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Taming the Tiger: Strategies for Effective Use of Elaine Shuck Janine Lim

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1 Taming the Tiger: Strategies for Effective Use of Elaine Shuck Janine Lim

2 Elaine Shuck Director of Education, North America Polycom President-Elect, USDLA Janine Lim Associate Dean, Online Higher Education Andrews University Twitter: outonalim blog.janinelim.com

3 YOUR TURN: What are some things that frustrate you about ?

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5 Folders Archive Action Waiting Follow Up Archive Hold Filed Urgent Research More Waiting

6 Filters Newsletters: “unsubscribe, opt-out” “CC”: you aren’t in the To: field Shopping: “receipt, statement, bill, order, purchase, shipping” Social Media: “Facebook, Twitter, Google+, YouTube” Execs: your boss or executive team Google “ filter [your program here]” for instructions

7 Listservs Unsubscribe folder & rule Sort by subject line for fast reading Delete, delete, delete Clip interesting articles for later (i.e. Evernote, Pocket, Instapaper, Readability, Clipboard, Diigo)

8 YOUR TURN: Turn to your neighbor. Which of these tips so far do you use already? Which tips do you want to try?

9 The less s you send, the less s you’ll receive!

10 Chunks of Time vs. All the Time Windows of uninterrupted time to systematically work from the bottom up, or in alphabetical subject order. Discipline yourself to process each one. Morning: Spend 1-2 hours accomplishing something BEFORE you check your . Web here

11 Don’t Use French company bans internal . Resist discussions. Schedule a meeting instead. Resist IM-like s. Use an IM tool with your team (i.e. Skype, Gajim, Microsoft Lync). Turn off your notifications!!!

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13 Inbox Zero Ruthlessly file. Get it out of your inbox if it’s done. Zap s during downtime, waiting, standing in line. Actually unsubscribe from listservs (unroll.me) Delete s without opening if you don’t know the sender. templates for auto responses or fast responses

14 Capture everything. Clarify the things you have to do. Organize by actionable items by category and priority. Reflect on your todo list. Engage on next actions.

15 Personal Kanban 1. Visualize your work 2. Limit your work-in- progress Zen to Done Modification of GTD Simplicity Focus on doing instead of planning

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17 YOUR TURN: Turn to your neighbor. What “evil” behaviors do you notice? What ideas do you want to try?

18 Integrations Web here

19 CloudMagic for iOS and Android Salesforce Zendesk Pocket Evernote Onenote Todoist Trello Asana Mailchimp https://cloudmagic.com/

20 Mailbox for iOS and Android Conversations Put off s for later Auto-swipe learns your common actions

21 Mailstrom It’s a service not an app or application “Bundles” related s so you can eliminate thousands of s from your inbox at once https://mailstrom.co/

22 Taper Only five s in your inbox at once Service not app/application The rest are in TaperQueue

23 YOUR TURN: Turn to your neighbor and share: Do you use any of these apps or integrations? What do you want to try?

24 YOUR TURN: What other questions do you have? Any other tips to share?

25 Taming the Tiger: Strategies for Effective Use of Elaine Shuck Janine Lim


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