Presentation on theme: "SCPASS March & May STC and TA Training 1. What’s New for 2014? The “Alternative School Program” field was removed from the answer documents. Test Administrator."— Presentation transcript:
SCPASS March & May STC and TA Training 1
What’s New for 2014? The “Alternative School Program” field was removed from the answer documents. Test Administrator initials (first, middle, last) will be coded on the answer documents for each subject. There is only one form per “type” across all subjects and grades. The “Form Number” designation was removed from materials. Oral Administration Test Booklets will not be produced. Students may use any Form A test booklet for the appropriate subject/grade for Form A oral administration. TAs will create a seating chart for each test session. DRC will provide graph paper for this purpose. 2 NEW!
Include the following information: Grade and subject tested TA and Monitor names Student names in boxes where seated DRC will provide graph paper for seating charts. You may use another format if preferred. Seating Charts 3 NEW! TAM p. 3 Return seating charts in Security Checklist envelope
SCPASS March Key Dates 4 March 2014 MondayTuesdayWednesdayThursdayFriday 34 All March Materials in Districts Writing Day 1 19 Writing Day 2 20 Make-up 21 Make-up 24 Make-up 25 Make-up 2627 Materials Return 28 31
SCPASS May Key Dates 5 April - May 2014 MondayTuesdayWednesdayThursdayFriday 2122 All May Materials in Districts ELA 7 Mathematics 8 Science Grades 4 & 7; Science or Social Studies 3, 5, 6, & 8 9 Social Studies Grades 4 & 7 Make-up (3, 5, 6, & 8 only) 12 Make-up 13 Make-up Return Shipment 1 14 Make-up 15 Make-up 16 Make-up 1920 Return Shipment
March 2014 Districts receive Form A and customized materials By March 4 Day 1 and Day 2 tests; make-up testing March Districts return scorable & nonscorable materials March 27 Key Dates 6
April-May 2013 Districts receive Form A and customized materials; new student and override labels By April 22 TestingMay 6-16 Shipment 1 - Districts return scorable & nonscorable materials May 13 Shipment 2 – Districts return all remaining materials May 20 Key Dates 7
Secure Test Materials All test booklets and answer documents, including customized materials Science and social studies assignment lists Oral Administration Scripts & Audio CD-ROMs Signed Administration Scripts & American Sign Language DVDs Braille Test Administrator’s Notes & Braille Oral Administration Scripts Any additional paper used for rough drafts, outlines, or working problems 8
Handling Secure Test Materials Test materials must be kept in secure, locked storage when not in use. STCs must distribute test materials to TAs only on the day of testing. Do not leave secure materials unattended at any time. Test items are secure. Do not read test items before testing, during testing, or after testing unless permitted for an oral or signed administration. Do not discuss test items with anyone – students, another teacher, guidance counselors, STCs, or principals. 9
Test Security Test procedures are standardized to ensure reliability and validity of assessment scores. Administration directions must be read as written in the TAM. The TAM, pages 7–8, provides a list of violations that could result in criminal prosecution and/or disciplinary action to an educator’s professional certificate. 10
Test Security 11 Access to secure materials is restricted to: testing sessions, make-up testing sessions, and supervised sessions for completing or editing demographic codes on student answer documents. During testing, a trained Test Administrator (TA) must be present at all times in the classroom. TAs should not discuss test items with students at any time.
