Presentation is loading. Please wait.

Presentation is loading. Please wait.

DEFENCE SUPPORT OPERATIONS (DSO) Estate Works Program

Similar presentations


Presentation on theme: "DEFENCE SUPPORT OPERATIONS (DSO) Estate Works Program"— Presentation transcript:

1 DEFENCE SUPPORT OPERATIONS (DSO) Estate Works Program
BSR Presentation for RFC - Dec 14 Directorate of Estate Works Program Office (DEWPO) National Program Services (NPS) Kevin / Daniel (Welcome) DSO. Significant role as enabler of Defence capability. Pareto principle DTZ 3rd largest property services company in the world Advisory, brokerage and maaagement solutions for occupiers and investors worldwide 209 offices, 52 countries, 24,200 people Recent structural split from UGL, purchased by TPG brings great opportunities. Different perspective on risk and approach to development and opportunities. No change to how we approach our work on this account. Remain focused and responsive to Defence needs. DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 1 1

2 Agenda Presentation and explanation of the new BSR model, key players, roles and responsibilities, & POC Conduct of the RFC: Collaborative forum to provide regional input into draft project list Discussion on urgent/new requirements Explain process for escalating issue through to Heads of relevant Groups and Services for National Facilities Conference (NFC)

3 DEWPO – Organisation Chart
Kevin / Daniel DEWPO Presentation November 2014DEWPO Regional Presentation

4 DEWPO Team Contact Details
Kevin / Daniel DEWPO Presentation November 2014DEWPO Regional Presentation

5 Estate Works Program Context
The EWP comprises works to maintain the Defence owned/ leased Estate. Predominantly projects < $7M, and are low to medium in terms of risk and complexity Will notify PWC of projects >$2m, but will not deliver projects where PWC referral is required (compulsory referral over $15m GST Inc) Delivered to all areas of the Defence Estate in Australia. Typical projects include: Maintenance, repair and demolition of facilities Consultancies such as Condition, Design, Heritage and Environmental Land management projects such as indigenous species and range management New facilities to support capability development. Kevin / Daniel DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 5 5

6 Summary of BSR elements
Pri process future years Nov – Feb Ist pass/Ph 1 Apr Ph 2 Dec/Jan Ph 3 Jan – Jul Kevin / Daniel National Program Service - Annual program Development Engagement through - EMOS through Estate Appraisal (EA) process. - Expect EA process to generate in excess of 800k Work Requests Annually - Bases and Regions through Base and Regional Facilities Conferences -Groups and Services through National facilities Conference DEC and Sponsored Works DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 6 6

7 Three Phase Delivery Process
Phase 1: Scope and Feasibility General inclusions for this phase are: Initial scoping study; Initial stakeholder identification and engagement; Feasibility assessment; and Reporting Phase 2: Design General inclusions for this phase are: Full Scope and Design; Schedule Management; Cost Management; Risk Management; Stakeholder engagement; Procurement/Contract Administration where required; Prepare documentation for procurement; and Phase 3: Delivery General inclusions for this phase are: Facilitate engagement in accordance with procurement decisions, manage tender, establish contracts; Project Delivery Management; Provision of technical advice; Stakeholder Management; Deliverable management (Scope, Variations, Time, Cost, Quality); Handover/takeover; DLP management; and Kevin / Daniel Highlight common theme of stakeholder engagement/reporting 2nd Pass Approval Required DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 7 7 7

8 Sponsor Funded Works Basic Principles Sponsor Funded
Will not affect delivery of the EWP Must come with $ and DEPSEC minute NPS can assist with CSIR preparation Sponsor Funded SCAC direction that all discretionary Estate Maintenance Funding be prioritised. DEPSEC Minute of 16 Dec 2013 (to VCDF, CAF, CA, CDS, CN, DEPSEC I&S) Tighter budgetary situation. Group & services CFO Endorsement CFO / COO Endorsement DEPSEC DSR Endorsement Reporting of Sponsor Funded Works Kevin / Daniel DEWPO Presentation November 2014DEWPO Regional Presentation

9 Sponsor Funded (cont) Need to ensure that All Estate Works is prioritised no matter what the delivery process That all delivery methods for Estate Work are addressed in single process Sponsor Funded Works are funded by the sponsor Group or Service but managed and delivered by DSR Sponsor Delivered Works Qualified Works are funded, managed and delivered by the sponsor Group or Service using a unit authorised to deliver Qualified Works General Works are funded, managed and delivered by the sponsor Group or Service using ADF construction trade courses or local unit personnel, tools and materials Sponsor Managed Works are funded, managed and delivered by the sponsor Group or Service. (This is the least preferred option) Kevin / Daniel DEWPO Presentation November 2014DEWPO Regional Presentation

