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Diocese of Spokane Safe Environment Program for Children and Youth Safe Environment Workshop for Pastors, Safe Environment Coordinators, DREs, and School.

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Presentation on theme: "Diocese of Spokane Safe Environment Program for Children and Youth Safe Environment Workshop for Pastors, Safe Environment Coordinators, DREs, and School."— Presentation transcript:

1 Diocese of Spokane Safe Environment Program for Children and Youth Safe Environment Workshop for Pastors, Safe Environment Coordinators, DREs, and School Principals 2014-2015 2014-2015

2 Let Us Pray!

3 Prayer of Saint Francis of Assisi Lord, make me an instrument of your peace. Where there is hatred, let me sow love; where there is injury, pardon; where there is doubt, faith; where there is despair, hope; where there is darkness, light; and where there is sadness, joy. O Divine Master, grant that I may not so much seek to be consoled as to console; to be understood as to understand; to be loved as to love. For it is in giving that we receive; it is in pardoning that we are pardoned; and it is in dying that we are born to eternal life. Amen

4 TEN POINTS FOR PROTECTING CHILDREN Teresa M. Kettelkamp Executive Director Secretariat of Child and Youth Protection 1. Sexual molestation is about the victim. Many people are affected when a priest abuses a minor, but the individual most impacted is the victim who has suffered a violation of trust that can affect his or her entire life. The abuser, the family of the abused, and the parish community are all affected by this sin and crime, but the primary person of concern must be the victim. 2. No one has the right to have access to children. If people wish to volunteer for the church, for example, in a parish or school, they must follow diocesan guidelines on background checks, safe environment training, policies and procedures, and codes of conduct. No one, no matter who they are, has an automatic right to be around children or young people who are in the care of the church without proper screening and without following the rules.

5 3. Common sense is not all that common. It is naive to presume that people automatically know boundaries so organizations and families have to spell them out. For example, no youth minister, cleric or other adult leader should be in a child’s bedroom, alone with the child. 4. Child sexual abuse can be prevented. Awareness that child sexual abuse exists and can exist anywhere is a start. It is then critical to build safety barriers around children and young people to keep them from harm. These barriers come in the form of protective guardians, codes of conduct, background evaluations, policies and procedures, and safety training programs. 4. Child sexual abuse can be prevented. Awareness that child sexual abuse exists and can exist anywhere is a start. It is then critical to build safety barriers around children and young people to keep them from harm. These barriers come in the form of protective guardians, codes of conduct, background evaluations, policies and procedures, and safety training programs. 5. The residual effects of having been abused can last a lifetime. Those who have been abused seldom “just get over it.” The sense of violation goes deep into a person’s psyche and feelings of anger, shame, hurt and betrayal can build long after the abuse has taken place. Some have even described the feeling as if it has “scarred their soul.”

6 6. Feeling heard leads toward healing. Relief from hurt and anger often comes when one feels heard, when one’s pain and concerns are taken seriously, and a victim/survivor’s appropriate sense of rage and indignation are acknowledged. Not being acknowledged contributes to a victim’s sense of being invisible, unimportant and unworthy; they are in some way “revictimized.” 7. You cannot always predict who will be an abuser. Experience shows that most abuse is at the hands of someone who has gained the trust of a victim/survivor and his/her family. Most abuse also occurs in the family setting. Sometimes the “nicest person in the world” is an abuser, and this “niceness” enables a false sense of trust to be created between abuser and abused. 8. There are behavioral warning signs of child abusers. Training and education help adults recognize grooming techniques that are precursors to abuse. Some abusers isolate a potential victim by giving him or her undue attention or lavish gifts. Another common grooming technique is to allow young people to participate in activities which their parents or guardians would not approve, such as watching pornography, drinking alcohol, using drugs, and excessive touching, which includes wrestling and tickling. It is also critical to be wary of age-inappropriate relationships, seen, for example, in the adult who is more comfortable with children than fellow adults. Parishes can set up rules to guide interaction between adults and children.