Test Security Agreement Forms All school and district personnel who will have access to secure test materials are required to sign an Agreement to Maintain Test Security and Confidentiality form. These forms must be signed after each person has participated in SCPASS training. DTCs must retain these forms for three years. 12
Test Security Violations If a test security violation is observed within a school, it must be reported to the STC or DTC as soon as possible. The STC and/or DTC must complete a Test Security Violation Action Form. the completed Action Form to the SCDE. 13
Test Security – Case 1 Teachers at Lucky Star Elementary School were concerned about the storage of SCPASS test materials. After an investigation, Ms. Moon, the DTC, concluded that the SCPASS materials were stored in an unsecured room. She reported that Lucky Star’s surveillance footage showed over 20 people had entered and exited the room in one day to obtain instructional supplies. 14
Case 1 Explanation Secure materials must be kept in locked storage when not in use. The secure location should not have outside or inside windows. Test materials should not be stored in the same room as a copy or fax machine or any other frequently accessed equipment or supplies. 15
Test Security – Case 2 Mrs. Simon’s students were having difficulty answering several items on the fourth grade SCPASS math test. She noticed they were marking incorrect answers. Mrs. Simon knew her students could answer items like these. On the blackboard, she wrote an example of a problem like one in the test booklet. She asked the students if they remembered working on this problem during class. 16
Case 2 Explanation Mrs. Simon violated multiple test security regulations as defined in 2 S.C. Code Ann. Regs. 43–100 (2011). First, unless this was an oral administration, Mrs. Simon should not have read the test items and should not have inspected the test booklets and answer documents closely enough to know that her students were missing the items. Additionally, she attempted to coach examinees during testing and she interfered with her student’s responses to the items. In doing so, she failed to follow all directions pertaining to the administration of a test as specified in the SCPASS TAM. 17
Test Security – Case 3 The Golden Pond STC, an efficient gray-haired lady named Ms. Dorothy, gave Ms. Fondo her ELA test materials. After counting the test booklets, they noticed that there were more booklets than the number of students being tested. Ms. Dorothy kept the extra materials, and Ms. Fondo returned to her classroom to administer the test. Soon afterwards, the STC realized that directions were highlighted in one of the test booklets she kept and that this was an accommodation for one of Ms. Fondo’s students. 18
Case 3 Explanation STCs must use the School Security Checklist to track the distribution and receipt of test materials. The STC and the TA must sign out and sign in each document on the School Security Checklist. It is a necessary, but insufficient, practice to count the test booklets and answer documents during this process. The STC and TA are responsible for making sure that the appropriate test materials are signed out for each student. Ms. Dorothy’s error is compounded in this case because one of Ms. Fondo’s students did not receive an accommodation specified in her IEP. To address this test security violation, an IEP team meeting must be convened as described in the SCPASS TAM. 19
Test Security – Case 4 After the SCPASS administration, Mr. Phish turned in his test materials to the STC, Ms. Bass. A few minutes later he returned with another student’s test booklet. To be sure that all of the test materials for Mr. Phish’s students had been returned, Ms. Bass compared Mr. Phish’s stack of test booklets and answer documents with the numbers and names on the security checklist. She found that the answer document for Charlie Tripp was missing. When Mr. Phish returned to his classroom and asked Charlie about the answer document, the student pulled the document from his desk. 20
Case 4 Explanation TAs must be sure to return all secure test materials for all students. Mr. Phish should have used a checklist or other method to help him account for the secure test materials in his classroom. TAs are expected to actively proctor students during each test session and to collect all test materials from each student when the student finishes the test. When test materials are returned to the STC, the TA and STC should use the School Security Checklist to “sign in” each test booklet and answer document that was signed out to the TA. 21
Test Security – Case 5 All classrooms at High-Tec Middle School have computers. Ms. Twitter, a frequent user of her computer, ed her colleagues after testing to ask if they noticed the passage in the ELA test about the Museum of Ancient History. 22
Case 5 Explanation Ms. Twitter is guilty of several test security violations. TAs and other personnel are not permitted to read test items (including writing and ELA passages) before, during, or after testing. Based on her message, it appears that Ms. Twitter read a passage in one of her student’s test booklets. She should not have done this unless she was conducting an oral or signed administration using a secure script. In addition, TAs are not permitted to disclose or discuss the contents of any test with students, teachers, or other personnel. Here again, Ms. Twitter committed a test security violation by ing her colleagues with a reference to secure test content. 23
Test Security – Case 6 Mrs. Hansel, the Special Education Coordinator, developed a plan for ordering customized materials and arranging for SCPASS testing accommodations. In December, she asked all teachers at Stonehouse Middle School to provide her with a list of the testing accommodations specified in each student’s IEP and/or 504 Plan. Teachers sent this information. After the administration of the SCPASS math test in May, however, it was discovered that one of Mr. Gredler’s students did not receive a calculator to use as specified in his IEP. A review of the situation revealed that Mr. Gredler had provided Mrs. Hansel with the student’s IEP accommodations for March, but not for May testing. 24
