2Designing in ICT involves making decisions about: • the appearance of an information product • how to produce an information product.
3Design in ICT Information products Design elements Conventions checklist
4Information productsFourteen different information products are provided. Each one is explored in terms of: • key design features • design tools • advice for producing the product • a planning checklist.
5Information products Websites Letters and envelopes Charts and graphs Business graphsRésumésReportsQuestionnairessSlideshowsNewslettersBrochuresInvitationsPostersTables
7Design in ICT - Websites Sample formatWebsite for Boost Juice
8Design features Splash page gives user feedback on load time Design in ICT - WebsitesDesign featuresSplash page gives user feedback on load timeDomain name (www.boostjuice.com) is concise and easy to rememberClear and concise navigation elements and consistent placement of navigation barA heading hierarchy is used and text is left- aligned
9Design in ICT - Websites Design featuresBack button (not the best navigation location as it is difficult to see)Images complement the website’s contentConsistent fonts
10Design features White background Design in ICT - WebsitesDesign featuresWhite backgroundColour combination is effective and visually pleasingAll relevant contact details includedWebsite design is appropriate for the intended audienceSound can be switched on or off to suit user
11Design in ICT - Websites Design toolsThis is a sketch showing all pages in a website and how they are linked. Colour coding assists in identifying relationships. You can label each frame, indicating its purpose.
12Task advice Saving images for use in a website Design in ICT - WebsitesTask adviceSaving images for use in a website• Image files used in websites need to be as small as possible, as large files can take a long time to download. • Images should be no more than 72 dpi (dots per inch). • There are two main file types for images used in websites: - JPEG (pronounced ‘jay-peg’) is used for photos - GIF (pronounced ‘Giff’ or ‘Jiff’) is used for most other types of images including animated images. • Both JPEG and GIF files compress efficiently. Compression causes data loss in a JPEG but not in a GIF. The user can choose the amount of compression when saving in JPEG format.
13Design in ICT - Websites Task advice examplesExamples of images saved with different compressionsJPEG with high compression (10% quality, small file size 8 KB)Gif with high compression (8 colours, small file size 8 KB)JPEG with low compression (70% quality, larger file size 16 KB)Gif with medium compression (64 colours, larger file size 16 KB)
14Checklist Think about these points when designing a website Design in ICT - WebsitesChecklistThink about these points when designing a website• Use a heading hierarchy. • Use a larger font size for headings. • Left-align text to aid readability. • Use only one or two fonts for the text. • Text size range 9-12 points, with 12 points for paragraph text. • Use sans-serif fonts to enhance readability. • Limit sentence length to words. • Limit line length to 60 characters (approximately words). • Limit paragraph size to 4-8 lines. • Avoid underlining (except for hyperlinks). • Use bold, ALL CAPITALS and italics sparingly. • Avoid red and green together for colour-blind people. • Sound should complement the content. • Limit the size of all graphics files on a page to 100 KB.
15Serif font Sans-serif font Notes Design in ICT - WebsitesNotesThere are two categories of fonts: • serif (e.g. Times New Roman) • san serif (e.g. Arial and Helvetica).Serif fontSans-serif font
17Design in ICT - LettersSample formatThere are two types of formal letters: • personal business letters, which individuals send to organisations • business letters, which organisations prepare on letterhead paper.This is a sample format of a personal business letter
18Design in ICT - LettersDesign featuresR4-R6 and R2, etc. indicate the number of returns (or Enters) to insert. For example, insert two returns after a paragraph (R2).R4-6R2R2R2R2R2R2R4-6R2
19Design features Date in full Two spaces and no punctuation in address Design in ICT - LettersDesign featuresDate in fullPersonal letterhead in a sans-serif font with minimal punctuation. This aids readabilityTwo spaces and no punctuation in addressFormal closingCorrect title usedOne space after a full stopEnclosure indicated
20Sample format Two spaces and no punctuation in bottom line Design in ICT - LettersSample formatTwo spaces and no punctuation in bottom lineBottom line all in capitalsPostcode squares not used for machine printed envelopes or labels. Use only for hand-written postcodes
21Design tools Structure outline Design in ICT - LettersDesign toolsStructure outline• Using a computer or pen and paper, list the parts of a letter you plan to produce on and A4 page. • Position these on the page as they will appear in the finished letter. • Indicate the number or returns (R) or Enters after each part.
22Task advice Creating a letter template Design in ICT - LettersTask adviceCreating a letter template• A template sets out a standard structure for an information product, such as a letter, but allows for variable information to be added in fields. • Prompts are given regarding the variable information to be inserted in these fields, for example, ‘(insert name)’. • Templates ensure consistency in layout and save time when creating new products.
23Checklist Think about these points when designing a letter Design in ICT - LettersChecklistThink about these points when designing a letter• Begin all text lines at the left margin. • Include your contact details at the top of the page • Use a serif font set at points for the body of the letter. Serif fonts, such as Times New Roman, are easier to read in continuous lines of text. • Key the date in full in date/month/year format. • Do not include punctuation in the date or address. • Number any consecutive pages, but not the first page.
