Presentation on theme: "1 Winter 2010 Forums Welcome! We are glad you have called."— Presentation transcript:
1 Winter 2010 Forums Welcome! We are glad you have called.
2 Purpose of This Meeting Prepare Delegates/Alternates for the Annual Meeting (20 minutes) Get Feedback on: Product Sales Moving Forward (45 minutes) and Increasing Participation and retention of girls in grades 6-8 (45 minutes)
3 Timing for Today’s Meeting 7:00 PM Call Begins 7:05 PMPresentation on Annual Meeting 7:25 PMQuestions and Answers 7:30 PMPresentation on Product Sales Moving Forward 7:45 PM Presentation on Increasing Participation and retention of girls in grades 6-8 8:00 PMMeeting Adjourn
4 GSCNC Annual Meeting Date: Saturday - April 17,2010, arrive by 8 AM Location: National Conference Center, Lansdowne, VA – 18980 Upper Belmont Place Lansdowne, VA 20176 Note: for those using a GPS city is Leesburg, VA Register: http://www.gscnc.org/annualmeeting/index.php Theme: One Great New Council Note: The Annual Meeting is a uniformed event!!
5 Registration upon arrival Registration will open at 8 AM There will be coffee and pastries for all. You can stay the night for the special rate of $99 (includes dinner and breakfast). Visit our website and follow the link to make a reservation Parking is free Exhibit Hall and Association Tables open at 8AM for you to visit.
6 Timing for the Annual Meeting Option 1 (Delegates) All are welcome to attend. Option 2 and 3 (Visitors & Some Alternates) All are welcome to attend. Business Meeting 9:30-10:45 Exhibit Hall Open from 8 AM To 10:45 AM SWAP Corner High Adventure Vendors Archives Committee Program Opportunities Information Sessions 9:30-10:45 Learning How to Use Program Kits and Other Activities to Inspire Your Troop What to look forward to in Teen Programming Camp Updates - Properties, Troop Camping and Sleep Away Camp Use Technology to Expand your Troop Experience Call to Order Report of Credentials Committee - Adoption of Agenda - Adoption of Rules of Order - Minutes of the Council Annual Meeting - Treasurers Report - Nominating Committee / Elections - Business as Required, Forum Feedback, etc.
7 Information Sessions Concurrent to Girl Scout Exhibit and Business meeting we will have four info sessions Learning How to Use Program Kits and Other Activities to Inspire Your Troop What to look forward to in Teen Programming Camp Updates - Properties, Troop Camping and Sleep Away Camp Use Technology to Expand your Troop Experience
8 Annual Meeting – Plenary Session GENERAL PLENARY SESSION (11 AM – 12:30 PM) Exhibit Hall and Workshops Closes. Everyone Attends. Parade of Flags and Girl Scout Celebration State of GSCNC GSCNC President Diane Tipton’s Remarks and Executive Director Jan Verhage’s Remarks Report of the Teller Recognitions of outgoing Board and Nominating Committee Members Installation of Elected Officers Presentation of Adult Recognition Closing Ceremony Cake and Punch Reception Immediately Following.
9 Afternoon Training Opportunities Leader Blitz Gold Award Workshop REACH training Service Unit Manager Training 150 Skills for Teen Advisors Troop Finances Multi-Level Troop Management Running an Effective Meeting Starting at 1:30 there will be opportunities for volunteers to take enrichment training. Box lunches will be available for purchase for $10 through our GSCNC Training Site
10 Assumptions for this Meeting Registration for the Annual Meeting opens March 2nd(www.gscnc.org/annual)www.gscnc.org/annual Have reviewed the bylaws and local governance materials on the website, including the delegate orientation. (http://www.gscnc.org/delegate_multimedia.html) Understand the important role you have in providing input to the Board of Directors
11 New Registration Process at Annual Meeting IMPORTANT all delegates and alternates will receive an email with a unique link to register. Registration is based alphabetically by your last name. You will be given a nametag that will be scanned for recording purposes and asked to sign your name for Council records. Email Hadley Hines, email@example.com if you have firstname.lastname@example.org
12 Alternate Delegates Be Alert! If you are an Alternate Delegate you will need to be alert as you might be asked to serve as a Delegate (i.e. Voting Member) In the Concourse there will be a large screen with a list of Service Units still awaiting delegates, if by 8:45 the Delegate from your Service Unit has not checked in-- You should proceed to registration table to become a Voting Member
13 Alternate Delegates Be Alert! (Continued) By 8:55 if your Association still needs Delegates and you are an Alternate Delegate for a Service Unit in that Association you will be moved into a “Voting Member” slot for that Association. Registration will be closed by 9:10 AM so that we can tally and be ready to give the Credentials Report
14 Alternate Delegates: Visit Delegate Screen in Ballroom
15 How to read the Ballroom Screen This is your Association and Service Unit This represents how many delegates your Service Unit gets based on the formula one delegate for every 200 girl members This represents how many delegates from your Association and Service Unit have checked in the day of the Annual Meeting If your Service Unit is RED or your Association is RED, and you are an Alternate Delegate you must proceed to the Registration Table at 8:45 AM so you can serve as a Voting Member.
