Presentation is loading. Please wait.

Presentation is loading. Please wait.

SOEST SUPPLEMENT End of Month Deadline for Cardholder to approve PCDO Cardholder to hold original receipts for 1 year (UH retention policy) Scanned documents.

Similar presentations


Presentation on theme: "SOEST SUPPLEMENT End of Month Deadline for Cardholder to approve PCDO Cardholder to hold original receipts for 1 year (UH retention policy) Scanned documents."— Presentation transcript:

1 SOEST SUPPLEMENT End of Month Deadline for Cardholder to approve PCDO Cardholder to hold original receipts for 1 year (UH retention policy) Scanned documents considered official documents Ok to dispose of originals after 1 year Presentation will be available on Fiscal Services Webpage New P-Card Help email set up pcardhelp@soest.hawaii.edu P-card related question, missing receipts, etc.

2 Tips for Scanning/Attaching Receipts to PCDO Document Scan Supporting Documents for Each Transaction Separately Allows for easier referencing Track missing receipts Attach Receipts/Invoice in Same Order as Transactions on PCDO Document Check for Double Sided Invoices Scanner Settings Double sided vs Single sided Quality settings – Scan documents must be legible Recommended Formatting Note Text – Transaction #XX Vendor Name Naming scanned File – PCDO#XXXXXXX_Transaction#XX Ex: 1234567_1 Receipts missing during approval process of PCDO document Forward to pcardhelp@soest.hawaii.edu to attach to PCDO documentpcardhelp@soest.hawaii.edu

3


Download ppt "SOEST SUPPLEMENT End of Month Deadline for Cardholder to approve PCDO Cardholder to hold original receipts for 1 year (UH retention policy) Scanned documents."

Similar presentations


Ads by Google