25Sample format Design in ICT - Charts and graphs Sample format of a line graph
26Design features Title describes what the chart shows Design in ICT - Charts and graphsDesign featuresTitle describes what the chart showsA scale is provided on the vertical (y) axisColours are used to differentiate the linesA legend is included if more than one set of data has been plotted
27Design features The horizontal (x) axis is labelled Design in ICT - Charts and graphsDesign featuresThe horizontal (x) axis is labelledSource statement is includedTime is always shown on the x axis and quantity on the y axis
28Sample format Design in ICT - Charts and graphs Sample format of a pie chart
29Design in ICT - Charts and graphs Design featuresAbsolute values as well as percentages can be shown on the segmentsThe number of segments is six, the maximum recommendedDifferent colours are used to differentiate the segments
30Design features The title describes what the chart shows Design in ICT - Charts and graphsDesign featuresThe title describes what the chart showsLong category labels are placed in a legend. Short category labels can be placed beside the segmentsThe ‘Other’ category is placed last
31Design in ICT - Charts and graphs Design featuresThe segments are arranged from largest to smallest, starting at the 12 o’clock position
32Sample format Design in ICT - Charts and graphs Sample format of a column chart
33Design features Title describes what the chart shows Design in ICT - Charts and graphsDesign featuresTitle describes what the chart showsA scale is provided on the vertical (y) axisColours are used to differentiate two sets of dataEach column starts at zero
34Design features A legend is included Design in ICT - Charts and graphsDesign featuresA legend is includedA sans-serif font is used to assist readabilityThe horizontal (x) axis is labelledSource statement is included
35Design in ICT - Charts and graphs Design toolsData input table • To create a graph or chart, first identify the data you need and arrange it in a table in the order in which it should appear. • Based on the text shown a table has been created by entering the participation rates in the sports listed for each category (boys and girls), from most popular to least popular. • The column chart that can be created from this data will display the participation rates for each category in order of popularity.‘For boys, the most popular sports are outdoor soccer (22% or 301,100), swimming (16% or 213,600), Australian Rules football (14% or 184,200), tennis (9% or 128,300), outdoor cricket (9% or 124,200), and basketball (9% or 116,100). For girls, the most popular sports are netball (18% or 233,000), swimming (17% or 225,500), tennis (8% or 100,100), and basketball (7% or 88,900).’Source: ABS, Children’s Participation in Cultural and Leisure Activities, Australia, April 2003
36Task advice Using a spreadsheet Design in ICT - Charts and graphsTask adviceUsing a spreadsheet• A spreadsheet can be used to create different types of graphs and charts. • A spreadsheet is made up of cells, rows and columns. • Enter the data in separate cells, as illustrated. • Select the data (in the example, cells A3 to D5). • Click on the ‘Insert Chart’ option. • Select the chart type. • View the sample. • Complete the steps by adding a title, labelling the axes, and adding other features if required.Note: This dialog box may display differently depending on the software version used.
37Checklist Think about these points when designing a chart or a graph Design in ICT - Charts and graphsChecklistThink about these points when designing a chart or a graph• Choose a graph or chart type that suits the data to be presented. • Use column and bar charts to compare the value of an item or items over time or in categories. • Use line graphs to show trends and changes in values over time. • Use pie charts to compare the values of parts of a whole. • Include a clear, concise title at the top. • Differentiate the segments or lines with colour or patterns.
38Checklist Think about these points when designing a chart or a graph Design in ICT - Charts and graphsChecklistThink about these points when designing a chart or a graph• If the number of categories exceeds the maximum (6), combine the smallest categories in an ‘Other’ column, bar or segment. • In line graphs and column or bar charts include a legend if more than one set of data is plotted. • Use a sans-serif font to aid readability. • Show units of measurement that apply to values, such as millimetres or prices. • Include a statement about the source of the data.
41Design features Standard size for a business card is 95 mm x 55 mm Design in ICT - Business cardsDesign featuresStandard size for a business card is 95 mm x 55 mmServices offered are listedHarmonious colour combinations are usedLandscape orientation used to complement imagery
42Design in ICT - Business cards Design featuresMost important information is placed most prominently (the name of the company or business)Contact name is prominentAll relevant contact details are includedBlack text enhances legibility
43Design in ICT - Business cards Design tools• Establish a visual hierarchy for your business card by listing the data, analysing it and then ranking the elements in order of importance. • Begin with the most important information first. This will lead the reader through the information from one element to the next.
44Task advice The colour wheel and colour harmony Design in ICT - Business cardsTask adviceThe colour wheel and colour harmonyChoose harmonious colour combinations: • for a reserved, professional or soothing effect, select colours that are adjacent on the colour wheel, such as lime and green. • for a dynamic effect, select colours that are directly opposite each other, such as orange and blue. Choose cool or warm colours to convey a message that reflects the type of business, for example: • cool colours, such as green and blue, convey a clean, reserved image and are more likely to be used by service businesses such as a beauty salon or a medical centre. • warm colours, such as yellow and red, convey an urgent, comforting or active image, and are more likely to be used by a restaurant or rock concert promoters.