17 Overall Task Examine current trends related to Girl Scout product sales at GSCNC and throughout the country. Evaluate the strengths, challenges, and opportunities of GSCNC’s product sales. Make a recommendation to the Board of Directors for GSCNC’s product sales for 2011 and beyond.
18 Product Sales – Quick Facts Product Sale income is the biggest contributor to girl program at the troop level and to the support of girl membership and program at the council level. Product Sales income is between 70% -75% of Council Income. Last year, troops earned $2,436,494 from the Cookie Sale. In recent years councils throughout the country have been looking at their product sales in order to enhance income for troops and the council. We need to do that too!
19 Product Sales Picture for GSCNC Calendar Sale: Fall Sale – Troops earn $1.50 for each calendar sold. Sale has been decreasing for last 5 years. Nut Sale: Fall Sale – Troops earn 15% of income for each product sold. Came from Shenandoah Region and Frederick County, MD. 14 service units along with the Shenandoah region’s counties participated this fall. Significant room for growth. QSP: Spring Sale – All funds go to property development. Sale has been static for last 3 years. Cookie Sale: Spring Sale – Troops earn $.60 for each box sold. The volume has increased each year since 2005, when the price increased to $3.50. Exception was last year – economy drove sales down throughout the country. Room for growth here too.
20 Budget Picture for GSCNC The FY 2011 preliminary budget for FY2011 projects the first ever deficit. The projected deficit is about $260,000 and could increase as the budget is finalized. The budget is "no frills" with SHARE and corporate income stretched to the max. Our operating reserves have been reduced as we have completed construction at both Winona and Brighton Woods.
21 What next? We need to..... Close the gap in the FY 2011 Budget Replenish operating reserves
22 Our Best Option: Look at Product Sales Here are the possibilities: Expand the fall Nut Sale throughout the council. Include QSP and calendars in this effort – though we may “rest” the calendar sale for a year or two. Possible Additional Revenue: $125,000 Raise Cookie Prices to $4.00. We had originally planned to raise cookie prices for this current year sale – but delayed because of the economy. Possible Additional Revenue: $1,000,000
23 What about raising cookie prices? Currently, 25% of councils in the country are selling cookies at $4.00 per box – many will move in that direction for the 2011 sale. If we increase the cost to $4.00, the troop profit will most likely increase to $.65 per box. National research has proven that customers will pay $4.00 per box for Girl Scout Cookies – already spending that much for other premium brands.
24 Questions for Discussion If the Board of Directors decided to expand the fall Nut Sale to cover the entire council and include QSP as part of that effort, what would the Board need to consider? What suggestions would you offer? If the Board of Directors felt it was necessary to increase the cost of cookies to $4.00 per box, what suggestions would you make to help ensure success?
25 Increasing participation, and retention of girls in grades 6-8
26 Corporate Goal for 2010 – 2011 - increase girl membership by 5% Increase participation of girls in grades 6-8 by 2.5% to 10,141in FY’10. Response to national and GSCNC statistics Why 6-8 Graders?
31 Supporting Girls in Grades 6-8 Provide programs relevant to Girl Scout Cadettes Allow for flexible participation Education about life after Girl Scout Juniors
32 What activities or resources do we need in place to support the transition of girls from Girl Scout Juniors to Girl Scout Cadettes? What examples of local success do we have that could be replicated?
33 See you at the Annual Meeting, Saturday, April 17 th at 8 AM! THANK YOU!