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University of Missouri System PeopleSoft Financials Reporting for Today and Tomorrow.

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Presentation on theme: "University of Missouri System PeopleSoft Financials Reporting for Today and Tomorrow."— Presentation transcript:

1 University of Missouri System PeopleSoft Financials Reporting for Today and Tomorrow

2 Vision To provide accessible, reliable information that can be used to support planning, decision making and running of internal business processes.

3 Finance Modules General Ledger Asset Management Accounts Receivable/Billing Accounts Payable/Purchasing Grants Management/Projects HRMS to Finance Interface (Bridge Table)

4 General Ledger Web Financial Reports Budget Variance Report Income Statement and Balance Sheet Drill down to transactional data Transaction checklist Web Documentation PS Search Options Production/Processing Reports Core Management Reports Adhoc Reporting by Campuses and System Queries and nVision What Reports Do We Have?

5 Web Financial Reports What Reports Do We Have?

6 Web Finance Reports What Reports Do We Have? Any item highlighted in blue can be clicked on for additional information (I.e. drilldown).

7 Web Finance Reports What Reports Do We Have? Drilldown information on Account provides additional information on postage charges.

8 Web Documentation (available from Web Applications at What Reports Do We Have?

9 PS Search Options (available from Web Applications at What Reports Do We Have?

10 Production Reports on Mobius What Reports Do We Have? Edit report is only delivered PeopleSoft General Ledger Report in use by functional departments.

11 Core Management Reports (available on Mobius) What Reports Do We Have? Modeled after FRS Legacy Reports. HR Payroll Reports also available.

12 Core Management Reports (available on Mobius) What Reports Do We Have?

13 Adhoc Reporting – UMSYS What Reports Do We Have? Report provides information requested by Campuses but no tool other than to distribute to users.

14 Asset Management (AM) Asset Equipment Listing (See manual copy of report) Adhoc Reconciliation Reports - SQR Queries What Reports Do We Have?

15 AM Reconciliation Reports What Reports Do We Have? Report provides information need by Campuses but no tool other than to distribute to users.

16 Accounts Receivable/Billing AR Aging Report – PS Search Options ARBI Invoice Number – PS Search Option Adhoc Reporting by Campuses and System Queries What Reports Do We Have?

17 AR Aging Report by Billing Specialist (available through PS Search Options) What Reports Do We Have?

18 Accounts Payable/Purchasing Various PS Search Options Minority Vendor Reports Vendor Maintenance Report Payment Registers Adhoc Reporting by Campuses and System Queries and Crystal Reports What Reports Do We Have?

19 AP/PO Search Options (available from Web Applications at What Reports Do We Have? Transactional Search Options on Web allows users to gain access to PS data without using PS panels.

20 AP/PO Adhoc Reconciliation Reports What Reports Do We Have? Report provides information need by Campuses but no tool other than to distribute to users.

21 Grants Management/Projects Web Financial Reports Budget Variance Reports Income Statement and Balance Sheet Drill down to transactional data Transaction checklist Queries Grant Signature Page Grant Award Summary Routing Sheets Proposal Transition Report Other Reports are Being Identified What Reports Do We Have?

22 HRMS to Finance Interface (Bridge Table) Stores Historical Payroll Data By Employee By Pay End Date Used as Source for Web Report Drill Down Used for Adhoc Reporting for Benefits Effort Reporting for Grants What Reports Do We Have?

23 Bridge Table What Reports Do We Have? UM_PAYROLL_JRNL table is available to all users with query access in FSRPT and FSPRD. Can be used to access detailed payroll data.

24 General Ledger Web Applications provide daily transactional data Detailed drill down information is available to all users Some performance and training issues with Web Applications Core Management reports not being used Query is useful but not for the average system user Limited users trained on use of nVision Adhoc reporting is difficult and provides inconsistent results Reports Meet Our Needs?

25 Asset Management What reports? Individuals needing reports don’t know how to run or write the reports Query is useful but not for the average system user Reports Meet Our Needs?