7 9. People can be taught to identify grooming behavior – which are the actions which abusers take to project the image that they are kind, generous, caring people, while their intent is to lure a minor into an inappropriate relationship. An abuser may develop a relationship with the family to increase his credibility. Abusers might show attention to the child by talking to him/her, being friendly, sharing alcohol with a minor and giving the child “status” by insinuating that the child is their favorite or “special person.” Offenders can be patient and may “groom” their victim, his or her family, or community for years. 10. Background checks work. Background checks in churches, schools and other organizations keep predators away from children both because they scare off some predators and because they uncover past actions which should ban an adult from working or volunteering with children. If an adult has had difficulty with some boundaries that society sets, such as not driving while intoxicated or not disturbing the public peace, he or she may have difficulties with other boundaries, such as not hurting a child. Never forget that offenders lie.

8 What do we need to do to implement the Diocesan Safe Environment Program in our parish/school?

9 There are definitely many tasks that need to be accomplished at the local and diocesan levels in order to meet the requirements of the Charter for a Safe Environment for Children and Youth; but they can be accomplished, if we work together!

10 Safe Environment Coordinator The pastor annually must designate one person to coordinate the Safe Environment Program for the parish and school. The name, address, telephone number, and e-mail address of this person should be sent to the Diocesan Office of Education as soon as possible (Form 302). jmartin@dioceseofspokane.org

11 Safe Environment Trainings for Adults: 1. Clergy and Employees 2. Adult Volunteers

12 Sexual Harassment, Exploitation, and Abuse Prevention Trainings All new clergy and new employees are required to participate in one of the monthly Diocesan Safe Environment Trainings for Clergy and Employees (Sexual Harassment, Exploitation, and Abuse Prevention Training) at the Catholic Pastoral Center, have a background check, read and sign a copy of the Spokane Diocesan Code of Conduct, and complete a Disclosure Statement

13 Adult Volunteers All volunteers who work with children or youth are required to participate in an initial Safe Environment Training for Adult Volunteers (Code of Conduct Training), have a WSP or Nexus-Lexus (Choice Point) background check, read and sign a copy of the Spokane Diocesan Code of Conduct, and complete a Disclosure Statement

14 The Safe Environment Training for Adult Volunteers (Code of Conduct Training) The Diocesan Safe Environment Training for Adult Volunteers (Code of Conduct Training) consists of three major components: 1.The Child Sexual Abuse Presentation (power point on website) 2.Reading and Discussing the Diocesan Code of Conduct (Form 203) 3.Viewing the Entrusted to Our Care video (website)

15 Parish/School Code of Conduct Training All volunteer training materials can be accessed on our diocesan website: 1. Power Point Presentation; 2. Code of Conduct; 3. Video: Entrusted to Our Care. http://www.dioceseofspokane.org/children.php

16 Code of Conduct The Diocesan Code of Conduct (Form 203/203A) is available in English and Spanish on the Diocesan website at www.dioceseofspokane.org. www.dioceseofspokane.org Just click on: Protecting Our Children

17 Entrusted to Our Care The Entrusted to Our Care video was provided to all parishes and schools. It is a video response to the Diocesan Code of Conduct. This video is available to you in DVD format only. This format contains both English and Spanish versions. The video also is available on our diocesan website.

18 WSP Background Check All clergy, employees and volunteers must have a Washington State Patrol Background check before they begin work with children or youth. Parishes and schools are now required to set up an online account with the Washington State Patrol to process ALL WSP background checks for volunteers.

19 Moving In From Out Of State? All employees (other than school) or volunteers who have NOT lived continuously in the State of Washington for the past three years, must have an out-of-state background check which is conducted through the Diocesan Office of Education. The cost for this check will be between $6.00 and $10.00.

