data we fall how focusing on NTR can build team between admissions and financial aid Christine Saadi, Alvernia University Jen."— Presentation transcript:
Together we stand, without data we fall how focusing on NTR can build team between admissions and financial aid Christine Saadi, Alvernia University Jen Wick, Scannell & Kurz
AGENDA Partnership between Admissions and Financial Aid Using Data to Set Awarding Policy Case Study
WHY IS A PARTNERSHIP IMPORTANT? Communicating affordability Providing excellent customer service Developing mutually supportive processes Ensuring strategies that support enrollment goals
FOCUS ON NTR, NOT JUST CLASS SIZE OR THE AID BUDGET Admission’s goal is not just the number and mix of students Financial Aid’s goal is not just staying in budget Keeps admissions and financial aid on the same page Remember to think long term – new students’ discount rate will affect the overall discount rate
USE DATA, NOT ANECDOTE TO ESTABLISH AID POLICIES Keeping an “ear to the ground” plays a role, but that should not be the foundation of your awarding strategies. Using analytical approaches to understanding student responses to your aid offers is where your strategy needs to begin. Table analysis Predictive modeling Simulation tools
TO ASSESS HOW EFFECTIVELY YOUR AID PROGRAM IS CURRENTLY RESPONDING TO MARKET FORCES, THERE ARE 4 KEY QUESTIONS TO ANSWER 1. Are we perceived as worth the price we’re charging? 2. Have we convinced our families that we are affordable? 3. How much aid do we need to spend to meet our enrollment goals? 4. How can we be sure we are spending our aid wisely?
QUESTION #1: ARE WE PERCEIVED AS WORTH THE PRICE WE’RE CHARGING? Monitor trends in your pool Identify your competition Benchmark against the competition Define your institutional advantage Gather and share outcomes data
QUESTION #2: HAVE WE MADE THE CASE FOR AFFORDABILITY? Do you lose your overlap with public institutions as you progress through the admissions cycle? Has the distribution of applicants by socioeconomic level changed over time? How does the level of need and unmet need impact yield rates and retention rates?
QUESTION #3: HOW MUCH AID DO WE NEED TO SPEND TO MEET ENROLLMENT GOALS? It DEPENDS!!! If at capacity, the focus should be trade-offs. If not at capacity, the priority has to be maximizing net tuition revenue. The institution’s long-range strategic plan needs to include a plan for enrollment.
BUT WHAT DRIVES THE DISCOUNT RATE? Market Forces (i.e., the competition) Changes in Ability to Pay Trends in family contributions Percentage of students applying for aid Changes in Willingness to Pay Yield by need level and grant level Changes in Outside Support Retention by Need Level and Grant Level How you build your pool Institutional Goals Commitments to diversity, quality, etc.
QUESTION #4: HOW CAN WE BE SURE WE ARE SPENDING OUR AID WISELY? Are you under-funding need-based grant programs? Are you focusing institutional aid too heavily on merit programs or is the merit aid focused on the wrong applicant segment? How much revenue is lost by offering entitlements? The competition is offering aggressive merit programs; should you respond?
CLEARLY THE NEED FOR A DATA-DRIVEN APPROACH TO ANSWERING THESE QUESTIONS HAS NEVER BEEN MORE IMPORTANT The challenge will be to balance often conflicting enrollment goals. There is a need for more sophisticated means to fully understand the tradeoffs and the impact of various strategies. Institutions can’t afford to get it wrong.