Case 6 Explanation Not providing accommodations as appropriate for students with IEPs or 504 Plans is a test security violation. Because the student in Mr. Gredler’s class did not receive the accommodation specified in his IEP, an IEP team meeting must be convened as specified in the SCPASS TAM to determine whether or not the math test administration should be considered valid. 25
Test Security – Case 7 After testing, Ms. Bell, a teacher at Symphony Elementary School, returned a stack of test materials to Mr. Trombone, the STC. She then took her students outside for recess, leaving her door unlocked. Meanwhile, Mr. Trombone was re-checking the test materials that had been returned. He discovered that the answer documents for Ms. Bell’s students were missing. Suspecting that Ms. Bell may have been confused about returning the test materials, Mr. Trombone checked Ms. Bell’s classroom. He found the answer documents on Ms. Bell’s desk buried under a pile of homework papers. 26
Case 7 Explanation Ms. Bell violated at least three test security regulations: 1) she failed to return test materials for all examinees; 2) she failed to follow instructions specified in the test manuals for the distribution, storage, or return of test materials; and, 3) because she left the answer documents on her desk in an unlocked room, she also allowed unauthorized access to test materials after testing. Mr. Trombone appears to share responsibility in this situation as well. During the check-in process, he and Ms. Bell should have accounted for all secure materials (test booklets and answer documents) that had been checked out to Ms. Bell. 27
Test Security – Case 8 During May testing, Ms. Diego received an from her STC indicating where her ESOL students receiving SCPASS accommodations would be tested. Ms. Diego realized immediately that one of her Spanish-speaking students was not on the list. The STC added the student and wisely decided to check the March list of ESOL students. She found that the student was not on that list either and had not received the appropriate accommodation. 28
Case 8 Explanation Without more information, we don’t know who was at fault in this situation. An ESOL student should have received an accommodation but did not, and this is a test security violation. This case illustrates the need for all teachers and administrators to work together and demonstrates that each school should develop a plan for providing the appropriate accommodations for each ESOL student. Allowable accommodations for ESOL students are discussed in Appendix D of the SCPASS TAM. Appropriate accommodations should be based on the student’s ELDA scores, teacher judgments, and other evidence. Testing accommodations should be recorded on the student’s accommodation form and kept with the student’s ESOL folder. 29
Test Security – Case 9 In preparation for the SCPASS science and social studies tests, Mr. Wright, the elementary school STC, began placing test booklets and answer documents into each teacher’s basket. Mr. Wright used a copy of the science and social studies assignment list to double-check which test each student in grade 3 and grade 5 would be taking. He placed an answer document range sheet, showing the assignment information, in each teacher’s basket. The day after the science and social studies test administration, Tommy Rhoney, a 5 th grader, asked his teacher why she didn’t let her students choose which test they wanted to take like the students in Mrs. Riffkin’s 5 th grade class did. 30
Case 9 Explanation By S.C. law, students in grades 3, 5, 6, and 8 are administered either a science or social studies test. Half of the students in one grade level at a school are administered the science test, and the other half are administered the social studies test. Students in these grades are randomly assigned to take either the science or social studies test. The science and social studies assignment lists, available through eDIRECT, indicate the test (science or social studies) assigned to each student. Assignment information is also provided on the answer document range sheets. Mrs. Riffkin committed a test security violation because she failed to follow all directions pertaining to the administration of a test as specified in the SCPASS TAM. She did not give students the correct test booklet. 31
Security Checklists are used to track and monitor the distribution and receipt of secure materials. Districts elect whether schools use electronic or paper security checklists. Security Checklists contain spaces to: Sign out and sign in materials to/from STCs and TAs Indicate the date materials were packaged for return Record notes to indicate if materials were damaged, destroyed, etc. Security Checklists 32
Security Checklists - Paper 33 STC retains yellow copy DTC retains pink copy White copy returned to DRC in security checklist envelope School Security Checklists – 3-part colored paper
Posted to eDIRECT: March 4 for Writing April 22 for May testing STCs completed checklists to the DTC. DTC submits checklist(s) to DRC. Districts may elect to use electronic security checklists in place of the paper version. Security Checklists - Electronic 34
Security Checklists - Electronic 35
Test Materials Students receive one answer document for each administration – March and May. Students receive test booklets for each subject. Students can write in their test booklets. Customized test booklets are available for students with IEPs or 504 Plans. 36
Test Booklets 37
Answer Documents 38 Answer documents are: Preprinted with student name Based on January precode file Packaged by grade and precode sort information Instructions for coding the form type are read to students in the SCPASS TAM administration directions.
