1. WEDNESDAY, APRIL 2, 2008 OHIO RESOURCE CENTER The OHIO STATE UNIVERSITY 10:00 A.M. – 3:00 P.M.

2. I. INTRODUCTION TO PERKINS

3. HISTORY AND OVERVIEW Perkins Timeline 1905—Advocates of “practical education” argue for broader public school curriculum that prepares graduates for jobs. 1917—Smith-Hughes Vocational Education Act gives voc ed $1.7 million for 1917-18 and creates federal board. 1936—George-Deen Act authorizes $14.55 million for voc ed.

4. HISTORY AND OVERVIEW 1940—Vocational education students, facilities used to aid war effort. 1963—Rep. Carl D. Perkins from Kentucky introduces bill to replace Smith-Hughes Act. 1968—Amendments authorize $800 million for voc ed; Congress appropriates $365.3 million. 1984—The Carl D. Perkins Act established funding authorization for a five-year period, focused on improving vocational programs and serving special populations.

5. HISTORY AND OVERVIEW 1990—Reauthorized Perkins Act authorizes up to $1.6 billion a year through 1995 for vocational education, including tech prep. 1995—Congress begins reauthorization process which will last until 1998. 1998—Perkins III is signed into law. 1998—The program was slated to end June of 2004, but was extended by Congress until the Bill could be reauthorized.

6. HISTORY AND OVERVIEW 2006—August, Perkins is reauthorized as the Carl D. Perkins Career & Technical Education Act of 2006 Changes to the Bill allows states to consolidate Tech Prep into the Perkins Basic Grant or to keep it separate. 2007—States submit a transitional plan 2008—April 1 deadline to submit 5-year Perkins IV state plan to USDE/OVAE

7. HISTORY AND OVERVIEW Perkins in Ohio 1998—Ohio begins to develop the Ohio Plan for the Administration of Career-Technical Education: July 1, 2000 through June 30, 2004. 1999—Ohio works with USDE to establish Performance Measures for Secondary, Adult, and Postsecondary. 2001—Performance Measures are established for Postsecondary. 2004—Perkins is extended for 2 years under an extension agreement with USDE. 2006—Perkins is reauthorized and state planning begins 2007—Ohio submits 1 year transition plan to USDE/OVAE for approval 2008—State Five-Year Plan is submitted to USDE/OVAE for approval and Perkins IV begins on July 1, 2008

8. HISTORY AND OVERVIEW The Carl D. Perkins Vocational and Applied Technology Education Act of 1998 (20 U.S.C. 2301) is a state grant, administered by the United States Department of Education (USDE), with a firm emphasis on accountability and program improvement. As stated in The Perkins Act of 2006: The Official Guide, the purpose of the Perkins Act is “to develop more fully the academic and career and technical skills of secondary education students and postsecondary education students who elect to enroll in career and technical education programs, by –

9. HISTORY AND OVERVIEW Building on the efforts of States and localities to develop challenging academic and technical standards and to assist students in meeting such standards, including preparation for high skill, high wage, or high demand occupations in current or emerging professions; Promoting the development of services and activities that integrate rigorous and challenging academic and career and technical instruction, and that link secondary education and postsecondary education for participating career and technical education students; Increasing State and local flexibility in providing services and activities designed to develop, implement, and improve career and technical education, including tech- prep education;

10. HISTORY AND OVERVIEW Conducting and disseminating national research and disseminating information on best practices that improve career and technical education programs, services, and activities; Providing technical assistance that— Promotes leadership, initial preparation, and professional development at the State and local levels; and Improves the quality of career and technical education teachers, faculty, administrators, and counselors; Supporting partnerships among secondary schools, postsecondary schools, postsecondary institutions, baccalaureate degree granting institutions, area career and technical education schools, local workforce investment boards, business and industry, and intermediaries; and

11. HISTORY AND OVERVIEW Providing individuals with opportunities throughout their lifetimes to develop, in conjunction with other education and training programs, the knowledge and skills needed to keep the United States competitive.”

12. HISTORY AND OVERVIEW In Ohio, the Ohio Department of Education/Career Technical and Adult Education (ODE) and Ohio Board of Regents/Workforce Development (OBR) departments monitor the Perkins grant. These two agencies work collaboratively to ensure that local eligible recipients of the grant are provided with the proper technical assistance needed for program implementation and improvement.

