Presentation on theme: "Ideal presentation for an"— Presentation transcript:
1 Ideal presentation for an Annual General Meeting (AGM)
2 Meaning of Annual General Meeting A mandatory, public yearly gathering of a publicly traded company's executives, directors and interested shareholders. At the annual general meeting, the CEO and director typically speak, and the company presents its annual report, which contains information for shareholders about its performance and strategy.
3 VocabularyProxy : The authority to represent someone else, especially in voting. Elapse : (Of time) pass or go by. Legible : (Of handwriting or print) clear enough to read. Casting vote : An extra vote given by a chairperson to decide an issue when the votes on each side are equal. Motions : A formal proposal put to a legislature or committee. Spur of the moment : On impulse; without planning in advance. Stance : A person's posture.
4 An Ideal Presentation for Annual General Meeting (AGM) Planning content for talksPART 1:List possible audience questionsPlan your aim(s) upfrontChoose the “NEWS” about topicInclude significanceKeep background relevant
5 PART 2:Explain methods when appropriate1. Related to the “news” (main point)2. Necessary to understand talkExplain (don’t just show) dataPlan a conclusionPreview future workRemember what it was like not to knowTalk to prospective audience members or imagine them - list their questionsOrganize information in chunks, going from what they know to what they don’tInclude topic’s significanceTie new info to previous studies or relevant events - motivate !!Organize from listeners’ point of viewPrinciple is “GIVEN to NEW”
6 Getting startedCreate a slide show with storyboards, not a scriptUse the slide show...1. To select important topics and issues2. To organize content3. To create a hierarchyTo select a design, ask yourself:1. What professional image do I want to project?2. In what type of room will I give my talk?1. Well-lit room: use light background / dark text and visuals2. Dimly-lit room: use dark background / light text and visuals
7 Set up “Slide Master”Design the “look” of your slide showChoose appropriate templateSelect pre-designed, color coordinated presentation templatesChoose “slide layouts” for slidesSelect from 12 “master slide styles” under “FORMAT” menu to build your showProject a clear font
8 Displaying Text Use bullets Use short phrases Use grammatical parallelismUse only essential infoGuide the eyes of audience with hierarchy, colourUse big, legible fonts and framing blank spaceBullets help audience skim the slideBullets help audience see relationships between information points
9 Displaying Visuals Select visuals purposefully 1. What visuals illustrate a point?2. Make a claim?3. Help to prove an argument?Design easy-to-read visualsAre the visuals easy to read by all members of your audience?Draw attention to aspects of visualsHow will you draw attention to certain features of the visual?Insert needed visualsUse colorResize appropriatelyDraw attention
10 AnimatingCustom animation allows you to animate text, visuals, or line workCustom animation should be used purposefully (and sparingly!)1. Animating should help audience comprehend your message2. Don’t animate solely for aesthetic purposes
11 Delivery Adapt to Physical, Cultural Environment Stance 1. Body language2. Handling notesGesturesEye contactVoice quality1. Volume2. Inflection3. Pace
12 Handling questions Listen Repeat or rephrase Watch body language Don’t bluff