45Checklist Think about these points when designing a business card Design in ICT - Business cardsChecklistThink about these points when designing a business card• Use sans-serif fonts such as Arial, Comic Sans MS, Helvetica, Futura or Univers. • Use a larger font for the business name and use bold to highlight important text such as the contact person’s name. • A tag line can be used to describe the product or services offered. • Use minimal punctuation. • Limit the number of fonts to one or two. • Use empty space to increase the legibility and impact of your design.
48Design in ICT - RésumésDesign featuresThis résumé is formatted on one page. They can be longer in lengthThe bold headings divide the text into short segments
49Design in ICT - RésumésDesign featuresIndented text helps to distinguish the sections, making them easier to locateThe size and placement of the name and contact details helps to draw the reader onto the pageThe entries are in chronological order, starting with the most current date
50Design in ICT - RésumésDesign featuresWhite (empty) space gives the eyes space to rest on the page
51Design tools Thumbnail sketches Design in ICT - RésumésDesign toolsThumbnail sketches• A thumbnail sketch is a small, rough layout drawing. • Draw three or four thumbnail sketches of your design ideas. • Select the preferred sketch, based on appearance and clarity of message and follow this plan when using the computer.
52Design in ICT - RésumésTask adviceFooters• Insert a footer in your résumé by selecting the ‘Header and Footer’ option from the View menu. • Click on the footer you want by selecting from Auto Text. • Make any changes to the footer you have selected.Note: This dialog box may display differently depending on the software version used.
53Checklist Think about these points when designing a résumé Design in ICT - RésumésChecklistThink about these points when designing a résumé• Set the name in a larger point size than the text to give the reader a clear and compelling starting point. • Format the résumé on one page, if possible. • Set the main text in either a serif or sans-serif font. • Place employment details in chronological order, beginning with the most current date. • Use a short line length for the main text.
55Sample format Design in ICT - Reports Extracts from a multiple page report
56Design features A heading hierarchy is used Design in ICT - ReportsDesign featuresA heading hierarchy is usedThe headings are in a sans-serif font that aids readability
57Design features A header and a footer are included Design in ICT - ReportsDesign featuresA header and a footer are includedThe vertical line frames the text and leads the reader down the pageThe images are informative and enhance the reportThe short text line length is easy to readThe captions are in a small sans-serif font
58Design in ICT - ReportsDesign featuresWhite (empty) space gives the eye space to rest on the pageA bibliography is included
59Design tools Data structure table Design in ICT - ReportsDesign toolsData structure table• In a table, list the styles that you will use in your next report. • The styles in the table to the right are those used in the sample report.
60Task advice Style sheet Design in ICT - ReportsTask adviceStyle sheet• A style sheet is a group of styles that have different font and paragraph attributes. • A style sheet saves you time: Instead of repeatedly formatting the same heading type, you simply click on the required style. • If you want to revise a style, you only have to do it once. • You can produce a document with a style sheet and reuse it. • A style sheet helps to give your report a consistent look. • Select ‘Format, Styles and Formatting’ to create a stylesheet.The paragraph styles used in the sample report. The main font and paragraph attributes for Heading I are: Arial Black font, 12 points, flush left.
61Checklist Think about these points when designing a report Design in ICT - ReportsChecklistThink about these points when designing a report• Include a cover page, introduction, conclusion and bibliography. • Use a maximum text line length of cm. • In multi-page reports, consistently follow the chosen page design. • Use a sans-serif font for the headings and a serif font for the paragraph text. • Limit the number of fonts to two or three. • In multi-page reports, include page numbers on all pages except the cover. • List references in a bibliography in alphabetical order.
64Design features The heading defines the purpose Design in ICT - QuestionnairesDesign featuresThe heading defines the purposeThe instruction area is shaded to distinguish it from the question and response areaThe questions are in plain text and the instructions are in italicsThe tick boxes are close to the corresponding answer optionsSufficient space is provided for answering open questions
65Design tools Visual hierarchy Design in ICT - QuestionnairesDesign toolsVisual hierarchyTo help you create an effective design, establish a visual hierarchy for your questionnaire.Write the questionnaire, and then rank the sections in order of importance.Rank the most important information first.
66Task advice Adding lines and tick boxes Design in ICT - QuestionnairesTask adviceAdding lines and tick boxes• When you have a rough sketch of how you want your questionnaire to look, you can add lines and tick boxes to develop it.. • You can create uniform lines by inserting a table, adjusting the line spacing (for example to 1.5), and deleting the top horizontal line and the vertical lines. • Select ‘Format, Borders and Shading’ to create these lines. • You can create tick boxes by using a picture font containing a tick box or by drawing a rectangle using a drawing tool.Note: This dialog box may display differently depending on the software version used.