13. THE SINGING CONGRESSMAN CARL PERKINS THE FATHER OF THE PERKINS ACT NO, NOT REALLY!!!

14. CARL DEWEY PERKINS

16. FEDERAL GUIDELINES The Catalog of Federal Domestic Assistance (84.048 Vocational Education_Basic Grants to State) Education Department General Administrative Regulations (EDGAR) United States Code of Federal Regulations (CFR)

17. STATE GUIDELINES AND REGULATIONS The Carl D. Perkins Career and Technical Education Act of 2006 – OHIO’S STATE PLAN Local Planning Guide Local Planning Tool Annual use of the CCIP system for local planning Five-Year Performance Plan: Completed by June 1, 2008 (effective: July 1, 2008 – June 30, 2013 Under Perkins III: Carl D. Perkins Vocational and Applied Technology Act Operations Handbook for Ohio Postsecondary Institutions

18. FIVE-YEAR PERFORMANCE PLAN The five-year plan should address the following: Setting performance measure expectations Analysis of data Establishing performance objectives and targets Identifying goals and strategies Allocating resources in accordance with performance targets Reporting, results and evaluation Involvement of stakeholders in the process

19. THE STAKEHOLDERS What is a Perkins stakeholder? Who are the Perkins stakeholders? Stakeholders meetings

21. PERFORMANCE MEASURES Overview of the Perkins Legislation Commitment to Performance Measurement Commitment to Performance Accountability

22. PERFORMANCE MEASURES TECHNICAL STUDENT POPULATION Perkins requires state reporting on: Students who participate in technical coursework A identified threshold level of technical education

23. PERFORMANCE MEASURES TECHNICAL STUDENT POPULATION Technical Participants Technical Concentrator

24. PERFORMANCE MEASURES STATE AND LOCAL PERFORMANCE DATA OVERVIEW Five Core Indicators of Student Performance Multiple sub-indicators for a variety of student populations Gender, Race, Career Cluster and Special Populations

25. PERFORMANCE MEASURES CORE INDICATOR 1: ATTAINMENT Concentrators who attain technical Skills

26. PERFORMANCE MEASURES CORE INDICATOR 2: Credential, Certificate, or Degree Concentrators who attain an industry- recognized credential, certificate or degree

27. PERFORMANCE MEASURES CORE INDICATOR 3: Retention & Transfer Concentrators who remained enrolled in their original institution Concentrators who transferred to another two or four-year institution

28. PERFORMANCE MEASURES CORE INDICATOR 4: Student Placement Concentrators employed, in military service, or in apprenticeship program in the 2 nd quarter

29. PERFORMANCE MEASURES CORE INDICATOR 5: Non-traditional Participation and Completion 5P1—Participants in non-traditional CTE programs 5P2—Concentrators in non-traditional CTE programs who complete the program

30. PERFORMANCE MEASURES SPECIAL POPULATIONS Individuals with disabilities Economically disadvantaged Nontraditional enrollees Displaced Homemakers Single Parents Limited English proficiency

31. PERFORMANCE MEASURES USING THE HEI SYSTEM Validity Reliability Student Coverage Timing Unduplicated Counts

32. PERFORMANCE MEASURE REPORTS PERORMANCE MEASURE REPORTS Introductory Report Overview Report

33. SITE VISIT & SITE VISIT REPORTS PURPOSE OF A SITE VISIT PROCEDURE REPORTS

34. CONSOLIDATED ANNUAL REPORT (CAR) WHAT IS THE CAR? THE CAMPUS COORDINATOR’S RESPONSIBILITY

35. MONITORING PROCESS Monitoring is a four-step process 1. Self-Assessment 2. Desk Audit 3. Telephone Audit 4. On-Site Review

36. The Monitoring Process Self Assessment Desk Audit OFI or Questions? Phone Audit Site Visit College Selected NO YES NO Monitoring Summary Report NO YES Corrective Action Needed? End YES NO Submit Corrective Action Plan OBR Tracking Logs and Follow-up Received on Time? YES

37. SELF-ASSESSMENT The College self-assessment is the first step of the monitoring process. Local leadership teams should identify, review and organize all available documentation addressing essential evidence. A list of examples of essential evidence is included for your reference. If essential evidence supports a satisfactory rating, mark the appropriate box and list the evidence available in the space provided. This must be completed for each topic. (Example: courses of study).

38. SELF-ASSESSMENT If there is not substantive evidence to support a satisfactory rating, it must be indicated in the appropriate box in the O column. This represents an opportunity for improvement. To prepare for a possible on-site review, the team should organize a file of available evidence. The completed self-assessment document must be signed by the College Contact and received in the Ohio Board of Regents Office by the designated deadline. (Faxed copies are unacceptable.)

39. SELF-ASSESSMENT Self-assessments received after the deadline will be scheduled for an on-site visit. No documentation is to be included with the submission of the self-assessment. Questions should be directed to the Ohio Board of Regents Carl D. Perkins Representative.

40. DESK AUDIT Each of the Perkins recipients who has completed a Self-Assessment will have a desk audit performed by the OBR representative. This involves reviewing (1) all essential evidence listed on the Self-Assessment, (2) previous site visit reports, (3) performance measures, (4) the budget and budget narrative, (5) the four year performance plan and (6) any other relevant information.

