Presentation on theme: "T HE S ECRETS TO B EING H IGHLY P RODUCTIVE by Christina Stoll LACONI October 30, 2014."— Presentation transcript:
T HE S ECRETS TO B EING H IGHLY P RODUCTIVE by Christina Stoll LACONI October 30, 2014
N O M AGIC Work Upfront = Huge Rewards Later Work Smarter, Not Harder Organize the small things to give you more time to focus on the bigger things. Phase in New Habits Do what works for you, your job, your organization Embrace both Low & High Tech Tools Stay Flexible and Review Organizational Methods LACONI October 30, 2014
E MAIL Buckets 1) Review - Trash or Store? 2) Take Quick Action Now - Trash or Store? 3) Book to Do Later - Complete - Trash or Store? LACONI October 30, 2014
E MAIL – C ANNED R ESPONSES LACONI October 30, 2014
F ILES File Maintenance Name files/folders the same Use Draft & Final Create a Historical Folder Server Size Limitations Retention Policy LACONI October 30, 2014
M Y T O D O L IST – CALENDAR LACONI October 30, 2014
M Y T O D O L IST – CALENDAR LACONI October 30, 2014 “Color Code” Work, Meetings, Projects Let others know when you are Busy vs. Free Book “Work Time” with yourself
M Y T O D O L IST – C ALENDAR LACONI October 30, 2014 Making your Calendar a Project Task List
M Y T ASK L IST - C ALENDAR LACONI October 30, 2014 Making your Calendar a Project Task List
C OMBINING C ALENDAR, E MAIL, F ILES LACONI October 30, 2014 Keep smaller notes within Calendar Tasks Create email and file folders that support your larger projects & tasks.
M Y W EEK LACONI October 30, 2014 Monday – look at week ahead Today Prioritize deadlines Identify uninterrupted work versus interrupted work. Prepare for following day Friday – Review upcoming week, re-prioritize tasks and deadlines.
T EMPLATES LACONI October 30, 2014 Types Emails, Monthly Reports, Budgets, Friends Proposals, Annual Reviews Benefits Staff on the Same Page Saves Time Manuals can be great learning & teaching assignments Key Tips Last Saved by Date Accessible, Maintenance and Training Ownership
N OTE T AKING LACONI October 30, 2014 Circle Highlight Star Add Initials Take Action on Noted Items File Notes Away
T OOLS : L OW & H IGH T ECH LACONI October 30, 2014 Blend Low & High Tech Key Tips: Stay adaptable Use what works for you Latest trend may not be the best
R ESOURCES LACONI October 30, 2014 Getting Things Done : The Art Of Stress-free Productivity / David Allen Ready for anything : 52 productivity principles for work and life / David Allen The 7 habits of highly effective people: restoring the character ethic / Stephen Covey First things first every day: because where you're headed is more important than how fast you're going / Stephen Covey
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