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Spring & Summer 2013 End-of-Course Assessments Training Materials Algebra 1 Biology 1 Geometry U.S. History Civics Field Test 1.

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Presentation on theme: "Spring & Summer 2013 End-of-Course Assessments Training Materials Algebra 1 Biology 1 Geometry U.S. History Civics Field Test 1."— Presentation transcript:

1 Spring & Summer 2013 End-of-Course Assessments Training Materials Algebra 1 Biology 1 Geometry U.S. History Civics Field Test 1

2 Overview 2 One manual ( EOC Manual) is provided for the Winter 2012, Spring and Summer 2013 EOC administrations. Instructions for computer- based test (CBT), paper- based test (PBT), and accommodated form administrations are included in this manual.

3 CBT Training Resources A new website has been created to compile several resources for computer-based testing. –The site includes information about test setup, best practices, and training resources. This site is located at 3

4 Spring 2013 EOC Test Administration Schedule * Students may be dismissed from the testing room after the 10-minute break as they complete testing. Any student not finished by the end of the allotted time may continue working; however, testing must be completed within the same school day. 4 TestTesting WindowDuration U.S. HistoryApril 29- May 1, minutes* Biology 1May 2 - 8, minutes* Algebra 1May 9 -15, minutes* GeometryMay , minutes* Civics Field TestMay , minutes Statewide Make-up Days May , minutes*

5 Summer 2013 EOC Test Administration Schedule * Students may be dismissed from the testing room after the 10-minute break as they complete testing. Any student not finished by the end of the allotted time may continue working; however, testing must be completed within the same school day. 5 TestTesting WindowDuration U.S. HistoryJuly 22, 2013 (1 Day Only)160 minutes* Biology 1July 22-26, minutes* Algebra 1July 29-August 2, minutes* GeometryAugust 5-9, minutes*

6 Summer 2013 EOC Test Procedures School counselors will identify eligible students to take the EOC course and/or test in the summer and complete registration forms, as applicable. Schools that will be closed in the summer must forward registration forms to: –the opened school site, and –the District Assessment Office More detailed procedural information for the Summer 2013 EOC administration will be sent via the Weekly Briefing system. 6

7 EOC Test Administration Schedule Testing Duration Each Algebra 1, Biology 1, Geometry, and U.S. History EOC Assessment will be administered in one 160-minute session with a scheduled 10-minute break after 80 minutes. Students are NOT allowed to talk during the break. Individual restroom breaks are permitted as needed. Students may be dismissed from the testing room after the 10- minute break as they complete testing. However, no special incentives should be given to students to encourage them to finish early. Any student who has not completed the test by the end of the allotted time may continue working; however, testing must be completed within one school day. The Civics Field Test will be administered in one 60-minute session during the Spring 2013 EOC administration only. 7

8 Students to be Tested Algebra 1 The following students must take the Spring and/or Summer 2013 Algebra 1 EOC Assessment: All students who are enrolled in and completing one of the following courses: o Algebra 1 – o Algebra 1 Honors – o Algebra 1-B – o Pre-AICE Mathematics 1 – o IB Middle Years Program/Algebra 1 Honors – o Algebra 1 for Credit Recovery o Algebra 1B for Credit Recovery EOC Manual 3

9 Students to be Tested Algebra 1 (cont.) The following students are eligible to participate in the Spring and/or Summer 2013 Algebra 1 EOC Assessment administration: Students who need to retake the assessment to earn a passing score for course credit, including students enrolled in credit recovery courses Students who entered 9th grade in the 2010–11 school year –who have not yet taken the assessment to be averaged as 30% of their final course grade –who are in grade forgiveness programs and wish to retake the assessment to improve their course grade Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit 9 EOC Manual 3

10 Students to be Tested Biology 1 The following students must take the Spring and/or Summer 2013 Biology 1 EOC Assessment: All students enrolled in and completing one of the following courses: o Biology 1 – o Biology 1 Honors – o Pre-AICE Biology – o Biology Technology – o Biology 1 PreIB – o IB Middle Years Program Biology Honors – o Integrated Science 3 – o Integrated Science 3 Honors – o AP Biology – (if taken to satisfy the high school Biology 1 graduation requirement) This course was omitted from the list in the manual. o Biology 1 for Credit Recovery o Integrated Science 3 for Credit Recovery EOC Manual 4