67Checklist Think about these points when designing a questionnaire Design in ICT - QuestionnairesChecklistThink about these points when designing a questionnaire• Design a clear information hierarchy based on three sections: - instructions - questions - answers. • Use sans-serif fonts as they are clear and legible, particularly at small sizes. • Number each question. • Place tick boxes close to the answer options for yes/no, limited-choice and multiple-choice questions. • Numbers, words or tick boxes used for scaled questions should be evenly spaced. • Provide sufficient space to answer open questions. • Include a thank-you line. • Provide clear instructions on what to do with the questionnaire. • A name and address section may be included.
69Design in ICT - sSample formatSample format of a formal
70Design features A meaningful description of the subject Design in ICT - sDesign featuresA meaningful description of the subjectA formal greetingUse of paragraph textA formal closingSignature including confidentiality statement and disclaimer
71Sample format Design in ICT - Emails Sample format of an informal
72Design in ICT - sDesign featuresIf the is formatted in HTML, choose a sans-serif font and a font size that will be large enough to readInformal subjectInformal greetingInformal presentationInformal closing
73Design tools Layout sketch Design in ICT - sDesign toolsLayout sketchSketch an outline of your next formal to help you: • provide a meaningful subject description • structure the correctly • include all important components.
74Task advice Signatures Design in ICT - sTask adviceSignaturesSignatures are pre-saved text segments, such as contact details and a confidentiality statement, that you can automatically insert into an .You can create different signatures for different types of . Select the Signatures option or ‘Tools, Options, Mail Format, Signature’ and follow the dialogue box prompts to create a signature.
75Checklist Think about these points when designing an email Design in ICT - sChecklistThink about these points when designing an• Choose the format for the message: HTML or plain text. • If HTML is used, you can apply a variety of formatting, such as numbering, bullets, bold, italics, a horizontal line or a background colour. • Include a meaningful description in the subject line to help the recipient determine the nature of the . • Choose a greeting that suits the . • Use paragraphs in the body of a formal if the message is more than a few lines. • Send long pieces of text as attachments. • Refer to any attachments in the . • Finish with a closing that suits the . • If appropriate, include a signature.
78Design in ICT - Slideshows Design featuresEach slide has a title, with ideas presented in point form
79Design features Main heading is set at 40-48 points Design in ICT - SlideshowsDesign featuresMain heading is set at pointsBody text is set at pointsOnly one or two fonts are usedA dark background has been used to aid readability when presented with a data projectorFonts and colours have been used consistently
80Design features Slides have no more than four to six main points Design in ICT - SlideshowsDesign featuresSlides have no more than four to six main pointsA hierarchy for bullets has been usedThe design reflects the purpose of the slide show: to inform, persuade, educate and/or entertain
81Design tools Storyboard Design in ICT - SlideshowsDesign toolsStoryboard• Prepare an attention-getting opening title for slide 1. • Prepare an introduction or overview for slide 2. • List the key ideas for the following three slides. Each slide should cover a different topic. • Include details of photos, diagrams, clip art, tables, diagrams, graphs, sound or animation that you want to use on particular slides. • Prepare a closing slide that summarises your message.
82Design in ICT - Slideshows Task adviceAnimationIn a slide, you can animate text or an image and add sound to it. To create and animated slide: • choose the animation option • select the object you want to animate • select the entry and/or exit effect (such as Crawl-In, Spiral or Dissolve) and sound effect (such as Applause, Drum Roll or Whoosh) • set the order of the animation • select from the options for starting the animation, such as ‘On mouse click’ • Use the preview option to preview the animationNote: This dialog box may display differently depending on the software version used.
83Design in ICT - Slideshows Task adviceHandouts• Select ‘Handouts’ from the ‘Print what’ option. • Select ‘Pure black and white’ from the print option. This removes the background effect and improves the readability of the slides. • From the Handouts option, select 3-6 slides per page. Lines for note-taking during the presentation are only available on the three slides per page option.
84Task advice Speaker’s notes Design in ICT - SlideshowsTask adviceSpeaker’s notes• Used by the speaker to write notes or prompts to help when giving a talk. • Usually written in point form. • Provide a brief elaboration of the accompanying slide. • Useful when rehearsing talk.
85Checklist Think about these points when designing a slideshow Design in ICT - SlideshowsChecklistThink about these points when designing a slideshow• Begin the slide show with an attention-getting opening title set at points. • Include no more than four to six points per slide and a maximum of six to 10 words per point. • Use bullet points. • Use only one or two fonts. • Use sans-serif fonts as these are easier to read on-screen than serif fonts. • Limit the use of ALL-CAPITALS and italics. • Use relevant photos and clip art to enhance your presentation. • Restrict the number of colours. • Limit the number of different effects, such as animation and sound. • Use a white background for presentations from a computer. • Conclude the slide show with a summary slide and, if relevant, a list of references.