Answer Documents March 39 Students record extended-writing and multiple-choice responses in one scannable answer document for Writing (March). Day 1 “Time to Write” topic (page 4) General Directions (page 4) Writing Checklist (page 4) Scoring Rubric (page 5) Lined pages for student’s Day 1 extended- response (pages 6 & 7) Day 2 multiple-choice responses (back cover)
Answer Documents May 40 Students record responses in one scannable answer document for all subjects (May). Icons are printed for each subject: Science Social Studies Math ELA
Answer Documents 41
Preprinted answer documents are provided separately. Student marks multiple-choice answers for all tests in large- print test booklet; the TA must transcribe all multiple-choice responses into the answer document for March and May. For March Day 1 Writing, student writes extended-response in large-print test booklet. Form A Large-Print test booklet (9 x 11-inch spiral-bound book with 18-point font and enlarged graphics) Large-Print TA Notes Ruler (math grades 3-5) Protractor (math grade 5) Reference sheet (math grades 6-8) Periodic Table (science grade 7) Large-Print package includes: Large Print Form A-LP 42
Form A Loose-Leaf test booklet (single-sided pages bound in 3-ring binders for each subject; one item per page for math, science and social studies) Ruler (math grades 3-5) Protractor (math grade 5) Reference sheet (math grades 6-8) Periodic Table (science grade 7) Loose-Leaf package includes: Loose Leaf Form A-LL 43 Preprinted answer documents are provided separately.
Form C Sign Language test booklet (for students who are deaf or hard of hearing) Note to TAs (Writing only) Ruler (math grades 3-5) Protractor (math grade 5) Reference sheet (math grades 6-8) Periodic Table (science grade 7) Sign Language package includes: Sign Language Form C-SL 44 Preprinted answer documents are provided separately.
Form C Braille test booklet Print version of test booklet Braille TA Notes Ruler (math grades 3-5) Protractor (math grade 5) Reference sheet (math grades 6-8) Periodic Table (science grade 7) Braille package includes: Braille Form C-BR 45 Preprinted answer documents are provided separately. The TA must transcribe all multiple-choice responses into the answer document for March and May. For March Day 1 Writing, the contractor will transcribe Braille extended-responses.
Produced for all grades and subjects Form A Oral Administration Scripts Oral Administration Forms A, A-LP, and A-LL 46 Produced for grades 5-8, all subjects For use with a computer Expires the day after the last day of make-up testing: March 26 and May 17 Can be used for make-up testing Form A Audio CD-ROMs Note: All oral administrations must begin with the administration directions in the TAM.
Produced for all grades/subjects for Form C-BR Braille Oral Administration Scripts Customized Administration Forms C-BR and C-SL 47 Produced for all grades and subjects for Form C-SL Used for Pidgin Signed English (PSE), Signed Exact English (SEE), and American Sign Language (ASL) administrations Signed Administration Scripts Produced for all grades and subjects for Form C-SL American Sign Language (ASL) administration only ASL DVDs Note: All oral and signed administrations must begin with the administration directions in the TAM.
Identifying Answer Documents 48 All answer documents must have one of the following: Preprinted (precoded) student informationNew student label (May only, precoded)Override label (non-precoded) NOTE : Answer documents without preprinted information or a label will not be scored.
New Student Labels (May Only) 49 Contain preprinted information from the March Precode Update file Contain student identification information Printed10 pink-striped labels per sheet
Sample New Student Label (May Only) 50
Override Labels 51 Override labels are used for: Students with no preprinted answer documents Answer documents with incorrect information Student information must be completed (written) on the blank label. Coding student name and applicable demographic information is mandatory on the answer document. Printed 10 white labels per sheet
Sample Override Label 52
DO : - Apply to preprinted, used, or mislabeled answer documents that DRC should not score - Gray (March) & Tan (May) - 10 labels per sheet DON’T : - Put labels on unused overage answer documents - Put labels on answer documents with the IEP Invalidation bubble marked. Do Not Score Labels 53
Returned in a box designated for scorable materials Returned in a box designated for scorable materials Will this answer document be scored? 54 Yes. The preprinted answer document was returned in a box designated for scorable materials.
Returned in a box designated for scorable materials Returned in a box designated for scorable materials Will this answer document be scored? 55 Yes. The Preprinted New Student Label was correctly applied and the answer document was returned in a box designated for scorable materials.