11 Students to be Tested Biology 1 (cont.) The following students are eligible to participate in the Spring and/or Summer 2013 Biology 1 EOC Assessment administration: Students who need to retake the assessment to earn a passing score for course credit, including students enrolled in credit recovery courses Students who entered 9th grade in the 2011–12 school year –who have not yet taken the assessment to be averaged as 30% of their final course grade –who are in grade forgiveness programs and wish to retake the assessment to improve their course grade Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit 11 EOC Manual 4

12 Students to be Tested Geometry The following students must take the Spring and/or Summer 2013 Geometry EOC Assessment: All students enrolled in and completing one of the following courses: o Geometry – o Geometry Honors – o IB Middle Years Program Geometry Honors – o Pre-AICE Mathematics 2 – o Geometry for Credit Recovery EOC Manual 4

13 Students to be Tested Geometry (cont.) The following students are eligible to participate in the Spring and/or Summer 2013 Geometry EOC Assessment administration: Students who need to earn a passing score for course credit, including students enrolled in credit recovery courses Students who entered 9th grade in the 2011–12 school year –who have not yet taken the assessment to be averaged as 30% of their final course grade –who are in grade forgiveness programs and wish to retake the assessment to improve their course grade Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit 13 EOC Manual 4

14 Students to be Tested U.S. History The following students must take the Spring and/or Summer 2013 U.S. History EOC Assessment: All students enrolled in and completing one of the following courses: o United States History – o United States History Honors – EOC Manual 4-5

15 Students to be Tested Civics Field Test (Selected Schools Only) The following students will take the Spring 2013 Civics EOC Assessment Field Test: All students enrolled in and completing one of the following courses at schools selected in the field test sample : o Civics – o Civics – o Civics & Career Planning – o Civics, Advanced – o Civics, Advanced – o Civics, Advanced & Career Planning – o Civics and Digital Technologies – Students who completed one of the above courses at the end of semester one should NOT participate in this field test administration. Any students who require paper-based accommodations, accommodated CBT forms, or computer-based assistive devices will not participate. 15 EOC Manual 5

16 Students to be Tested: Special Programs 16 Program District Number School Number Participation Status Registration/ Reports FLVSFull-Time K MUST Florida Virtual School Program Full-Time FL Virtual Academy K Miami-Dade Online Academy137001MUST Miami-Dade Online Academy Florida Home Education139998MAYHome Education Office McKay Scholarship Private-MAY Public-MUST ESE Office Florida Tax Credit Scholarship979999MAY Registration - Region Reports - FLDOE Merrick Hospital/Homebound*139732MUSTMerrick HHIP EOC Manual 5-6; 107; 125; Training Packet

17 Students to be Tested Students with Disabilities All students with disabilities participate in the statewide assessment program by taking one of the following: ̶EOC assessment without accommodations, ̶EOC assessment with accommodations, or ̶Florida Alternate Assessment. All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. See Appendix A of the manual for information regarding accommodations. 17 EOC Manual 6-7; Appendix A

18 Students with Disabilities Accommodations Students with Disabilities Must be documented on the student IEP or Section 504 plans Administration Accommodations −Flexible presentation −Flexible responding −Flexible setting −Flexible scheduling −Assistive Devices and Tools Paper-based Accommodations −Regular print −Braille −Large print (New as Unique Accommodation for CBT; beginning in Spring 2013) 18 EOC Manual 6-7; ; ; Appendix A

19 Accommodated Test Forms CBT Only Test Hear: Assigning an Accommodated Form Click “Specify” or “Override” on the Session Details screen to assign a specific form. 19 Form Name in PearsonAccess Accommodations Offered Lrg PrtLarge Print Zoom ConColor Contrast Scr RdrScreen Reader Lrg Prt+ ConLarge Print and Color Contrast Lrg Prt+Scr RdrLarge Print and Screen Reader Lrg Prt+ Con+Scr RdrLarge Print, Color Contrast, and Screen Reader Zoom+ ConZoom and Color Contrast Zoom+Scr RdrZoom and Screen Reader Zoom+Col Con +Scr RdrZoom, Color Contrast, and Screen Reader Con+Scr RdrColor Contrast and Screen Reader Assistive Devices CBT Manual ;