87Sample format Design in ICT - Newsletters The purpose of this newsletter is to provide information to the organisation’s members
88Design features The title is prominent Design in ICT - NewslettersDesign featuresMeaningful graphics enhance the visual appeal of the newsletterThe title is prominentThe logo identifies the organisation and gives a professional lookA full or abbreviated contents list is providedThere is an appropriate balance of empty space, graphics, text, contrast and shading
89Design in ICT - Newsletters Design featuresA heading hierarchy is used. Headings are larger than the body text size and are set in a sans-serif fontConsistent margin and gutter widths, fonts, font sizes, bullets and line spacing are usedIssue number and date of publication are included
90Design in ICT - Newsletters Design toolsGrids• A grid is a useful too for designing a newsletter. It provides a structure for placing the text and graphical elements. • A grid assists in keeping the text and graphical elements aligned. It also allows you to maintain page-to-page consistency in a multi-page design. • Grids are used to determine the number and width of columns to be used. People find shorter line lengths easier to read than longer ones. • Use a three or five-column grid to design a newsletter.A five-column grid used to design the front cover of a newsletterA five-column grid used to create a two-column format for the inside pages
91Design in ICT - Newsletters Task adviceTemplates• Create a template for an ongoing newsletter and use a copy of the template leaving the original intact. • A newsletter template contains some text and graphics that remain constant and some that are updated or replaced using text and graphics placeholders. • A newsletter template has inbuilt document settings for page dimensions, number of pages and margins, and contains set columns and layout grids. It may use master pages containing different settings and design elements for different types of pages or sections. • It may also have an inbuilt text style list specifying how headings and paragraphs will appear on the page.
92Design in ICT - Newsletters Task advice exampleTemplate for Compak newsletter, showing the layout grid for one of the master pages and the names of some of the text styles used. The newsletter document and template were created in black and white and printed in a single colour.
93Checklist Think about these points when designing a newsletter Design in ICT - NewslettersChecklistThink about these points when designing a newsletter• The cover text can be set in a serif font or a sans-serif font. • Use a sans-serif font for the headings. • Set the paragraph text on the inside pages in a serif font to aid readability. • Set the main text at 9-12 points. • Include a headline on the front cover to introduce the newsletter’s purpose and give the reader a compelling starting point. • Set the inside text in two or three columns (in two-column format left-aligned text is easier to read than justified text). • Choose harmonious colours that suit the content. • Include a page number on each page, except the cover. • Include a header (such as the name of the newsletter and issue number) on each of the inside pages.
95Sample format Design in ICT - Brochures Brochures are often used to promote a product, service or an event. They can take the form of a single-sided A4 page, a double-sided A4 page or a range of folded A4 formats, such as A5 (four-panels) or DL (six-panels).
96Design in ICT - Brochures Design featuresReaders can move through the brochure in a logical manner, starting from the upper-left cornerThe headings, text and graphics are proportionate to each otherA heading hierarchy is usedOnly two or three fonts are used and most text is set in sans-serif fonts
97Design in ICT - Brochures Design featuresThe brochure has an attention-getting headline and compelling imagesThe use of bright, contrasting colours (red and blue) provides a vibrant, dynamic effectWhite (empty) space around the text enhances its legibility and provides additional contrast
98Design tools The ‘rule of thirds’ Design in ICT - BrochuresDesign toolsThe ‘rule of thirds’When designing a brochure use the ‘rule of thirds’. As a general rule, a page design is more interesting and appealing if visually divided into thirds rather than half. For example:Once you have mastered this rule, you can bend it, for example:Page layout divided into halfPage layout divided into thirds
99Task advice Processing images for use in print documents Design in ICT - BrochuresTask adviceProcessing images for use in print documents• Images that are printed need to be high-resolution graphics saved in a suitable format. • Using a digital camera or scanner, photos should be captured at a resolution of dpi in order to produce high-quality output needed for print documents. • Widely used file formats for images that are printed include: - TIFF (Tagged Image File Format) – used to save photos - BMP (Bitmap) – used to save illustrations, diagrams and logos - EPS (Encapsulated Postscript) – used to save illustrations, diagrams and logos - Images saved in these file formats can be very large.
100Task advice example Design in ICT - Brochures Photo scanned at 300 dpi and saved as a TIFF (1.3 MB)Photo scanned at 72 dpi and saved as a TIFF (100 KB). Note the reduced quality of this TIFF compared to the one on the left.
101Checklist Think about these points when designing a brochure Design in ICT - NewslettersChecklistThink about these points when designing a brochure• As a general rule, place the headline near the top of the page, followed by one or more suitable images and text, and the contact details at the bottom. • The headline should be prominent and clear. • Use a heading hierarchy. • Use larger font sizes for headings than for paragraph text. • Use sans-serif fonts for most text to provide a crisp look. • Choose images that suit the content and the intended audience. • In order to create a cohesive design, use consistent: - margin and gutter widths - fonts and font sizes - type styles - bullets - line spacing.
