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Oral Reports. Chapter Goals Know how to prepare for an oral report.Know how to prepare for an oral report. Know the four important elements to include.

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Presentation on theme: "Oral Reports. Chapter Goals Know how to prepare for an oral report.Know how to prepare for an oral report. Know the four important elements to include."— Presentation transcript:

1 Oral Reports

2 Chapter Goals Know how to prepare for an oral report.Know how to prepare for an oral report. Know the four important elements to include in an introduction to an oral report.Know the four important elements to include in an introduction to an oral report. Know the different types of visuals that can be used in an oral report.Know the different types of visuals that can be used in an oral report. Know how to identify the infrastructure of an oral-report project.Know how to identify the infrastructure of an oral-report project. Understand what presentation software is and how it can be effective in an oral report.Understand what presentation software is and how it can be effective in an oral report. Be able to use a script for an oral report without reading from it directly.Be able to use a script for an oral report without reading from it directly. Understand the concept of verbal headings and use them in oral reports.Understand the concept of verbal headings and use them in oral reports.

3 Why Oral Reports in a Technical Writing Course?

4 Steps in Planning for a Presentation AudienceAudience PurposePurpose TopicTopic InfrastructureInfrastructure Main contentMain content Visuals Introduction Conclusion Rehearse

5 Delivering the Oral Presentation Strong IntroductionStrong Introduction Avoid gap fillersAvoid gap fillers Maintain eye contactMaintain eye contact Use gestures effectivelyUse gestures effectively Avoid speaking tooAvoid speaking too fast fast EnunciateEnunciate SummarizeSummarize Use verbal headings Emphasize main points Use transitions Explain visuals Do not read from script Adjust presentation script/outline

6 Integrating Visuals into an Oral Presentation TransparenciesTransparencies ObjectsObjects HandoutsHandouts Graphs/TablesGraphs/Tables PhotosPhotos Video ClipsVideo Clips Presentation Software (PowerPoint)Presentation Software (PowerPoint)

7 Integrating Visuals into an Oral Presentation (PowerPoint) The slide needs to be inviting and readable. If a slide is too complex, break it into two or more slides.The slide needs to be inviting and readable. If a slide is too complex, break it into two or more slides. Use no more than two fonts per slide. Develop variety with the tasteful use of different sizes.Use no more than two fonts per slide. Develop variety with the tasteful use of different sizes. Make sure the illustrations are appropriate to the audience, the message, and the slide.Make sure the illustrations are appropriate to the audience, the message, and the slide. When you place text in a box, space should be left as a border on all slides.When you place text in a box, space should be left as a border on all slides.

8 Integrating Visuals into an Oral Presentation (PowerPoint) Use key phrases, eliminating verbs, articles, and other words that are not essential to your message.Use key phrases, eliminating verbs, articles, and other words that are not essential to your message. Symmetrical balance (when everything is centered and balanced on the page) is a good way to create a sense of stability and a lack of tension.Symmetrical balance (when everything is centered and balanced on the page) is a good way to create a sense of stability and a lack of tension. Asymmetrical design creates tension, requires more from the viewer, and may be more unsettling but it may be more interesting and exciting as a result.Asymmetrical design creates tension, requires more from the viewer, and may be more unsettling but it may be more interesting and exciting as a result. Use a bullet list to show related items that do not have a specific order. A numbered list is used to indicate related items that have a definite order.Use a bullet list to show related items that do not have a specific order. A numbered list is used to indicate related items that have a definite order.

9 Integrating Visuals into an Oral Presentation (PowerPoint) REDRED ORANGEORANGE BLUEBLUE PURPLEPURPLE YELLOW GREEN WHITE BLACK GRAY Emotions & Images related to Color

10 Integrating Visuals into an Oral Presentation (PowerPoint) Tips for Using Color The greater the contrast between the foreground and background, the more legible the image will be.The greater the contrast between the foreground and background, the more legible the image will be. Cool colors, like blue, dark green, and violet disappear on a slide.Cool colors, like blue, dark green, and violet disappear on a slide. Warm colors, like red and yellow advance and are prominent on the slide, but will overwhelm if used in excess.Warm colors, like red and yellow advance and are prominent on the slide, but will overwhelm if used in excess. Avoid using too many colors, too bright colors, and other distracting effects.Avoid using too many colors, too bright colors, and other distracting effects.

11 Conclusion PracticePractice


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