Presentation on theme: "Interviews and selection centres"— Presentation transcript:
1Interviews and selection centres Laura Newman and Sara BoyleIntroduce yourself – name, job role, organisation etc.
2Agenda The recruitment process Preparation Activity One The BT CompetenciesActivity TwoInterviews and Assessment CentresActivity ThreeHints and tipsQuestions and Answers
3The recruitment process Your career starts hereCV andApplication FormSelf-Selection ToolStandard online application system.Interview and TestingA mix of online psychometric tests and telephone interviews.AssessmentCentreA mix of capabilityinterviews, role play scenarios and paper based tests.This is the general assessment process for most organisations, however, this can differ depending on the employer – this example is based on BT.
4Know the organisation Know yourself Preparation Know the company understand the company’s businessthink about what they are looking for in youvalues, capabilities, and skillswhat are you assessed against?be familiar with the role/graduate schemeKnow yourselfbe familiar with your application formunderstand your strengths and weaknesses
5Activity One - Knowing the company In pairs:List 5 products or services that your potential employer provide.Now describe them – does your partner understand your description?
6What do BT provide? Technology consumables Phone book21CNVOIPBusiness process consultancyInformation managementNetworked IT service providerGovernment policy advisorSoftware development and deploymentFuture technology developmentCore and emergency communication networkBroadcast / On Demand TVMedia and Broadcast SolutionsSub-sea cablesManage historic and cultural land marksBT Community ConnectionsBT Education ProgrammeBT Satellite ServicesBT Yahoo internetConnected Earth MuseumsCRM & Contact CentresSecurity and Compliance consultancyIdentity ManagementOperational Risk ManagementApplications Management and HostingCarbon Impact assessment – Sustainable practices.Network DesignWholesale accessThis slide is rather text heavy but it serves to emphasise the vast range of services that BT provides – would you have know these?! The message is it’s important to really understand what the organisation does.
7What employers are looking for throughout the process BT CompetenciesThis slide is the most important of the presentation.competencies that BT uses to asses all applicants.Remember these competencies at all stages of the application process when answering a question, whether its on an application form or during an interview.These competencies remain a key part of employee assessment and development once you are in the business. They are an integral part of the companies identity and employees are expected to show them at all times.Once you get the job you’re assessed against them in the business
8Activity Two – can you relate? In pairs:Think of an example of something you’veachieved and relate it to the BT values.Trustworthy- do what you say they willHelpful - work as part of a team and contribute to the success of othersInspiring - create a compelling vision and help customers to realise new possibilitiesStraightforward - exercise common sense and judgement in pursuit of clear objectivesHeart - passionate and confident about implementing our strategy, mobilising and energising people, acting as role models.Get them to give examples and give some examples of what we’ve done.
9Preparing for the day: Assessment centre activities InterviewsGroup exerciseRole playPsychometric testsCase StudyIn-tray exercisesMulti-candidate event – for those that have passed the early stages of theselection processNormally 1 day – can be ½ day or up to 2 daysMultiple exercises aimed at testing various competencies/leadershipcapabilities/valuesIn many cases assessment centres are not seen as ‘competitive’ – you will bemeasured against a standard as opposed to against the other candidatesTypical exercises include business case study, group exercise, psychometric tests,presentation, face to face interview, role play. In-tray exerciseRemember the organisations valuesTake each activity as it comesFirst impressions count!
10Business case study What? Why? Hints & Tips? The case study will often consist of information about a company, how well it is doing, its competition, what it’s challenges are, its values, it’s finances etc.You will then be asked to answer a series of questions using the content provided.Why?To assess your:Analytical skills and written communicationAbility to process lots of information and identify the key detailAbility to be innovativeAbility to cope with time and pressureHints & Tips?Keep an eye on the timeHighlight the important informationMake sure you answer the question askedBe clear and conciseAnswer as much as possible, even if it involves bullet pointingMake sure your handwriting is legible!