104Design features Portrait orientation suits the content Design in ICT - InvitationsDesign featuresPortrait orientation suits the contentThe image complements the contentMost text is in a sans-serif fontOriginal size is 10 cm x 20 cm
105Design features The design is based on a visual hierarchy Design in ICT - InvitationsDesign featuresThe design is based on a visual hierarchy123
106Design features Red text attracts attention Design in ICT - InvitationsDesign featuresRed text attracts attentionThe text is legible and contrasts with the backgroundMinimal punctuation is usedBold is used for emphasis
107Design tools Layout sketch Design in ICT - InvitationsDesign toolsLayout sketch• Draw two or three sketches of your design ideas. • Label the text and graphical elements with the attributes and effects you would like to apply to those elements. • Select the preferred sketch based on appearance and clarity of message and follow this plan when using the computer.
108Task advice Wrapping text around an image Design in ICT - InvitationsTask adviceWrapping text around an imageTo create a visual impact, you can wrap text around an image in a document. To do this: • import and place the image • select the image • choose the command for wrapping text • select the wrap option you want to apply • select the text-flow option you want to apply • enter the stand-off values for the rectangular boundary around the image • if the option is available, you may want to customise the text wrap and reshape the boundary.Note: Other wrapping options may be available.Note: this dialog box may display differently depending on the software version used.
109Checklist Think about these points when designing an invitation Design in ICT - InvitationsChecklistThink about these points when designing an invitation• Decide on a format: portrait, landscape, or even circular. • Limit the number of fonts to two or three. • Choose legible fonts that suit the event. • Limit the use of decorative fonts. • Use a sans-serif font for the main text. Sans-serif fonts are more legible than serif fonts. • Limit the amount of text. • Surround the lines of text with empty space. • Choose a colour for the text that contrasts with the background colour, for example: - a light text colour on a dark background - a dark text colour on a light background. • All necessary information (venue, time, date, RSVP, contact details) should be clear and large enough to read.
111Sample format Design in ICT - Posters Sample format of a portrait poster
112Design features Prominent heading White (empty) space aids readability Design in ICT - PostersDesign featuresProminent headingWhite (empty) space aids readabilitySize and placement of text and images indicates relative importance of each elementContrast created by using strong (red) and soft (green) colours
113Sample format Design in ICT - Posters Sample format of a landscape poster
114Design features Harmonious colours are used (blue and green) Design in ICT - PostersDesign featuresHarmonious colours are used (blue and green)Sans-serif font aids readability
115Design features Lines lead the reader to the focal point Design in ICT - PostersDesign featuresShapes are aligned, creating a sense of order and consistencyLines lead the reader to the focal pointWhite (empty) space ‘rests’ the eyes
116Design in ICT - PostersDesign toolsGrids• A grid is a useful tool for designing a poster. It provides a structure for placing the text and graphic elements. • Use a three-to-six column grid to design a poster.
117Design in ICT - PostersTask adviceGroupingsIt is important to group similar items of information in order to improve the clarity of a poster.• Identify all items of text and images to be included. • Group related items together. Shapes that are aligned create a sense of unity and order. • Place the groups in a logical order so that the reader is not confused.
118Task advice examples Design in ICT - Posters Information sets are floating and this causes confusion.Information sets are aligned, creating a sense of unity and order
119Checklist Think about these points when designing a poster Design in ICT - PostersChecklistThink about these points when designing a poster• Establish a visual hierarchy that clearly identifies the importance of each element. • Use a sans-serif font for headings. • Group similar items of text and elements to create a sense of order. • Use lines or images to direct the order in which the content should be read. • Use white space (empty space) to emphasise content. • Choose colours that suit the content.
121Design in ICT - TablesSample formatSample format of a text table
122Design features The heading and text columns are left-aligned Design in ICT - TablesDesign featuresThe heading and text columns are left-alignedThe first letter of each item in each column is capitalised
123Design features A heading hierarchy is used and headings are in bold Design in ICT - TablesDesign featuresA heading hierarchy is used and headings are in boldA sans-serif font is used to aid readabilityVertical lines are not needed to structure the table
124Design features Line weights are heavier for the top and bottom lines Design in ICT - TablesDesign featuresLine weights are heavier for the top and bottom linesDifferent column widths are used to suit the text
125Design in ICT - TablesSample formatSample format of numeric table
126Design features A sans-serif font is used to aid readability Design in ICT - TablesDesign featuresA sans-serif font is used to aid readabilityThe headings are centred above the columnsEven spacing between columnsThe stub (first column) has a heading and is left-aligned
127Design in ICT - TablesDesign featuresMoney values are appropriately labelled, right-aligned and have two decimal placesContrasting colours are used to differentiate rows
128Design in ICT - TablesDesign toolsDraw a sketch of the table and label it with the formatting you would like to apply.
