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Supplier Meeting regarding supply of Low Carbon Vending Services Steph Holmes Head of Procurement Jessica Osowski Category Manager – Business Services
29/04/2015© The University of Sheffield 2 Agenda 09.30- Registration and refreshments 10.00- Welcome and introduction to the day 10.10- The Low Carbon Vending Services Project, the INNOCAT Project and Procurement Process Questions and discussion 11.00- Workshop session and feedback 12.00- Closing address- Mrs Pat McGrath- Director of Accommodation and Commercial Services 12.10- Coffee and networking 12.30- Self-guided Site Visit- Please see the campus map at the back of the room.
Who is here today? Representation from the: Supply chain UoS project team Buyers group INNOCAT 29/04/2015© The University of Sheffield 3
Our commitment to low carbon Challenging carbon reduction target 43% reduction by 2020 on a 2005 baseline Vending is one of a number of carbon reduction projects: Others include: Combined Heat and Power for Western Bank Energy saving initiatives Green Impact (an environmental accreditation and awards scheme run by the National Union of Students) Commitment to sustainable procurement through the DEFRA flexible framework 29/04/2015© The University of Sheffield 4
29/04/2015 © The University of Sheffield 5 Low Carbon Vending Services UoS current vending service contract ends November 2015 Review of requirements Customer demand staff, students, visitors Carbon strategy operational and embedded carbon Collaboration with other buyers University's Sustainable Procurement Group INNOCAT
29/04/2015© The University of Sheffield 6 Current Scope and Scale University of Sheffield and Students Union – 75 vending machines Wider buyers group - still growing……in excess of 1000 Currently contract split between 3 suppliers Mixture of: Cold drinks Hot drinks Confectionery
29/04/2015 © The University of Sheffield 7 Market Engagement Communicated the ‘unmet need’ Early market engagement Pre-procurement Invited your views on the feasibility of the requirement and the capability and capacity of the market to offer a solution Contribute to achieving improvements in one or more aspects of the requirement Contribute to a total solution Provide a total solution, or Deliver incremental improvements or a step change in the short, medium and long term.
The unmet need is for a vending service that will: Meet the current and future vending needs of the customer population and client Demonstrate a progressive reduction in operational and embodied carbon over the life of the contract Deliver a net positive income stream for the client (based on whole life cycle costs) 29/04/2015© The University of Sheffield 8
29/04/2015© The University of Sheffield 9
Buyers Group 29/04/2015© The University of Sheffield 10
Response from the supply chain? Positive - clearly some suppliers motivated Confident that we can deliver progressive reduction in carbon footprint without compromising income and quality Need to work together with supplier(s) Develop a procurement strategy and contract that facilitates the required outcomes 29/04/2015© The University of Sheffield 11
29/04/2015© The University of Sheffield 12 Procurement Strategy Following market engagement we will develop a Procurement Strategy Specification Procurement approach Evaluation criteria Contract arrangements How can our procurement process support on-going supply chain innovation to deliver a progressively lower carbon vending services?
Indicative Procurement Timeline Nov/Dec 2014 – Summary findings of market consultation – opportunity to comment End Jan 2015– Advertise tender and pre-qualification End Feb 2015– ITPD distributed May 2015– Competitive Dialogue August 2015– Best and Final offers Autumn 2015 – Award Jan 2016 – New contract on site 29/04/2015© The University of Sheffield 13
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