20 Moving In From Out Of State? All new employees (not school) and volunteers who have not lived in the State of Washington anytime during the last three years must complete Section 2 of the Safe Environment Consent and Training Summary form (Form 303). Email, mail, or fax the signed form to the Diocesan Office of Education. We will send a copy of the clearance and an invoice back to the parish/school after the background check has been completed. Diocesan Office of Education P.O. Box 1453 Spokane WA, 99210-1453 FAX: (509) 358-7302

21 FBI Fingerprint Check All school employees are required to have an FBI Fingerprint Background check. Employees will be given directions and materials for this background check when they attend the New Employee Orientation. Fingerprint cards are also available in the school offices.

22 Establishing a Washington State Patrol Background Check Account https://fortress.wa.gov/wsp/watch/Help?Index=forms Washington State Patrol Washington Access to Criminal History (WATCH) New Account/User Application Check: New Account Check: Nonprofit Complete Application and mail or fax with proof of nonprofit status WATCH Identification & Criminal History Section P.O. Box 42633 Olympia, WA 98504-2633

23 Establishing a Washington State Patrol Background Check Account There is not a fee for nonprofits!!!

24 Background Check Background checks for all clergy, employees, and volunteers must be conducted EVERY FIVE YEARS

25 https://fortress.wa.gov/wsp/watch Scroll to bottom of the page Scroll to bottom of the page Click on “Login using a Pre-Established Account” Click on “Login using a Pre-Established Account”“Login using a Pre-Established Account“Login using a Pre-Established Account User Name Password WATCH

26 Confidentiality It is extremely important that those conducting background checks maintain a high level of confidentiality. Information regarding the volunteer or the WATCH findings may never be shared with anyone other that the appropriate administrator (pastor, principal, DRE, youth minister, etc.)

27 WATCH Findings A copy of ALL potential criminal findings must be given to the pastor and a copy be sent to the Diocesan Office of Education with the A copy of ALL potential criminal findings must be given to the pastor and a copy be sent to the Diocesan Office of Education with the Safe Environment Background Consent & Training Summary Form 303.Safe Environment Background Consent & Training Summary

28 WATCH Findings When presented with information regarding a volunteer with a possible criminal background, it is the pastor’s responsibility to determine whether or not this individual may be permitted to volunteer with children and/or youth. The Diocesan Code of Conduct should be the primary guide.

29 Disclosure Statement All new clergy, employees, and volunteers are required to complete a Disclosure Statement (form 206/206A), indicating whether they have or have not been convicted of a crime against person. A copy of the Disclosure Statement can be found on the Diocesan website: http://www.dioceseofspokane.org/children.php

30 After Conducting a Safe Environment Training for Adult Volunteers (Code of Conduct Training), Please :   Maintain all hard copies or digital copies (PDF) of the training roster (Form 201), the signed training certificate (Form 202), the signed Code of Conduct (Form 203), the signed Safe Environment Background Consent and Training Summary (Form 303), and a signed Disclosure Statement (Form 206) for all volunteers.   Mail a hard copy or email a digitally scanned copy (PDF) of all training rosters (Form 201) to the Office of Education.   Complete Section 3 of the Safe Environment Background Consent & Training Summary (Form 303) for each individual containing the signed consent to conduct a background check, the date of training, the date of the signed Code of Conduct, the date of a signed Disclosure Statement, and the date of the WSP background clearance and email/mail that document to the Office of Education.   Attach a copy of all possible criminal matches found on the Washington State History Depository to the individual training summary form before sending it to the diocesan office.

31 All of These Forms Can Be Found on the Diocesan website http://www.dioceseofspokane.org/children.php

32 Annual Online Update After completing an initial Safe Environment Training all clergy, employees, and volunteers are required to complete an Annual Online Update between July 1 and November 1. This update consists of reading an article regarding a Safe Environment topic, passing a ten question online quiz pertaining to the article, and reviewing the Diocesan Code of Conduct (Question 11).