129Design in ICT - TablesTask adviceTables• Use tables to format data in columns. • To create a table, select the ‘Insert Table’ or ‘Table, Insert’ option and enter the required number of rows and columns. • You can alter the appearance of the table by: - adjusting line spacing and column widths - adding shading or colour to particular rows, columns or cells - deleting lines. • You can right-align numbers in columns and perform calculations on them. • You can sort data in a column by text, number or date order.Note: this dialog box may display differently depending on the software version used.
130Checklist Think about these points when designing a table Design in ICT - TablesChecklistThink about these points when designing a table• Use a hierarchy of headings. • Use a sans-serif font. • Format table titles that extend beyond the length of the table in two lines. • Give all columns a heading. • Vary column widths to suit the information being presented. • Avoid vertical lines in tables that are read horizontally. • Label columns of numbers with the appropriate symbol or description. • Right-align numbers in columns. • Money values should have two decimal places or none. • Use a space to separate numbers over 999, for example, • Use bold for totals in columns of numbers.
132Clarity and consistency Design in ICT - Design elementsClarity and consistency• Consistent placement of text and images increases the ease and speed with which information products are read or used. • Use of clear, simple language aids clarity. • Repeating colours aids navigation. • Use the same style for headings and lists.Navigation buttons are aligned and equally spacedLine spacing is consistentUpper and lower case are consistently usedColours of images and text are consistent
133Appropriateness and relevance Design in ICT - Design elementsAppropriateness and relevance• Create an information product that suits the audience profile. For example, consider the age, special needs, gender and culture of the audience. • Use symbols that are intuitive and that clearly indicate their function. • Create an information product that serves its purpose: - to inform - to persuade - to entertain - to educate.This poster is designed to educate the audience
134Usability and accessibility Design in ICT - Design elementsUsability and accessibility• Effective use of hyperlinks and navigation buttons increases the control a viewer has over the product. • Compress files where appropriate, to reduce downloading time. • Areas around links should be of sufficient size to allow ease of selection of hyperlinks. Changing the appearance of the button upon selection lets the user know that the button is activated. • Use the ALT tag to caption images. This helps the user make navigation and downloading decisions, if the size of a file is included.Navigation button changes when selectedALT tag elaborates an abbreviation. This increases the button’s usability
135Design in ICT - Design elements Proportion• Establish a clear heading hierarchy using appropriate fonts. • Use white (empty) space around text or an image to focus the eye on the content. • Proportions can be altered by changing elements such as: - the margins - spacing between lines - spacing between columns - spacing between headings - spacing around text and images.White (empty) space used to focus the eye on contentEqual spacing between headings, text lines and imagesSpacing used between columns creates an equal sense of proportion
136Design in ICT - Design elements Direction• Align elements so that the eye is easily lead from one element to another. • Vary the thickness, type and direction of lines to create different effects, for example vertical lines stop the eyes’ movement; horizontal lines rest the eyes. • Use lines and images to indicate the order in which information should be read.
137Design in ICT - Design elements Colour and contrast• Avoid green and red together as colour-blind people find it difficult to distinguish between these colours. • Visual texture adds contrast and depth. • Darker colours add more contrast; lighter colours seem more distant.Emphasis of content can be achieved through contrasting colours, lines, textures, text.
139Conventions checklist Design in ICT - Conventions checklistConventions checklistThe appearance and functioning of an information product is enhanced if commonly accepted conventions are applied. This section provides a summary of the checklists provided for each of the information products. These checklists are organised according to whether the information product is printed or viewed on-screen.Note: these checklists are guidelines only – they are not rules.
140Design in ICT - Conventions checklist On-screenContent• Is the purpose of the site clear? • Does the content suit the purpose? • Is the content appropriate for the audience? • Is the language appropriate (clear and simply stated)? • Are the graphics appropriate to the content and the intended audience? • Does each page/frame contain a different concept or idea? • Is the text free of typographical, spelling and grammatical errors? • Is the information accurate and current? • Do photographs have descriptive captions? • Is the file size and type for video files and downloads provided?
141On-screen Design and layout Design in ICT - Conventions checklistOn-screenDesign and layout• Is the design appropriate for the intended audience? • Are the design elements used consistently? • Are the images and fonts smooth? • Have predictable icons been used? • Has a clear hierarchy of headings and consistent heading styles been used? • Have uppercase and lowercase been used consistently? • Have only one or two fonts been used? • Is the most important information placed first on a page/frame? • Is the text easy to read? • Are animations limited to no more than one per page? • Are the pages/frames well formatted and uncluttered?
142Design in ICT - Conventions checklist On-screenColours• Are the colours appropriate for the purpose of the design? • Are the colours used consistently throughout the site? • Is the number of colours limited to no more than four? • Is most text set in black? • Is there sufficient contrast between the background colour and the text colour? • Is the main background either white, grey or pale blue? • Have red and green together been avoided?