10 Defence Expectations of BSR Model
Nationally consistent approach Improved Value for Money outcomes due to greater certainty in terms of time and cost Flexible resourcing model to meet Defence requirements Improved National consultation process with Groups and Services in program development Clear National prioritisation process to inform Senior decision making process Improved data from condition assessment Streamlined and consistent procurement process, and contract documentation using AusTender Adult contracting Kevin / Daniel DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 10 10

11 NPS (DTZ) Team – Organisation Chart
Michael / Pat National and Regional Roles – internal experts to support program development and delivery Collaborative focus – extension of DEWPO National EPMO COG at CP Strategic direction Systems Procedures Workflows Platform Program Development and Delivery Support to task development that feed into program National program strategic direction National program development Governance and reporting on program delivery Governance In year delivery In year change management 3 year program development DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 11 11 11

12 NPS (DTZ) Locations Michael / Pat
Our disposition to facilitate the National focus and regional support Aligns to DSO structure and disposition DTZ offices other states and regions Regional Relationship Mgr Lead/manage regional effort – supporting/ coordinating effort with National EPMO Assist with development and delivery of a rolling capital works program Ensure compliance to the original briefed requirements Balance and advise on a flexible program of projects to maintain budget in consultation with regional Defence staff Coordinate the program between Regions and the National EPMO Maintain strong collaborative customer relationships Ensure delivery team adheres to process and procedures, manage compliance Regional Program Administrator initiate, administer and conclude programs of work as directed by the Regional Relationship Manager Program administration services for the development and delivery of the regional capital works program Regional stakeholder liaison and management

13 NPS (DTZ) Team Contact List
Regional Leaders Role Location Phone Mobile Michael Chant National Program Director Campbell Park (02) Pat Gagel Program Management Lead (02) Jon Carroll QLD Regional Relationship Mgr Enoggera (07) Matthew Henderson NNSW Regional Program Admin Defence Plaza Sydney (02) Natalie Attenborough SNSW Regional Relationship Mgr Brindabella Park (02) Robert Carrick VIC/TAS Regional Relationship Mgr Defence Plaza Melbourne (03) Tim Menadue CW Relationship Manager - Adelaide Edinburgh (08) TBC CW Relationship Manager – Darwin Leeuwin CW Relationship Manager – Perth Berrima DTZ Contact Michael / Pat 3-4 days a week co-located Contact methods - available to contact now Direct liaison Group mailbox EMOS – BSCC (Smart form) DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 13 13

14 Role Program development, management and support services to facilitate the effective delivery of the National EWP In year program 3 year program Program change SFW Performance analysis Trend analysis Reporting Governance

15 Contract Deliverables
PS01 Support DEWPO to coordinate and develop the national EWP PS02 Develop and maintain a rolling 3 year EWP delivery plan PS03 Provide QA oversight and advice for effective management of the EWP PS04 Provide expert advice PS05 Manage program financial requirements PS06 Provide reports and audits in accordance with the reporting regime Michael / Pat Straight from contract National focus, regional support 6 year contract + potential 2 x 2 year extension. Opportunity to embark in open and collaborative behaviors, interactive and responsive to changing needs and requirements. Less adversarial contracting behavior Long term and short- term reactive decision making. The old CMS process was defined by budgets allocated to a specific contract region/area and work allocated locally by region/base staff to contractors to undertake each project. Limited cross Regional levelling of resourcing and ability to respond to National priorities. Under the BSR model no particular base or region is guaranteed work, it will be allocated to meet the highest Defence priorities, risk and resources. Will be more attuned to longer term planning and responsive to changes in priorities. National focus, regional support – colocation, key person on the ground to assist, liaise with, provide expert advice, feed projects into program. DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 15 15

16 Responsibilities Develop, manage and maintain a rolling three-year EWP delivery program. Incorporate the following into the Program. Cash carry over/multi year pro. National and Regional projects. Land management, EU and DOTAM. Urgent works. Sponsor Funded Works and EPVR. Michael / Pat Model not entirely mature at this point – developing. Mike Healy house analogy – the plans are drawn, the structure is built, but there remains some work to complete. Key objective is to see that Defence strategic objectives and financial spend targets are met. New systems, procedures, workflows, documentation, platform, relationships. PS view: Customer must continue to receive the service they require. Uncertainty about role moving forward Significant amounts of corporate knowledge – must be able to contribute Support the model DEWPO Presentation November 2014DEWPO Regional Presentation

17 Responsibilities (cont)
Provide QA, expert advice and governance of program delivery Coordinated approach across the Defence Estate Facilitate cross-program efficiencies Coordinate and facilitate the delivery of Sponsor Funded Works Provide consolidated reporting and auditing Directed by Defence strategic objectives and a National focus Protect Defence and DEWPO interests Provide advice which supports and enhances outcomes Do what we say we will Principles of Governance Ensure scoping data supports effective bundling and delivery DEWPO Regional Presentation November 2014DEWPO Presentation November 2014DEWPO Regional Presentation 17