33 ETS ETS is the Diocesan Safe Environment Tracking/Training System. After a member of the clergy, an employee or a volunteer completes an initial Safe Environment Training, she/he is assigned an identification number, which is then recorded by the Diocesan Office of Education into the ETS according to parish, school, or location.

34 How Do I Access the ETS System All parishes, schools, and other entities have been assigned an administrator ETS Username and Password. These are available through the Diocesan Office of Education.

35 ETS LOGIN Login to ETS Admin: Login to ETS Admin: http://ets.dioceseofspokane.org/login/loginadmin Enter your USERNAME and PASSWORD. St. George Parish USERNAME:SGP PASSWORD:111Ministry

36 How Do Volunteers and Employees Access the Annual Online Update? Go to the Diocesan Website, select Protecting our Children, select Annual Online Update from the menu Or go here: http://ets.dioceseofspokane.org/login/loginassessment Enter your ID# Enter the password: Ministry (capital M) Enter your ID# Enter the password: Ministry (capital M)

37 Click on Protecting Our Children …and then click on Annual Online Update

38 Online Article and Quiz After reading the article and taking the ten question online quiz, volunteers and employees must also indicate that they have read the Diocesan Code of Conduct (Question 11). All ten questions must be answered correctly on the quiz before the system will update, but an individual can take the quiz as many times as necessary in order to pass it.

39 Online Training EVERYONE who has had the initial adult safe environment training is now required to complete the online training and test annually between July 1 and November 1. Anyone who is NOT current by November 1 will become noncompliant, and he/she may not be permitted to continue employment or volunteer with children.

40 Online Training It is the responsibility of the parish/school safe environment coordinator to notify all parish/school employees and volunteers about the annual online training and to monitor the ETS website to insure that all employees and volunteers are compliant with training requirements.

41 Safe Environment Files The Diocesan Office of Education now only maintains a digital file for all volunteers who work with children and youth, all clergy, and all employees. These files contain: Safe Environment Background Consent & Training Summary (Form 303) form for anyone who has been trained. Background check results for those who have lived out of state. Training rosters for all trainings conducted by the parishes, schools, entities, and the Office of Education.

42 What about the education program for children and youth? All children and youth involved in parish/school programs must participate annually in a Personal Safety/Safe Environment Program at the parish/school. It is no longer acceptable to presume that the children are receiving this training at their public schools.

43 Materials for the Student Safe Environment Program Every parish and school in the diocese is expected to use the VIRTUS Online Touching Safety Program for all children and youth (Grades K to 12) who are registered in formal programs. VIRTUS Online Touching Safety Program was created for four specific age groups: Grades K through 2 Grades K through 2 Grades 3 through 5 Grades 3 through 5 Grades 6 through 8 Grades 6 through 8 Grades 9 through 12 Grades 9 through 12

44 Touching Safety Program Themes Year 1: Lesson 1Touching Safety Rules Lesson 2Safe Friends, Safe Adults, and Safe Touches Year 2:Lesson 3Boundaries Lesson 4Telling Someone You Trust Year 3:Lesson 5Grooming Lesson 6No Secrets

45 Virtus For Children and Youth The Virtus Program for children and youth also has an introductory video which should be shown before the initial lesson each year. A copy of this DVD video was provided to all parishes and schools. If you do not have a copy of the video and/or you need copies of the lessons, please contact Jackie: The Virtus Program for children and youth also has an introductory video which should be shown before the initial lesson each year. A copy of this DVD video was provided to all parishes and schools. If you do not have a copy of the video and/or you need copies of the lessons, please contact Jackie: jmartin@dioceseofspokane.orgjmartin@dioceseofspokane.org

46 Supplementary Materials for the Student Safe Environment Program There are numerous supplementary materials available for teaching the Personal Safety/Safe Environment Curriculum to our children and youth; but please remember that these are supplementary. The Virtus materials are the required Safe Environment Training materials for children and youth.