Returned in a box designated for scorable materials Returned in a box designated for scorable materials Will this answer document be scored? 56 Yes. The Override Label was correctly applied and the answer document was returned in a box designated for scorable materials.
Returned in a box designated for scorable materials Returned in a box designated for scorable materials Will this answer document be scored? 57 No. Even though the answer document was returned in a box designated for scorable materials, there was no label applied. The answer document will not be scored.
Will this answer document be scored? 58 No. Even though an Override Label was correctly applied, the answer document was returned in a box designated for nonscorable materials. It will not be scored. Returned in a box designated for nonscorable materials Returned in a box designated for nonscorable materials
Will this answer document be scored? 59 No. The answer document had a Do Not Score label applied. It will not be scored.
Coding Preprinted Documents 60 Sample of Preprinted Data Handcoding student name is optional for preprinted answer documents, but is recommended
Code the fields not submitted via precode Coding Preprinted Documents 61 Top of Page 2 (March & May Answer Documents)
Handcoding student name is mandatory for non-precoded answer documents. Coding Non-precoded Documents 62 Write information on override label and apply to designated area. Anna Jones Jason Smith9/20/99
Code all applicable fields. Coding Non-precoded Documents 63 Top of Page 2 (March & May Answer Documents)
Code all applicable fields. Coding of Answer Documents 64 March Writing Answer Documents – Bottom of Page 2 IEP Invalidation Bubble This bubble should be darkened if: A student receives a non-standard accommodation that is not specified in the IEP and/or The IEP team determines that the test administration is not valid.
Code all applicable fields, per subject. Coding of Answer Documents 65 May Answer Documents pages 2 & 3 Note: IEP Invalidation Bubble may be marked for each subject.
Patrick Zimmer Coding of Answer Documents 66 Print Test Administrator Name: page 2 (March) pages 2 and 3 (May) Test Administrator Name: Print the first and last name of the test administrator on the line provided in the answer document for each subject.
Patrick Zimmer Coding of Answer Documents 67 Bubble Test Administrator Initials: page 2 (March) pages 2 and 3 (May) NEW! Bubble TA Initials: Bubble the first, middle, and last initial of the test administrator in the grids provided in the answer document for each subject.
Coding Form Type on Answer Documents 68 Instructions for coding form type are included in administration directions. Students code this information on the answer document. Note: Form Type must be coded correctly or student responses may not be scored with the appropriate answer key. If the Form Type field is not bubbled, the test will be scored as Form “A.”
Answer Document Return Form (Electronic) 69 Located on eDIRECT. Enter the quantity of answer documents for shipment 1 and/or shipment 2. Complete Fall Assignment information, if necessary. The answer document total is automatically calculated. ADRF is used to indicate the number of answer documents being returned.
Fall Assignment Data Grid VALUEFINAL VALUE Precode 1Electronic AD Return Form 2 Student’s Answer Document 3 Tested School’s ID PrecodeElectronic AD Return Form Student’s Answer Document 70
Science and Social Studies Assignment Lists Includes assignments for students listed on the January and March precode files. Available on eDIRECT by April 22. May be printed. Answer document range sheets also indicate testing assignments. Students marked with ‘*’ are assigned to take the science test. 71
Science and Social Studies Assignment Lists Assignment information is secure. STCs should use the information ahead of the testing window to prepare for special test administrations. All teachers may be given assignment lists after the students have left school on Tuesday, May 6. Assignment information may be shared with all students on Wednesday, May 7. 72
Science and Social Studies Assignment Lists (via eDIRECT) 73
Assigning Science or Social Studies Tests to New Students 74 Automatically assigns science or social studies tests to new students New students are those who entered school after the March precode update file Available April 22 through May 16 (last day of make-up testing) Use the interactive program called Student Registration, which is accessible through eDIRECT
Assigning Subjects for New Students 75 PowerSchool number may be entered.
Assigning Subjects for New Students 76
IEP and 504 Accommodations 77 Presentation Highlighting, cueing, reading aloud to self, repeating/ signing directions, customized forms, oral or signed administration* Scheduling Testing over multiple sessions and/or days or in the afternoon Timing Frequent or extended breaks Setting Seating, location, small group or individual administration * Note: An oral or signed administration of the ELA test in grades 3 or 4 is a non-standard accommodation.
