Paper Implementation Waste of papers Waste of space Document distribution takes time. Document sharing is not easy to do. Document search takes time. Lack of security.
Paper-less Implementation Convert paper form into digital formats. Save space, clean up cabinets Instant document sharing capability Ability to control document security Instant document search capability
Why ImageNow? Ability to integrate with ISRS Workflow feature Easy installation and implementation Simplicity and ease of use
ImageNow Collaboration Project Started in 2004 by Minnesota St., Mankato and Normandale Community College MnSCU System-Wide contract Server and data is located at MSU Currently 8 campuses in the project
List of Institution Minnesota State Univ., Mankato Metropolitan State University Normandale Community College South Central College Inver Hills Community College North Hennepin Community College Office of the Chancellor Minnesota State Comm. & Tech College
Collaboration Pros Shared server - reduce cost by $20,000+ Ability to share documents among institutions. Cheaper license cost No real down time MSU takes care of server and backup May use additional features already installed on the server.
Collaboration Cons Security issue in batch queue – addressed and there’s a fix for it. Slight problem with ISRS integration – can be fixed with scripts.
ImageNow Screenshots Application: Set applet Choose view, scan, batch, search or workflow. Batch View: View current Step and State. User tracking ability. More than 20 columns of batch info.
ImageNow Screenshots – Contd’ Link Mode: ‘Teach’ applet to scrape info from ISRS Define fields associated with student information Multiple drawers Create sub-categories to define document type. Add annotations to document
ImageNow Screenshots – Contd’ View document Enter info in ISRS screen. ImageNow will scrape information and verify before start searching Documents related to info will automatically be displayed. If ISRS is not used, manual search capability is available
Interested? Visit Campus visit – bring actual users Get complete information and all questions answered before deciding Contact info: Agnes Lumenta (Coordinator/Product Bryan Schneider (Technical Services Mark Kump (Product Mark Wildt (Server Kathy Moore (MN Educational Sales