47 Reporting Abuse Every child/youth MUST know how to report suspected abuse to a safe adult. This is an absolute component for all trainings!

48 Agreement for Youth Working with Minors: Form 105 This form has two primary purposes: 1. It is an educational tool to help youth better understand their responsibilities as supervisors of younger children. 2. It formalizes the youth’s responsibility to uphold and implement the Diocesan Code of Conduct when working with younger children.

49 Safe Environment Education Annual Reporting Forms Parishes/schools are required annually to report to the Diocesan Office of Education, the names of all students in their programs and the date that they were trained, the names of the students who were absent during the trainings, the names of the students whose parents denied permission for them to participate in the training, the materials used, and the names of the presenters.

50 Safe Environment Education Annual Reporting Forms We need to know the identity of each child/youth, the annual training dates, whether the parents chose to have their child opt-out of the training, or whether the child was absent on the day(s) of the training, or whether the child/youth has withdrawn from the program (form 101) http://www.dioceseofspokane.org/children.php

51 Safe Environment Training For Students Last Name First Name Grade 2014-2015 Date(s) Trained 2014-2015 Opt-out 2014-2015 Absent 2014-2015 No Longer in Program Total

52 An Excel version of Form 101can be obtained from Jackie Martin at jmartin@dioceseofspokane.org

53 Parental Denial of Permission and Absence Form 106 When parents choose to “Opt-Out” their children from the Safe Environment Program, you MUST receive a signed Opt-Out form (Parental Denial of Permission Form 106) from them for each child. If they refuse to sign a form, you MUST complete a form for the child/youth and indicate that the parent refused to sign the form.

54 Opt-Out Parental Denial of Permission Form 106 In addition to the “Opt-Out” form, you MUST offer the Safe Environment Training materials to the parents for them to use with their children at home, and you need to maintain a copy of both the “Opt-Out” Form 106 and the letter that you sent to the parents indicating the materials offer.

55 Student Absence Form 106 If a child is absent on the day(s) that the Safe Environment lesson(s) are taught. You are required to either offer the lesson(s) on an alternative date for that child or send the materials home so that the parents can provide the training. You MUST keep a copy of Form 106 that accompanied the materials to the child’s home.

56 Safe Environment Education for Parents Parishes/schools also are encouraged to offer a separate annual safe environment training for parents. The video, “What Do I Say Now”, is an excellent resource for this training.

57 Pastor’s Letter to Bishop Pastors are required to submit a letter to the bishop of the diocese, stating that they have received or have access to the safe environment materials, and they have implemented the Diocesan Safe Environment Program for Children and Youth in their parishes and schools (form 302). Pastors are required to annually submit a letter to the bishop of the diocese, stating that they have received or have access to the safe environment materials, and they have implemented the Diocesan Safe Environment Program for Children and Youth in their parishes and schools (form 302).

58 Annual Safe Environment Audit The USCCB annually contracts with an auditing firm to conduct a national audit of ALL dioceses and eparchies in the United States. In 2014 we will be visited during the week of November 17th by an auditor(s) from Stonebridge Business Partners. They will audit the 2013-2014 safe environment records. Some parishes and schools also may be visited by the auditor(s) during that week. The pastor and the safe environment coordinator will be asked to show proof that the parish/school is compliant with the USCCB Charter.

59 Annual Safe Environment Audit What should you expect? What should you expect? What do you need to do to insure compliance? What do you need to do to insure compliance?

60 Instructions, Checklist, Guidelines for Pastors, School Administrators, and Safe Environment Coordinators Pastors have overall responsibility to ensure that all new Clergy and employees attend the Diocesan Safe Environment/Sexual Harassment monthly training within 30 days of hire. Pastors are also accountable for ensuring that employees and volunteers (who work with children) in their assigned parish or area, complete the requirements for employees/volunteers outlined. However, all employees and volunteers MUST have a background check before they begin their work with children.