IEP and 504 Accommodations 78 Typing responses and/or responding on separate paper Nonverbal indication Dictation Braille responses Responding in the test booklet Response Options: Standard accommodation – grades 5-8 only Non-standard accommodation – grades 3 or 4 Calculator for Mathematics
ESOL/LEP Students Bilingual dictionary (for all SCPASS tests) Reword and/or translate directions Oral administration of writing, mathematics, science and social studies Scheduling Individual or small group administration/setting Timing Accommodations: 79
School Test Coordinator Requirements STCs must be: Certified employees of the district Knowledgeable about test security Knowledgeable about testing policies and procedures STCs must attend a training session conducted by the DTC. STCs must read and understand policies and procedures outlined in the TAM. STCs must read and sign the appropriate Agreement to Maintain Test Security and Confidentiality form. 80
School Test Coordinator Responsibilities Notify students and parents of testing schedule. Hold training sessions for TAs and monitors. Distribute and collect signed test security agreement forms. 81
School Test Coordinator Responsibilities Inventory test materials. damaged missing, or if additional materials are needed. Record any missing materials. Notify the DTC if any secure materials are: 82
STC Procedures During the Test Administration Ensure that TAs sign out/in all secure test materials. Make sure TAs receive rulers, protractors, reference sheets, and other supplemental material, if applicable. Ensure TAs use paper bands for rough drafts or other pre-writing materials. Write school and district names on paper bands (March only). 83
Guidelines for Make-Up Testing Ensure TAs sign out/in the test booklet and answer documents on the school security checklist. Use the Student Make-up Rosters. March Writing Make-up Dates: March 20, 21, 24, & 25May Make-up Dates: May 9, and
STC Return Procedures for All Return Shipments 85 May 13 and May 20 March 27 STCs must understand return procedures in the TAM (pages 37–44). Ensure that accommodation codes have been accurately bubbled. Confirm that all scorable answer documents have preprinted information or a label applied.
STC Return Procedures for All Return Shipments 86 Do Not Score Labels Place on any unused preprinted answer documents or used answer documents that should not be scored Security Checklists Use and sign security checklists (paper or electronic) Seating Charts Place in Security Checklist envelope ADRF Complete electronic ADRF on eDIRECT
Typed/Separate Paper Responses (Applies only to Writing) 87 Establish proper margins for extended response pages. Type or write “Final Response” and student’s full name and answer document security number on each page. Cut out and tape the student’s response on the “Final Draft” pages in the answer document. Return answer documents with taped separate responses in the red “Response Envelope”
Responses on Separate Paper 88 The response taped on the “Final Draft” pages of the answer document will be considered the student’s final response. Scores for incorrectly returned separate paper responses will be available only at the district’s expense. Multiple-choice responses that are not transcribed into the answer document or are returned on separate paper will not be scored.
March Writing – Special Return Instructions 89 Provide the required student information on each sheet as specified on page C-22 of the TAM. Tape typed/separate responses into the student’s answer document. Instructions are on pages C-22 and C-23 of TAM. Place answer document in red “Response Envelope.” Typed/Separate Paper Responses for Students Using Form A, Loose-Leaf, and Sign Language Put the red “Response Envelopes” in a scorable box.
March Writing – Special Return Instructions 90 Form A Large-Print Place test booklet AND answer document in red “Response Envelope” Put the red “Response Envelopes” for Large-Print and all Braille materials in a scorable box. Form C Braille Place all materials in plastic bag provided for return
Return all Braille materials (including Braille extended- responses and answer documents with transcribed multiple-choice responses) in the plastic bag and place in a scorable box. March Special Return Procedures Braille Form C-BR 91 Return answer documents with scorable materials. Return all other Braille materials in the plastic bag and place with nonscorable materials. May
STC Return Procedures March Return Shipment 92 Scorable boxes contain: Answer Documents for students who have completed testing Red Response Envelope containing typed/separate paper responses and large- print test booklets with answer documents Braille test materials in plastic bag
STC Return Procedures March Return Shipment 93 Nonscorable boxes contain: All remaining secure test materials Envelopes containing rough drafts and graphic organizers Envelopes containing school security checklists (if returning in school boxes)
STC Return Procedures Envelope(s) with white copy of school security checklist and seating charts (if returning in district boxes) Home school test booklets and answer documents (if returning in district boxes) Pink copy of school security checklist Give to DTC: 94
Scorable boxes include: All scorable answer documents, including answer documents for students testing with Braille materials. Affix a pink return shipping label to each box. STC Return Procedures May Return Shipment 1 Nonscorable boxes include: Test booklets and customized materials that are no longer needed for testing. Affix a gray return shipping label to each box. 95
Scorable boxes include: All remaining scorable answer documents, including answer documents for students testing with Braille materials. Affix a pink return shipping label to each box. STC Return Procedures May Return Shipment 2 96 Nonscorable boxes include: All remaining test booklets, unused answer documents, and customized materials. Affix a gray return shipping label to each box.