18 Project Delivery Services
Enhanced project delivery capability – separating maintenance planning from delivery Providing the flexibility and scalability of two National providers Augility and Aurecon Base services retender 10 contractors 5 regions 8 base services This is one element of BSR New model for delivering EWP outcomes Service delivery Focus on stakeholder engagement

19 PDS - Aurecon - Contacts by Region
Regional Leaders  Office Phone Work Mobile Work address Work Fax Craig Seaton Regional Leader SNSW Jamie Smith Regional Leader QLD Michael Dunn Regional Leader NNSW Kate Emerson Regional Leader Vic/Tas Kelly Ansell Regional Leader CW Aurecon DEWPO Presentation November 2014DEWPO Regional Presentation

20 PDS - Augility Contacts by Region
Augility Contract Administrator and Client Relationship Manager Damon Howes Canberra Program Director Duane Loader Sydney National HSEQ Manager David Snape Regional Project Managers Queensland Darren Green Brisbane Northern NSW Hutch Bykerk Southern NSW John Parker Victoria/Tasmania Qi Chen Melbourne Central West ( SA and WA ) Paul Heine Perth Central West ( NT ) DEWPO Presentation November 2014DEWPO Regional Presentation

21 Current status 2014 - 15 EWP CMS program $38m, forecast $19m
NPSS program $213m, forecast $229m NPS program $179m, forecast spend $148m Aurecon Augility >1080 projects bundled and prioritised No EA from EMOS Total budget $389m Total program $430m Total forecast $396m Michael / Pat EWP – Estate Works Program Program Scope +/- $400m pa In excess of 1,000 Projects in EWP Devolved/Sponsored Works Other Groups priorities and resources >$50m pa Approximately 200 Projects Qualified Service Elements to undertake project management and/or Project delivery in order to maintain skills and capability on deployment Six year contract with two, two year options. DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 21 21

22 Current status (cont) 2015 - 16 EWP
> 1200 projects to be bundled and prioritised Limited EA from EMOS Prioritisation process Approx $400m program EWP to be built from EA/AU data Currently developing a 2 year program whilst awaiting Estate Appraisal (EA) to be carried out by EMOS DEWPO is requesting $200 million to be moved from to program to balance longer term program effort to around $400 million average annual spend EA data

23 Prioritisation process
Raw CMS data Fundamental principle is logical task bundling to deliver efficiencies in procurement and delivery How: Separate National projects Package by risk, complexity, delivery timeframe, region, site, similar trade specialisation, value proposition, or a combination of factors Dynamic program – EPVR, SFW, Ph 1 processes Accept advice from PDS Accept advice from market re delivery

24 What it could look like (eg 2014-15 EWP)
9 Design Consultancies Specialist Works Packages CBD - North (11 sites) CBD - South (13 sites) Remote – Central (3 sites) Remote – North (5 sites) DS-NAT $26.1m DS-QLD 32 Sites $28.6m CBD – Hunter (6 sites) CBD – Sydney (16 sites) CBD – Canberra (7 sites) Remote – Riverina (6 sites) Remote – South Coast NSW (3 sites) DS-NNSW 22 Sites $27.8m DS-SNSW 16 Sites $24.0m Michael / Pat Indicative National spread of works – will change Dynamic program – expect change – SFW, EPVR, Ph 1 scope and feasibility Chunks works into logical, management projects that are designed to create efficiencies across the program. Logical way of distributing work ac ross the country whilst driving efficiency, quality and facilitating program achievement. EWP – Estate Works Program Program Scope +/- $400m pa In excess of 1,000 Projects in EWP Devolved/Sponsored Works Other Groups priorities and resources >$50m pa Approximately 200 Projects Qualified Service Elements to undertake project management and/or Project delivery in order to maintain skills and capability on deployment Six year contract with two, two year options. CBD – Melbourne (7 sites) Remote – Victoria East (4 sites) Remote – Victoria NW (6 sites) Remote – Tasmania (9 sites) CBD – Adelaide (2 sites) CBD - Darwin (8 sites) CBD - Perth (11 sites) Remote - North (7 sites) Remote – South (1 site) DS-VT 26 Sites $17.4m DS-CW 29 Sites $47.3m DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 24 24

25 Milestones EWP 15/16 2015/16 Program developed by mid Nov 2014
Regional Facilities Conference Dec 2014 National Facilities Conference Feb 2015 Presentation of 2015/16 Program for 1st Pass Endorsement Apr 2015. Intent to move bulk of program delivery to first half of the FY for delivery Michael / Pat DEWPO Regional Presentation DEWPO Presentation November 2014DEWPO Regional Presentation 25 25 25

26 Questions Over to All DEWPO Presentation November 2014DEWPO Regional Presentation


Download ppt "DEFENCE SUPPORT OPERATIONS (DSO) Estate Works Program"

Similar presentations


Ads by Google