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Course 1 Writing a Business Letter A business letter asking for information or requesting change should be written differently than the friendly letters.

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Presentation on theme: "Course 1 Writing a Business Letter A business letter asking for information or requesting change should be written differently than the friendly letters."— Presentation transcript:

1 Course 1 Writing a Business Letter A business letter asking for information or requesting change should be written differently than the friendly letters you write to friends and relatives. It should be more “business like” and follow the accepted form or style for a business letter. There are 6 parts to a business letter: 1.Heading 2.Inside Address 3.Salutation 4.Body 5.Closing 6.Signature

2 Course 1 Writing a Business Letter Heading: In this order Sender’s complete address & street: 6500 Wydown Boulevard City, State zip code: Saint Louis, MO Skip 2 spaces Date Placed an inch from the top of page Full Block Style Placed an inch from the top

3 Mrs. Warner’s Class Wydown Middle School c/o Mrs. Quatmann 6500 Wydown Boulevard Saint Louis, MO SKIP 2 SPACES October 2, 2012 Heading

4 Course 1 Writing a Business Letter Inside Address Left-hand margin 3 spaces below heading Complete address of the person you are writing Place a person’s title after his/her name Separate the title from the name with a comma  Mr. Big Bird, President

5 Mrs. Warner’s Class Wydown Middle School c/o Mrs. Quatmann 6500 Wydown Boulevard Saint Louis, MO SKIP 2 SPACES October 2, 2012 SKIP 4 SPACES John Doe, Complex Manager Pavilion Apartments 2207 Summerhouse Dr Saint Louis, MO Inside Address Heading

6 Course 1 Writing a Business Letter Salutation (Salute): A colon helps you do your business! Placed 2 spaces below the inside address Specific Person- Dear Mr. Kline: Addressed to a person with a title- Dear Sir: Dear Madam: Dear Title: Addressed to a company, group or organization- Dear Sirs: Dear Company Name: If you do not know who to address: To Whom It May Concern: Check the first line of the inside address to determine the right salutation to use.

7 Mrs. Warner’s Class Wydown Middle School c/o Mrs. Quatmann 6500 Wydown Boulevard Saint Louis, MO SKIP 2 SPACES October 2, 2012 SKIP 4 SPACES John Doe, Complex Manager Pavilion Apartments 2207 Summerhouse Dr Saint Louis, MO SKIP 2 SPACES Dear Mr. Doe: Salutation Inside Address Heading

8 Course 1 Writing a Business Letter Body Placed 2 lines below salutation Information should be clear & brief Double space between paragraphs DO NOT INDENT Tobacco Letter Body Paragraph 1: Hook the reader, and express what you want to change (this is your thesis) Paragraph 2: State some arguments against what you would want to change Paragraph 3: Explain why you are for this change, and use your research data to support your position Paragraph 4: Restate your thesis, and neatly wrap up your letter.

9 Mrs. Warner’s Class Wydown Middle School c/o Mrs. Quatmann 6500 Wydown Boulevard Saint Louis, MO SKIP 2 SPACES October 2, 2012 SKIP 4 SPACES John Doe, Complex Manager Pavilion Apartments 2207 Summerhouse Dr Saint Louis, MO SKIP 2 SPACES Dear Mr. Doe: SKIP 2 SPACES My family has lived in your apartment complex for the past four years, and lately we have noticed how our neighbor’s smoking has been affecting our health. Since my little brother has asthma, this is issue is very serious to us. Because of this, I am petitioning you to make our apartment complex a non-smoking facility. SKIP 2 SPACES I know that as a businessman you do not want to turn away potential tenants, and that a non-smoking policy may mean that a certain population will no longer seek to lease at your complex. I also understand that you do not want to infringe upon the rights of current tenants within your building. However, the current smoking policy at your apartment complex is not only harmful for your tenants, but it is also dangerous to your property. SKIP 2 SPACES Allowing smoking in and around your building exposes all residents to secondhand smoke. Research shows that the secondhand smoke generated in one area of a building frequently drifts into other areas by seeping under doors, through ventilation ducts and by other means. This exposure has serious health risk for your tenants, and particularly my asthmatic brother. Exposure to secondhand smoke has been show to increase the risk of heart disease, and lung cancer. Children exposed to the smoke are also likely to develop asthma, bronchitis and other health problems. Furthermore, the potential for fire is large a concern. Smoking is the number one cause of home fire deaths in the U.S, causing 1,000 deaths per year, and one-in-four people killed in home fires are not the smoker whose cigarette caused the fire. As such, banning all smoking within your buildings will create a healthier environment for your tenants, and it will reduce the threat of fires within your proprieties. SKIP 2 SPACES It is imperative that you designate your property as smoke free. Not only will a smoking ban create a healthier, safer environment, it will also attract tenants that would be turned away by smoking. This is in everyone’s best interests. Salutation Inside Address Heading Body