Place all scorable test materials in plastic return bags provided by DRC. Seal the bags tightly and place in scorable boxes. Packaging Procedures 97
Place all nonscorable test materials in nonscorable boxes. (Plastic bags are not needed for nonscorable materials.) Packaging Procedures 98
Fill any empty space in each box with crumpled paper or bubble wrap to ensure testing materials do not shift during transit. Fill any voids to the top of the box. Packaging Procedures 99
Fold the outer flaps (with old shipping labels), exposing the A&B flaps. Packaging Procedures 100
Tape boxes securely using three pieces of packaging tape on BOTH the top and bottom. Overlap the tape, and make sure it wraps around the sides at least two inches. Packaging Procedures 101
Place appropriate colored DRC label on Flap A. Place the UPS-RS label on Flap B, if applicable. Packaging Procedures 102 SCPASS March Scorable and Nonscorable Labels SCPASS May Scorable and Nonscorable Labels
Scorable Label Nonscorable Label Sample Return Shipping Labels 103 MARCH MAY
Test Administrator Requirements A Test Administrator (TA) must meet one of the following criteria: certified employee; critical needs teacher; substitute teacher; certified teacher with an expired teaching certificate or; non-certified employee approved by the DTC. Must attend a training session. Sign the Agreement to Maintain Test Security and Confidentiality form. 104
Test Administrator’s Responsibilities Before Test Administration Read the Test Administration Manual. Make sure the classroom is ready for testing. Assist with the coding of answer documents, if applicable. 105
Test Administrator’s Responsibilities During Test Administration Make sure dictionaries and thesauruses are available for Day 1 writing. Read the “SAY” parts of the Administration Directions to students. TAs must not deviate from the directions for conducting the test. Check that students are following directions. Do not talk on the telephone or work on the computer (or engage in any other distracting activity) during testing. 106
Make sure all student typed/separate paper responses are properly labeled and taped into answer documents. Place Braille materials into the plastic bag. Complete demographic information as needed. Print your first and last name on the “Test Administrator Name” line and bubble your initials in the appropriate fields. Sign in secure materials on the school security checklists. Record absent students on the Make-up Roster. Test Administrator’s Responsibilities After Test Administration - March 107
Test Administrator’s Responsibilities After Test Administration - May Place Braille materials, except answer document, into the plastic bag. Complete demographic information as needed. Print your first and last name on the “Test Administrator Name” line and bubble your initials in the appropriate fields. Sign in secure materials on the School Security Checklist. Record absent students on the Make-up Roster. 108
Monitor Requirements Use of monitors is recommended. Monitors must be trained. Sign the Agreement to Maintain Test Security and Confidentiality form. Monitors cannot be in rooms where their close relatives are being tested. Monitors must not be left in charge of a test administration session. 109
Monitor Responsibilities Distribute and collect test materials. follow directions; mark their responses in the appropriate section of the answer document; use only the allowable supplemental materials specified in the TAM; and do not give or receive help from students. Ensure that students receive the correct answer documents. During testing, ensure that students: 110
Monitor Responsibilities Help maintain test security. Refer all student questions to the TA. Check restrooms. Retrieve additional test materials from the STC if needed during testing. Serve as a messenger between the TA and the STC. 111
All electronic reports are posted to eDIRECT. Rosters Individual Student Reports Data Files District data files posted to eDIRECT by June 16. Student rosters, fall assignment school rosters, and parent letters posted to eDIRECT June 16. ISRs posted to eDIRECT June 16. ISRs and student labels (paper) delivered by July 15. Reporting 112 Parent Letters