26 Accounts Receivable/Billing Started with Aging in Mobius – hard to navigate Current Web Aging Report is easy to use May have other reporting needs not yet identified Reports Meet Our Needs?

27 Accounts Payable/Purchasing Reports Meet Our Needs? Web Applications provide daily transactional data Detailed drill down information is available to all users Search options provide access without using PS Query is useful but not for the average system user Limited users trained on use of nVision Adhoc reporting is difficult and provides inconsistent results

28 Grants Management/Projects Reports Meet Our Needs? Web Applications provide daily transactional data Detailed drill down information is available to all users Project to Date reports do not meet users needs (PI’s) Training issues on how to use Web Financials Query is useful but not for the average system user Many identified reports are still being designed

29 Bridge Table Reports Meet Our Needs? Used as source for drill down on payroll transactions Communication of existence of table is limited due to sensitive data Adhoc reporting from table has had limited success Query is useful but not for the average system user

30 Understood the Need for a Reporting Plan Web Finance Reports the Answer to All Problems – No Need for Data Warehouse Core Management Reports Deliverable After Go-Live Delivery of Reports an Issue; Mobius the Answer Most Reporting Occurred After Go-Live Did We Have a Reporting Plan?

31 How Do We Get Our Hands Around Our Reporting Needs?!!?

32 Analysis of Peer Institutions (all PeopleSoft users) University of Michigan University of Colorado System University of Western Ontario Let’s Learn From Others

33 Data Warehouse  Used for Reporting and Analysis.  Used for Strategic Planning.  Includes Current and Historical Data.  Combines information from multiple systems. Adhoc Operational Reporting  Predefined core operational reports  Relieve production system of reporting demands.  Reporting optimized view of current data.  Source for Data Warehouse. Operational Transactional Transactional Reporting  Supports day-to-day transactional users.  Standard queries and reports. The Reporting Model

34 University of Michigan Let’s Learn From Others PS General Ledger Go Live – July 1998 Use Various Medium to Provide Reports – nVision, Query, Crystal, Web For list of reports go to

35 University of Michigan Let’s Learn From Others

36 University of Michigan Let’s Learn From Others

37 University of Colorado System Let’s Learn From Others PS Financials Go Live – Completed Go- Live of all modules by June 2001 – Version 7.0 Formerly an FRS User

38 University of Colorado System Let’s Learn From Others Designed Web Reports Budget to Actual Reports with Drill Downs Balance Sheet with Drill Downs Data Look ups Adhoc Reports Based on User Requests using Various Tools – Crystal, Query, SQR’s Summary Reports Using PS Delivered Reports and Panels

39 University of Western Ontario Let’s Learn From Others PS Financials Go Live – August Version 7.52 Go Live Included GL, AP/PO, AR/BI

40 University of Western Ontario Let’s Learn From Others At Go Live Utilized many PS delivered Reports Transactional Reports Online Operational Reports Distributed Operational Reports Used Queries for Production Processing Exception reporting

41 University of Western Ontario Let’s Learn From Others After Go Live Created Ledger/Summary Tables Maintains Current and Historical Data Updated Nightly Used for Adhoc and Operational Reporting

42 How Do We Compare? Vast Amount of Reporting is Transactional and Web Based Minimal Operational Reports that are Effective Minimal Use of PS Delivered Reports No Data Stores/Warehouse The Reporting Model....

43 Data Warehouse  Yes We Need One!!!! Analytics Operational Reporting  Replace Core Management Reports  Identify Way to Distribute AdHoc Reports to Wide Number of Users  Need Reports to Make Operational Decisions Operational Transactional Transactional Reporting Tools are Available – Web and Query Need Additional Training on Tools Need Communication Regarding Tools University of Missouri The Reporting Model

44 Where Do We Go From Here? Let’s Design a Workable Plan for All Users!!!

45 Questions and Comments?

46 Peer Institution Reference Materials University of Michigan University of Colorado System HEUG Conference Materials University of Western Ontario HEUG Conference Materials

47 Jennifer Doll Interim Controller University of Missouri System (573)


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