Presentation on theme: "Data Processing Topic 4 Health Management Information Systems João Carlos de Timóteo Mavimbe Oslo, April 2007."— Presentation transcript:
Data Processing Topic 4 Health Management Information Systems João Carlos de Timóteo Mavimbe Oslo, April 2007
Collection Input Raw data Presenting Interpreting USE ANALYSIS Processing Data Collation & Accuracy
Learning objectives (1) Explain the use of the data handling process as a strategy to provide good data quality Explain the techniques for providing and ensuring good quality data Describe mechanisms for assessing data quality
Learning objectives (2) Examine the importance of good data quality Appreciate the importance of accuracy in health data Understand why errors occur Acquire the skills required to detect, correct and prevent future errors Establish and apply the logistics of error checking
Processing data in the information cycle Collection Input Raw data Presenting Interpreting USE ANALYSIS Processing Data Collation & Accuracy
Ensuring data accuracy Once data has been collected, it should be checked for any inaccuracies and obvious errors. Ideally this should be done as close to the point of data collection as possible. But also at all steps of the information cycle.
Why checking data is vital? Use of inaccurate data is DANGEROUS Producing data is EXPENSIVE Inaccurate data are USELESS data Producing inaccurate data is a WASTE of money and time
Why checking data is vital? Better to have NO data, than to have inaccurate data!!!
Common problems with data large gaps unusual month to month variations duplication Promoted by different vertical programs inconsistencies unlikely values data is present where it should not be typing errors maths problems – poor calculation data entered in wrong boxes
Good quality data WHAT?WHAT? data that are complete, correct and consistent (and timely) WHY?WHY? facilitates: good decision-making appropriate planning ongoing Monitoring & Evaluation improvement of coverage and quality of care HOW?HOW? provides an accurate picture of health programmes and services
PREFERENTIAL END-DIGITS JANFEBMARCHAPRILMAYJUNEJULY 255235245225235245255 Other examples ?
Practical error checking procedures Check completeness of the data forms Set minimum and maximum values Examine a printout of data for errors using general and specific error checks Hold an error feedback session
What to do if you find errors? Find the cause Correct the error Prevent future errors
1. small, essential dataset - EDS 2. clear definitions - standardized 3. careful collection and collation of data – good tools 4. local analysis of data using relevant indicators 5. presentation of information to all collectors 6. regular feedback on both data and information 7. supportive supervision - at all levels 8. ongoing training and support 9. discussion of information at facility team meetings 10. monitoring use of information
Data, in order to be locally useful, should be: AVAILABLE ON TIME fix dates for reporting AVAILABLE AT ALL LEVELS who reports to whom? - feedback mechanisms RELIABLE & ACCURATE check that all data is correct, complete, consistent COMPREHENSIVE collected from all possible data sources USABLE if no action, throw data away COMPARABLE same numerator and denominator definitions used by all
Controlling quality with DHIS Maximum / minimum values 13-month retrospective Regression line Validation rules: absolute statistical Validation reminders