DATA-DRIVEN DISCOUNTING Are there market segments where the “universal truths” don’t hold? NEED Yield AID (FREE $) Yield
PREDICTIVE MODELING Predictive modeling, also known as econometric modeling, allows you to better understand these tradeoffs and present alternatives to institutional decision-makers Modeling allows you to test assumptions and interactions before taking action
GOALS OF ECONOMETRIC MODELING Identify factors that are important in the enrollment decision Determine the impact of institutional grants on the probability of enrolling Determine the revenue-maximizing levels of grants Identify alternative financial aid packaging strategies Simulate the results of alternative admissions and aid strategies and policies
THERE ARE A NUMBER OF ANALYTICAL TECHNIQUES THAT ARE OF VALUE IN MANAGING FINANCIAL AID STRATEGICALLY: Watch and analyze trends Know what the competition is doing – benchmark Track the behavior of subpopulations – their yields and mean values as well as retention rates Utilize econometric modeling techniques to test tradeoffs between goals
CASE STUDY: ALVERNIA UNIVERSITY Private, Catholic university located in Eastern PA Fall 2013 total enrollment:1500 400 new freshman/115 transfers Average SAT – 985 Male/Female Ratio – 28% Male/72% Female Out of state enrollment – Approx. 28%
ORGANIZATION VP for Enrollment Management Dean of Admissions & Student Financial Planning Director of Admissions Direct Reports 15 Director of Student Financial Planning Direct Reports 8
COLLABORATING ON AFFORDABILITY MESSAGES Designing the right Net Price Calculator What is your goal for use: meet Dept of Ed requirements or as an enrollment tool? Simplicity vs. accuracy Work with Admissions to create NPC Get your marketing department involved Front-and-center or buried on website Alvernia advantage
USING PREDICTIVE MODELING TO DEVELOP AID STRATEGIES Nursing & OT packaging vs. other programs Decision to change OT in 2011 2010 % need met ranged 40% to 55% 2011% need met ranged 35% to 45% OT packaging changes 201020112012 OT Fresh324941 Tuition$819,840$1,307,810$1,152,510 Inst Aid$368,350$429,330$457,500 NTR$451,490$878,480$695,010 DR0.4490.3280.397 Ave Pkg$11,510.94$8,762$11,159 Total Pkgd324941
COMBINED GOALS: FOCUSING ON NTR SAMPLE NTR BUDGET MODEL 2011 Tuition and fees$26,770 Total Institutional Grant Aid Number of Students Receiving Grant Discount Rate Net Tuition Revenue Gross Tuition Revenue Average Grant Award # in Class Estimated Conv. Of Students % Getting Aid Freshmen$3,928,106.003710.385$6,271,264$10,199,370$10,588381 0.97 Freshmen attended before$669,713810.288$1,659,277$2,328,990$10,160870.220.93 Sophomore$3,033,5603130.342$5,827,310$8,860,870$10,1603310.710.95 Junior$2,548,9203070.283$6,472,570$9,021,490$8,3933370.990.91 Senior$2,618,6333370.268$7,152,417$9,771,050$8,2903651.130.92 Totals$12,798,93214090.319$27,382,838$40,181,770$9,0841501 Deflation Factor = 96% for students; 97.4% for Grant Aid Annulized totals$12,466,1600.323$26,108,339$38,574,4991,441 Estimated 2012 Tuition and fees$27,975 Total Institutional Grant Aid Number of Students Receiving Grant Discount Rate Net Tuition Revenue Gross Tuition Revenue Average Grant Award # in Class Estimated Conv. Of Students % Getting Aid Freshmen$4,450,2074020.388$7,019,399$11,469,607$11,076410 0.98 Freshmen attended before$954,441900.344$1,816,728$2,771,169$10,588990.260.91 Sophomore$3,424,9873230.363$6,001,352$9,426,338$10,5883370.720.96 Junior$3,194,8423140.345$6,064,767$9,259,609$10,1603311.000.95 Senior$2,970,4103540.267$8,153,990$11,124,399$8,3933981.180.89 Totals$14,994,88614840.340$29,056,236$44,051,122$10,1061575 Deflation Factor = 96% for students; 97.4% for Grant Aid Annulized totals$14,605,0190.345$27,684,058$42,289,0771,512
COMBINED GOALS: FOCUSING ON NTR SAMPLE NTR BUDGET MODEL
SUCCESSFUL ENROLLMENT MANAGEMENT MUST INCLUDE A PARTNERSHIP BETWEEN ADMISSIONS, FINANCIAL AID, AND THE DATA. Making the case for affordability and value Supportive, efficient processes and quality customer service Effective strategies to achieve enrollment goals
QUESTIONS? CHRISTINE SAADI Director, Student Financial Planning Alvernia University 400 Saint Bernardine Street Reading, PA 19607 (610) 796-8356 Christine.Saadi@alvernia.edu firstname.lastname@example.org JEN WICK Enrollment Management Consultant Scannell & Kurz 71-B Monroe Avenue Pittsford, NY 14534 (585) 381-1120 email@example.com www.ScannellKurz.com