Presentation on theme: "Taming the Tiger: Strategies for Effective Use of Elaine Shuck Janine Lim"— Presentation transcript:
Taming the Tiger: Strategies for Effective Use of Email Elaine Shuck email@example.com Janine Lim firstname.lastname@example.org
Elaine Shuck Director of Education, North America Polycom President-Elect, USDLA email@example.com Janine Lim Associate Dean, Online Higher Education Andrews University firstname.lastname@example.org Twitter: outonalim blog.janinelim.com
YOUR TURN: What are some things that frustrate you about email?
Email Folders Archive Action Waiting http://lifehacker.com/182318/empty-your-inbox-with-the-trusted-trio http://billzipponbusiness.com/5-folders-the-simple-system-for-getting-your-email-inbox-to-zero/ Follow Up Archive Hold Filed Urgent Research More Waiting
Email Filters Newsletters: “unsubscribe, opt-out” “CC”: you aren’t in the To: field Shopping: “receipt, statement, bill, order, purchase, shipping” Social Media: “Facebook, Twitter, Google+, YouTube” Execs: your boss or executive team Google “email filter [your email program here]” for instructions http://www.postbox-inc.com/?/blog/entry/email_filtering_strategies/
Listservs Unsubscribe folder & email rule Sort by subject line for fast reading Delete, delete, delete Clip interesting articles for later (i.e. Evernote, Pocket, Instapaper, Readability, Clipboard, Diigo) http://www.makeuseof.com/tag/9-tools-to-save-what-you-read-on-the-web-for-later/
YOUR TURN: Turn to your neighbor. Which of these tips so far do you use already? Which tips do you want to try?
The less emails you send, the less emails you’ll receive!
Chunks of Time vs. All the Time Windows of uninterrupted time to systematically work from the bottom up, or in alphabetical subject order. Discipline yourself to process each one. Morning: Spend 1-2 hours accomplishing something BEFORE you check your email. Web here
Don’t Use Email French company bans internal email. Resist email discussions. Schedule a meeting instead. Resist IM-like emails. Use an IM tool with your team (i.e. Skype, Gajim, Microsoft Lync). Turn off your email notifications!!! http://www.bbc.com/news/technology-16055310
Inbox Zero Ruthlessly file. Get it out of your inbox if it’s done. Zap emails during downtime, waiting, standing in line. Actually unsubscribe from listservs (unroll.me) Delete emails without opening if you don’t know the sender. Email templates for auto responses or fast responses http://mashable.com/2013/10/10/inbox-zero/ http://www.43folders.com/2006/03/13/email-cheats http://www.43folders.com/izero
Capture everything. Clarify the things you have to do. Organize by actionable items by category and priority. Reflect on your todo list. Engage on next actions. http://lifehacker.com/productivity-101-a-primer-to-the-getting-things-done-1551880955
Personal Kanban 1. Visualize your work 2. Limit your work-in- progress http://www.personalkanban.com/pk/personal-kanban-101/ http://zenhabits.net/zen-to-done-ztd-the-ultimate-simple-productivity-system/ http://www.quora.com/Personal-Productivity/What-alternatives-are-there-to-Getting-Things-Done-GTD-by-David-Allen Zen to Done Modification of GTD Simplicity Focus on doing instead of planning