41. TELEPHONE AUDIT The OBR representative will conduct a telephone audit if additional evidence or clarification is needed. This may require that the College provide additional supporting documentation.

42. ON-SITE REVIEW On-Site Review selection criteria: Colleges that did not meet the Self-Assessment deadline. Colleges with compliance issues may be selected. Random selection. Colleges may request an On-Site Review

43. CORRECTIVE ACTION PLAN Completed by the College Review the Monitoring Summary Report with your staff Examine the Opportunities For Improvement (OFI) Determine root cause of the condition Be clear and concise Be reasonable and realistic Set target dates for completion Implement the Action Plan

44. Opportunities for Improvement Recommendations/ Follow- up/Timeline: Plan for Corrective Action to comply with the requirements of Carl D. Perkins CTPD Name ____________________CTPD Number ________________ Opportunities For Improvement As identified in the Self- Evaluation, Audits, and/or the On-Site Review Corrective Action Plan Established by the CTPD after reviewing the Monitoring Summary Report with appropriate staff Documentation Timeline Set specific target dates as to when the Corrective Action plan is to be implemented 1.Revise courses of study with implementation dates with five years or more 1.A. Review current ITAC, OCTCA, or TCPC 1.B. Provide release time for academic and career tech and academic staff to revise and align curriculum 1.Board minutes reflecting approval of revised courses of study by August 1, 2003 Corrective Action Plan ______________________________________________________________________ Superintendent’s NameSuperintendent’s SignatureDate

45. OBR Follow-Up of the College Corrective Action Plan The OBR representative will: Track and follow-up on the corrective actions plans. Identify prominent compliance issues that may require technical assistance and training.

46. Appeal Process If the CTPD disagrees with the Opportunity for Improvement (OFI) finding, an appeal must be registered.

48. FUNDING FORMULA How funding is distributed to states The split between secondary and postsecondary education The difference in adult and college funding

49. FUNDING FORMULA UNDER PERKINS III HISTORY Postsecondary allocation prior to FY2001 = 15% of state total allocation Beginning FY2001 Postsecondary allocation = 20% of state total allocation

50. FUNDING FORMULA UNDER PERKINS III Increased funding mandated a change to the existing allocation formula unless an alternate formula was approved by USDE

51. FUNDING FORMULA UNDER PERKINS III After 1 year of negotiating with USDE in attempt to maintain the previously utilized formula, Ohio’s request was denied RESULT Use of the federal postsecondary allocation formula

52. FUNDING FORMULA UNDER PERKINS III Section 132 of the 1998 Perkins Act Fall Pell Grants % of Technical FTE

53. FUNDING FORMULA UNDER PERKINS III DATA SOURCES FOR CALCULATIONS TOTAL FTE ENROLLMENT – HEI Report of FTE and Student Count Summaries TECHNICAL FTE ENROLLMENT – Career and Technical Education Career Clusters FALL PELL GRANT RECIPIENTS – OBR State Grants and Scholarships (as reported by campus financial aid offices)

54. FUNDING FORMULA UNDER PERKINS III CALCULATING CAMPUS ALLOCATIONS Total FTE x Technical FTE = % of Technical Enrollments % of Technical Enrollments x # of Fall Pell Grant recipients = # of estimated eligible recipients Campus estimated eligible recipients/total estimated eligible recipients = campus % of state Campus % of the state x estimated annual two-year campus Perkins Postsecondary allocation = YOUR CAMPUS ALLOCATION

55. FUNDING FORMULA UNDER PERKINS IV Section 132 of the 2006 Perkins Act Pell Grants Technical Concentrators

56. FUNDING FORMULA UNDER PERKINS IV DATA SOURCES FOR CALCULATIONS CAREER TECHNICAL STUDENT CONCENTRATORS – Students in HEI who meet the federal postsecondary definition of a career technical concentrator (CTE programs are defined as associate applied degrees) PELL GRANT RECIPIENTS – Students in HEI who have been identified as Career Technical Student Concentrators and are eligible for Pell grants

57. FUNDING FORMULA UNDER PERKINS IV CALCULATING CAMPUS ALLOCATIONS Pell eligible concentrators/total estimated Pell eligible concentrators = campus % of state total Campus % of the state x total Perkins campus allocation = YOUR CAMPUS ALLOCATION

58. ANNUAL ALLOCATION FISCAL YEAR ELIGIBLE REQUIREMENTS DISBURSEMENT OF CAMPUS FUNDS

59. CCIP PROCESS SAFE ACCOUNT ANNUAL GOALS & STRATEGIES DISBURSEMENT OF CAMPUS FUNDS

60. ALLOWABLE AND UNALLOWABLE EXPENDITURES ADMINISTRATIVE COSTS SUPPLEMENTING AND SUPPLANTING REQUIRED AND PERMISSIBLE USES OF FUNDS

61. THANK YOU! HAVE A GREAT DAY!!