143On-screen Accessibility Design in ICT - Conventions checklistOn-screenAccessibility• Is the text size for the body set at the browser default? • Has the ALT attribute in image tags been used? • Are text equivalents provide with all non-text elements, including images and audio and video files? • Can moving text and images be paused? • Is the main text at least 12 points in size? • Are the colours bright and do they contrast well? • Are the hyperlinks and navigation buttons easy to select? • Do the navigation facilities change in some way to acknowledge selection? • Have transcripts of oral presentations been provided? • Can the website be viewed in different text sizes?
144Design in ICT - Conventions checklist On-screenNavigation• Is one main frame used? • Is the content logically arranged? • Are the navigation elements of a good size? • Are the navigation elements positioned in the same place on every page/frame? • Can important information be accessed in no more than three hops/clicks? • Can users get to 80% of the documents they want to view in no more than for or five hops/clicks? • Is the search function included if large amounts of information are provided? • Is the destination of the hyperlink obvious? • Have ‘breadcrumbs’ been used to trace links within the site? • Have no ‘Click here’ instructions been used?
145Design in ICT - Conventions checklist On-screenUsability• Does the site work for both Internet Explorer and Netscape browsers, using either Macintosh or Windows operating systems? • Do all components of the site work, such as links and forms? • Can sound be turned off? • Are special requirements, such as plug-ins, or special features, such as interactivity, clearly explained?
146Electronic Writing on-screen Design in ICT - Conventions checklistElectronicWriting on-screen• Is the most important information in the first sentence? • Does information appear in chunks or shorter blocks? • Does only one concept/idea appear on a screen? • Are bullets/lists used instead of long paragraphs? • Are sentences and line lengths short? • Is information on the home page effectively placed? • Is the language straightforward with minimal jargon? • Is a variety of data types used (text, images, sound)?
147Electronic Reading on-screen Design in ICT - Conventions checklistElectronicReading on-screen• Is information easy to scan for meaning because people do not read on-screen word for word? • Is a variety of data, such as text, images, icons and sound used to convey information? • Is text not dense because reading on-screen can be slower than reading printed material? • Are hyperlinks used to allow the reader to control the order in which information is read? • Does the placement of information enhance reading? The following image shows the order in which most people typically read on-screen.
148Electronic Reading on-screen Design in ICT - Conventions checklist Familiar and prominent position Intuitive to the readerProminent position Viewer needs to pay special attentionFamiliar position Usually contains detailed information often used for maps/policiesUsually contains details Viewer needs to pay special attention
149Design in ICT - Conventions checklist PrintTextSpacing • Is there one space after a full stop and all other punctuation marks? • Is there no space before a punctuation mark? • Is white (empty) space used to create a rest space for readers? • Is a blank line [Enter] inserted before a paragraph? • Have margin widths, fonts, font sizes, paragraph indenting and column spacing been used consistently?Lists • Are numbers used for a sequenced list, such as instructions? • Are bullets used for a non-sequenced list? • Are lists used to break up text and to assist readability?
150Design in ICT - Conventions checklist PrintTextFonts • Is a serif typeface used for paragraphs, for example Times New Roman? • Is 9-12 point used for the main text? • Is 6-8 point used for captions and footnotes? • Is sans-serif typeface used for headings, tables and diagram labels, for example Arial, Helvetica, Comic Sans MS? • Are the number of fonts, type styles and font sizes limited? • Has upper and lower case been used consistently?Headings • Are bold or italics used for emphasis rather than underlining? • Are only short headings centred? • Are clear heading hierarchy and consistent heading styles used?
151Design in ICT - Conventions checklist PrintTextLine length • Is the maximum line length cm? • Is the sentence length limited to words? • Is the paragraph length limited to 3-5 sentences? • Is most text left-aligned (only short units of text centred)?
152Design in ICT - Conventions checklist PrintNumericAlignment • Are numbers in columns right-aligned? • Do money values have either two decimal places or none? • Are decimal points aligned? • Have single numbers or columns of numbers been appropriately labelled? Are they placed at the top of columns in a table or next to single numbers?Spacing • Is one space used to separate numbers over 999, for example: ? • Is one space or a comma used in paragraphs to separate numbers over 9999, for example: or 15,000 (not 15000)?
153Design in ICT - Conventions checklist PrintNumericLines • Is a single line used above subtotals in columns of numbers? • Is a single line above and a single or double line below grand totals used in columns of numbers? • Are lines, graphics, symbols, borders and shading used consistently?
154Design in ICT - Conventions checklist PrintNumericCharts and numeric charts • Is a title provided for a chart or graph? • Are the X-axis and Y-axis labelled? • Are scales and units of measure shown on graphs? • Are scales on vertical axis (y) and units of measure shown on charts? • Has a key or legend been provided if more than one set of data is plotted on the same graph or chart? • Is each segment of a pie chart labelled? • Are the pie chart segments arranged from largest to smallest, starting at the 12 o’clock position? • Are sources of data indicated on graphs and charts?