11Group exercise What? Why? Hints & Tips? Placed in a group with other candidatesAsked to solve a problem / organise an event / recommend a solutionOften required to meet certain objectivesLikely to be advised not to select a leader/chairpersonWhy?To assess your:Ability to communicate with othersAbility to solve a problems in a teamAbility to influence othersAbility to recognise good ideas and argumentsInterpersonal skillsHints & Tips?Recognise the contribution of others and invite people into the discussionIf you volunteer to time keep/scribe don’t forget to continue to contribute to the conversationKeep focused on the objectives of the task
12Presentation What? 5 / 10 minute presentation to two or more managers 20 – 30 minutes preparation timeCould be on a topic that you have chosen or a business scenarioQ&A by the panelWhy?To judge whether you are a professional individualAbility to research a topicAbility to convey a topic to an audience with little prior knowledgeHints & Tips?Be aware of your body languagePrepare thoroughlyBe prepared for questionsEnsure you talk at a steady paceIf you use slides don’t cram them full of text!
13Role playWhat?Often involves discussing an issue/challenge with somebody acting as a peer or managerWhy?To assess your:Ability to work with othersAbility to deal with resistance/conflictInterpersonal skillsAbility to think and react quicklyHints & Tips?Concentrate on the key messages you want to get acrossSupport your suggestions with evidence from the briefListen carefully to the other person’s responsesRemain calm – pause to collect your thoughts if you need to
14Assessment Centre – Top Tips! TravelEffortExercisesTimePrepareProfessionalBe yourselfFeedbackPlan your travel arrangements carefully – allow time for delays2. Put as much effort into the last exercise as the first3. If you feel like you underperformed in an exercise – try to forget it and start the next refreshed4. Keep an eye on the time – make sure you arrive promptly for each exercise5. Preparation – have some questions ready6. Remain professional at all times7. Be yourself8. Read carefully and listen to the questions being asked9. Prepare and be clear about your own strengths and weaknesses and what you can bring to the organisation10. Most employers will offer feedback – if not, ask!
15Face to Face Interview Format Most located at employers offices PreparationAppearanceFirst ImpressionsFormatMost located at employers officesInterviewer(s) will introduce themselves and talk to you about what will happen in the interviewMost interviews will last for minutesOften competency based questions but occasionally also look at career motivation/work experienceChance for you to ask questionsPreparationRead through your application form prior to the interview.Re-read the job advert or graduate website – look for the type of person the organisation is looking for – it will help you to demonstrate that you have those qualitiesResearch the company – Companies will have expected you to do your homework. Find out about a company’s vision, products, culture and the kind of people who work there. Then use that information, with the job description, to provide examples of why you’re a suitable candidate.Practice answering questions with a friend or the careers service may be able to help – ask them to give you feedback on you non-verbal communication such as hand gestures as well as how well you answered the questions.It’s a good idea to have a list of questions ready for the interviewer. In general it is not advisable to ask about the financial package – remember if you are offered the job, this conversation will then happen naturally after the interview.AppearanceFirst Impressions and Body LanguageThe Handshake: Your handshake should be firmYour Posture: Stand and sit erect. We're not talking ramrod posture, but show some energy and enthusiasm. A slouching posture looks tired and uncaring.Eye Contact: Look the interviewer in the eye. You don't want to stare at her like you're trying to look into her soul, but be sure to make sure your eyes meet frequently. Avoid constantly looking around the room while you are talking, because that can convey nervousness or a lack of confidence with what is being discussed.Your Hands: Gesturing or talking with your hands is very natural, but keep it in moderation. Getting carried away with hand gestures can be distractingDon't Fidget: There is nothing worse than people playing with their hair, clicking pen tops, tapping feet or unconsciously touching parts of the body.