10 Course 1 Writing a Business Letter 2 spaces below body Use: Very truly, Yours truly, Sincerely, Closing Place a comma at the end of the closing Left-hand margin

11 Mrs. Warner’s Class Wydown Middle School c/o Mrs. Quatmann 6500 Wydown Boulevard Saint Louis, MO SKIP 2 SPACES October 2, 2012 SKIP 4 SPACES John Doe, Complex Manager Pavilion Apartments 2207 Summerhouse Dr Saint Louis, MO SKIP 2 SPACES Dear Mr. Doe: SKIP 2 SPACES My family has lived in your apartment complex for the past four years, and lately we have noticed how our neighbor’s smoking has been affecting our health. Since my little brother has asthma, this is issue is very serious to us. Because of this, I am petitioning you to make our apartment complex a non-smoking facility. SKIP 2 SPACES I know that as a businessman you do not want to turn away potential tenants, and that a non-smoking policy may mean that a certain population will no longer seek to lease at your complex. I also understand that you do not want to infringe upon the rights of current tenants within your building. However, the current smoking policy at your apartment complex is not only harmful for your tenants, but it is also dangerous to your property. SKIP 2 SPACES Allowing smoking in and around your building exposes all residents to secondhand smoke. Research shows that the secondhand smoke generated in one area of a building frequently drifts into other areas by seeping under doors, through ventilation ducts and by other means. This exposure has serious health risk for your tenants, and particularly my asthmatic brother. Exposure to secondhand smoke has been show to increase the risk of heart disease, and lung cancer. Children exposed to the smoke are also likely to develop asthma, bronchitis and other health problems. Furthermore, the potential for fire is large a concern. Smoking is the number one cause of home fire deaths in the U.S, causing 1,000 deaths per year, and one-in-four people killed in home fires are not the smoker whose cigarette caused the fire. As such, banning all smoking within your buildings will create a healthier environment for your tenants, and it will reduce the threat of fires within your proprieties. SKIP 2 SPACES It is imperative that you designate your property as smoke free. Not only will a smoking ban create a healthier, safer environment, it will also attract tenants that would be turned away by smoking. This is in everyone’s best interests. SKIP 2 SPACES Sincerely, Salutation Inside Address Heading Body Closing

12 Course 1 Writing a Business Letter Signature Skip 4 spaces End of letter Sign first & last name (full name) under closing Type full name under signature When typing, you will sign your name after you have printed the letter. It goes between the closing and your printed name.