61 Additionally the Pastor must: 1. 1. Complete the Pastors Letter (form 302) annually in each parish or assigned areas and return it to the Diocesan Office of Education no later than October 1 of each year. 2. 2. Complete the top portion of the form stating that he has access to the Safe Environment and Virtus Program materials and will implement the programs during the audit year (July 1-June 30). 3. 3. Identify a Safe Environment Program Coordinator for each parish or school and complete the contact information by October 1 st annually. 4. 4. If a parish will not have any programs for children/youth or any new volunteers the Pastor completes the lower portion of the Pastor’s Letter.

62 Additionally the Pastor must: 5. 5. Work with the coordinator to ensure that all components and data requirements are completed and sent to the Diocesan Office of Education as required. 6. 6. Assure that all clergy, employees and volunteers have completed all requirements and are listed in the ETS. 7. 7. Ensure that required rosters, letters, etc. are maintained in the parish files and accessible for audit if necessary.

63 Responsibilities of the Safe (SEC) Environment Coordinator It is the responsibility of the Safe Environment Coordinator to work with the Pastor to ensure: 1. 1. That 2 Virtus Lessons are presented for all children/youth who are enrolled or attend any parish program during the audit year. 2. 2. That any parents who choose not to have their child(ren) attend the Virtus training, sign “opt out” letters (form 106/106a) and these letters are maintained in the parish files.

64 Responsibilities of the Safe (SE) Environment Coordinator 3. 3. That parents of children who are absent during the Virtus training are sent a letter offering them the Virtus lessons to train their own children (for 106/106a). A copy of the letter and lists of the parents who received the letter are to be maintained in the parish files. 4. 4. That records of training and attendance (form 101/101a) are completed and copies sent to the Diocesan Office of Education as soon as all trainings are completed, but NO LATER than May 1 each year. 5. 5. That parents are invited to any Safe Environment trainings provided for adults.

65 Responsibilities of the SE coordinator for adult employees and volunteers It also is the responsibility of the Safe Environment Coordinator to work with the Pastor to insure that the ETS is up to date and that all employees and volunteers complete their initial requirements and complete the Annual Online Update between July 1 and November 1 each year. Those who have not completed the Annual Online Update by November 1 will become noncompliant in ETS. Noncompliant employees and volunteers may not be permitted to continue to minister, work or volunteer in the diocese.

66 Requirements for Clergy and Employees All Clergy and Employees must complete and have on file with the Office of Education:   Washington State or Out of State Background check (forms 303/303a) *School employees must complete FBI fingerprint check.   Signed Disclosure statement (form 206/206a)   Initial Safe Environment certificate of training that is provided by the Diocese (form 202)   Signed Code of Conduct (form 203/203a)   And must complete the Annual Online Update.

67 Requirements for Volunteers All volunteers who work with children must complete and have on file at the parish/school:   Washington State or Out of State background check (forms 303/303a)   Signed Disclosure statement (form 206/206a)   Initial Safe Environment certificate of training that is provided by the parish, school or Diocese (form 202)   Signed Code of Conduct (form 203/203a)   And must complete the Annual Online Update.

68 SEND or EMAIL To the Diocesan Office  Form 302 for each parish/school  Form 303 for each volunteer  All POSITVE WSP Criminal History Reports

69 The Safe Environment Training for Adult Volunteers Power Point can be found on the diocesan website at: http://www.dioceseofspokane.org/children.php

70 Questions? Please contact: Dr. Duane Schafer dschafer@dioceseofspokane.org dschafer@dioceseofspokane.org Jackie Martin jmartin@dioceseofspokane.org jmartin@dioceseofspokane.org Diocesan Office of Education (509) 358-7330 (800) 831-1768

71 Thank you! Thank you for your cooperation and your willingness to fully implement the Spokane Diocesan Safe Environment Program for Children and Youth in your parish and school.


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