16The Interview Why have you applied to us? Demonstrate that you are serious about the organisationCapability questionsHow have you dealt with a difficult situationWhen have you had to take on additional responsibilityWhen have you had to achieve a difficult task or goalWhen have you had to challenge unacceptable behaviourWhat do you think you can bring to the role/organisation?The “why have you applied to us” question is often asked by employers – its an opportunity for them to understand why you chose their organisation and that it was not just another application.Do your research – the best answers are from individuals who have really looked into what the company does and can relate that back to their own ambitions and aspirations.Don’t read straight from the website – it is very obvious when this is being done – para phrase it the way you want toIt is useful to sit down prior to the interview and think about the sorts of situations you have been in where you have had to deal with customers and work in teams.Use examples from all of your experiences both academic and outside of university
17STAR Situation Task Action Result TASK SITUATION Set the scene. Briefly! Don’t waste word countTASKWhat was the task? When was it? How did it come about?STARSituationTaskActionResultThe competency questions in an interview are one of the most important elements – the questions that are asked will be related to a specific skill that the organisation considers important for applicants to have.It is a situational question –You will be asked to describe a time and event when you have had to deal with a situation.The question is often broken down into smaller questions to help you to structure your answer.Answer all of these questions – they are there for a reason.Don’t provide 1 or 2 word answers (I have seen this in the past) as this doesn’t give us the evidence that we need to say “this person demonstrates the skills that we are looking for”When discussing this we are really looking for examples of actions that demonstrate the positive behaviours and these have to be specific.RESULTDid you achieve your objectives? What was your learning?ACTIONWhat did you do? Most importantly, why?
18Activity Three – Interviews, are you prepared? In pairs:15 minutes eachAnswer the questions on the next slideInterviewee - Remember we are looking for specificsInterviewee – Remember to answer the questionInterviewer – think about what feedback you can give afterwards – how clear were the answers, how articulate was your partner
19Activity Three – Sample Competency based interviews Q2: BT puts customers at the heart of everything it does. A customer is anyone we do work for. Think of a time when you were involved with one or more ‘customers’. In particular, think back to a time when you had a difficult situation with a customer.Q1: Inspiring is about thinking creatively to change things for the better. Think about a time when you challenged existing thinking. What was your role? What was the setting?1. Describe the situation. (Your role, Who were the customers? What was the setting?)2. What did you want to achieve?3. What actions did you take to address the situation and why?4. What was the outcome?5. What would you do differently if you were in the same situation again?1. Briefly describe the situation.2. How did you identify the opportunity to do things differently?3. What was your approach?4. What factors did you take into account?5. What problems did you encounter?6. What was the outcome?7. What was the most important thing you learned?
20Feedback5 MinutesNow just spend a few minutes giving each other some feedbackGroup FeedbackAre there any concerns?How did you find the exercise?What was useful about it?
21Interview Hints and Tips Be pleasantTimeAnswersListenBe clearTone and rhythm of your voiceDon’t over preparePausesSmile!Don’t rush your answers – if you need a moment to consider your answer, take one.If you just give one or two word answers it makes it very hard to put you through to the next part of the recruitment process because we can’t see that you’ve demonstrated what we are looking for.Some people don’t focus on the question – they are so concerned with telling you about their leadership skills that the interviewer again can’t put you through because you have not demonstrated what the question was looking forPara-phrase your research the way you want to – don’t read it straight from a website or company brochureTelephone contact means that there is no visual interaction unlike a face-to-face interview so the tone and rhythm of your voice are very important – if you speak in a monotone voice this will be more apparent of the telephone! Remember that you need to use your voice to get across your enthusiasm for the organisation.I mentioned earlier that it’s a good idea to prepare beforehand – one of the advantages of the telephone interview is that you can have notes and information with you to act as prompts for possible answers – but it is possible to over prepare so be cautious – too much information in front of you could make you flustered if you can’t find the piece of paper you are looking for.Don’t be put off if the interviewer pauses – they will probably be taking notesSmile – as silly as this might sound, smiling when you talk really helps – you will come across as more friendly and confident!
22Any questions?For more information on the BT Graduate Scheme please visit