13 Mrs. Warner’s Class Wydown Middle School c/o Mrs. Quatmann 6500 Wydown Boulevard Saint Louis, MO October 2, 2012 John Doe, Complex Manager Pavilion Apartments 2207 Summerhouse Dr Saint Louis, MO Dear Mr. Doe: My family has lived in your apartment complex for the past four years, and lately we have noticed how our neighbor’s smoking has been affecting our health. Since my little brother has asthma, this is issue is very serious to us. Because of this, I am petitioning you to make our apartment complex a non-smoking facility. I know that as a businessman you do not want to turn away potential tenants, and that a non-smoking policy may mean that a certain population will no longer seek to lease at your complex. I also understand that you do not want to infringe upon the rights of current tenants within your building. However, the current smoking policy at your apartment complex is not only harmful for your tenants, but it is also dangerous to your property. Allowing smoking in and around your building exposes all residents to secondhand smoke. Research shows that the secondhand smoke generated in one area of a building frequently drifts into other areas by seeping under doors, through ventilation ducts and by other means. This exposure has serious health risk for your tenants, and particularly my asthmatic brother. Exposure to secondhand smoke has been show to increase the risk of heart disease, and lung cancer. Children exposed to the smoke are also likely to develop asthma, bronchitis and other health problems. Furthermore, the potential for fire is large a concern. Smoking is the number one cause of home fire deaths in the U.S, causing 1,000 deaths per year, and one-in-four people killed in home fires are not the smoker whose cigarette caused the fire. As such, banning all smoking within your buildings will create a healthier environment for your tenants, and it will reduce the threat of fires within your proprieties. It is imperative that you designate your property as smoke free. Not only will a smoking ban create a healthier, safer environment, it will also attract tenants that would be turned away by smoking. This is in everyone’s best interests. Sincerely, Caitlin Quatmann Seventh Grader Wydown Middle School Heading Complete Address & Street City, State, Zip Code Skip 2 spaces Date Heading Complete Address & Street City, State, Zip Code Skip 2 spaces Date Inside Address 4 spaces below heading Name of person you are writing, title of person Complete Address & Street (of person you are writing) City, State, Zip Code (of person you are writing Inside Address 4 spaces below heading Name of person you are writing, title of person Complete Address & Street (of person you are writing) City, State, Zip Code (of person you are writing Salutation 2 spaces below inside address Dear (Title and name of Person writing): Salutation 2 spaces below inside address Dear (Title and name of Person writing): Body 2 spaces below Salutation Double space between paragraphs Do not indent Body 2 spaces below Salutation Double space between paragraphs Do not indent Closing 2 spaces below Body Place a comma at the end of the closing Closing 2 spaces below Body Place a comma at the end of the closing Signature 4 spaces below Closing Type full name Sign Full Name between closing and typed name Signature 4 spaces below Closing Type full name Sign Full Name between closing and typed name

14 Mrs. Staudohar’s Class C/O Mrs. Quatmann Wydown Middle School 6500 Wydown Boulevard Saint Louis, MO John Doe, Complex Manager Pavilion Apartments 2207 Summerhouse Dr Saint Louis, MO Return Address Heading from your letter, with the date removed Return Address Heading from your letter, with the date removed Inside address Same as from your letter Inside address Same as from your letter Stamp

15 Mrs. Warner’s Class Wydown Middle School c/o Mrs. Quatmann 6500 Wydown Boulevard Saint Louis, MO October 2, 2012 John Doe, Complex Manager Pavilion Apartments 2207 Summerhouse Dr Saint Louis, MO Dear Mr. Doe;: My family has lived in your apartment complex for the past four years, and lately we have noticed how our neighbor’s smoking has been affecting our health. Since my little brother has asthma, this is issue is very serious to us. Because of this, I am petitioning you to make our apartment complex a non-smoking facility. I know that as a businessman you do not want to turn away potential tenants, and that a non-smoking policy may mean that a certain population will no longer seek to lease at your complex. I also understand that you do not want to infringe upon the rights of current tenants within your building. However, the current smoking policy at your apartment complex is not only harmful for your tenants, but it is also dangerous to your property. Allowing smoking in and around your building exposes all residents to secondhand smoke. Research shows that the secondhand smoke generated in one area of a building frequently drifts into other areas by seeping under doors, through ventilation ducts and by other means. This exposure has serious health risk for your tenants, and particularly my asthmatic brother. Exposure to secondhand smoke has been show to increase the risk of heart disease, and lung cancer. Children exposed to the smoke are also likely to develop asthma, bronchitis and other health problems. Furthermore, the potential for fire is large a concern. Smoking is the number one cause of home fire deaths in the U.S, causing 1,000 deaths per year, and one-in-four people killed in home fires are not the smoker whose cigarette caused the fire. As such, banning all smoking within your buildings will create a healthier environment for your tenants, and it will reduce the threat of fires within your proprieties. It is imperative that you designate your property as smoke free. Not only will a smoking ban create a healthier, safer environment, it will also attract tenants that would be turned away by smoking. This is in everyone’s best interests. Sincerely, Caitlin Quatmann Seventh Grader Wydown Middle School


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