20 Students to be Tested English Language Learners (ELLs) All ELLs who complete the appropriate courses are expected to participate in EOC assessments no matter how long these students have been receiving services. See Appendix A of the manual for information regarding accommodations. 20 EOC Manual 6-7; Appendix A

21 English Language Learners Accommodations English Language Learners (ELL) ESOL Levels 1-4 Only –Students who are currently receiving services in a program operated in accordance with an approved district LEP plan:  Flexible Setting  Flexible Scheduling  Additional Time  Assistance In Heritage Language  Approved Dictionary 21 EOC Manual 6-7; Appendix A

22 Weekly Briefings The following briefings provide pertinent information regarding the EOC: –Briefing ID #: 12664: Modification of End of Course (EOC) screen in ISIS –Briefing ID #: 11986: New ISIS/TRACE End Of Course Processes –Briefing ID #: 11579: End of Course Guidelines as of March 1,

23 File Download Manager (FDM) 23

24 State and District Requirements Standards, Guidelines, and Procedures for Test Administration and Test Security available at /TestChairInfo/InfoForTestC hair.asp /TestChairInfo/InfoForTestC hair.asp – Adopted by School Board – General Guidelines Florida Test Security Statute and Rule School Procedural Checklist District Monitors 24 EOC Manual 13-14; Appendix B; Training Packet

25 Test Security Policies and Procedures: Prohibited Activities Reading the passages, test items, or performance tasks. Revealing the passages, test items, or performance tasks. Copying the passages, test items, or performance tasks. Explaining or reading test items or passages for students. Changing or otherwise interfering with student responses to test items. Causing achievement of schools to be inaccurately measured or reported. Copying or reading student responses. 25 EOC Manual 13; Appendix B

26 26 Test Security Policies and Procedures: Electronic Devices School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.), even if they do not use them. −“Possession” is defined as “within arm’s reach,” even if the electronic device is not visible. −Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing or breaks. If a student is found to be in possession of ANY electronic devices during testing or during a break, his or her test must be invalidated. Students and parents/guardians must be made aware of this policy prior to testing. EOC Manual 20

27 Testing Rules Acknowledgement All EOC assessments include a Testing Rules Acknowledgment that reads, “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Prior to testing, students must acknowledge the testing rules that the test administrator reads to them by checking a box (in TestNav) or clicking a circle (in TestHear) next to the statement. 27 EOC Manual 3

28 Test Irregularities/ Security Breaches Test administrators must report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. The school assessment coordinator must communicate with the District Assessment Office regarding testing irregularities at Within 7 calendar days of the test irregularity or security breach, a written report must be submitted to the District Assessment Office. The report must include: –The nature of the situation –The time and place of the occurrence –The names of the persons involved –A description of the communication between the district assessment coordinator’s office and school personnel –How the incident was resolved –What steps are being taken to avoid future test irregularities or security breaches Schools should submit completed reports to the District Assessment Office, and district assessment coordinator will submit reports to FDOE. A form to report test irregularities and security breaches can be found at 28 EOC Manual 14

29 Technology Coordinator Guide Information and instructions for technology coordinators to follow before, during, and after testing are now provided separately online: –Technology Coordinator Guide posted at Technology coordinators must familiarize themselves with all information in this guide prior to the test administration. 29

30 CBT Test Materials EOC TAM Student Authorization Tickets Session Rosters Test Group Code Florida Computer-Based Testing Work Folders (Algebra 1, Biology 1, and Geometry) CBT Worksheets (US History and Civics Field Test) optional Approved calculators –Algebra 1 and Biology: Four-function calculator –Geometry (Scientific Calculator) Reference Sheets (Algebra 1 and Geometry EOC), paper copies (optional) Periodic Table of Elements (Biology 1 EOC), paper copies (optional) 30 EOC Manual 24-27

31 EOC Manual To read the test administration script(s) to students. To identify script modifications for LP and One-Item-Per-Page test administrations, as applicable. –Do not interpret this as permission to paraphrase test items. To read scripts and instructions for the administration of accommodated CBT(TestHear) forms and paper-based forms are provided in Appendix A. To reference Appendix D on page 284 is the CBT Test Administrator Quick Reference Guide –This guide lists possible error messages students may encounter, explanations for each message, and possible solutions. 31 EOC Manual 28; Appendix A & D

32 Test Scripts 32 EOC Manual 28; Appendix A

33 Student Authorization Tickets 33 EOC Manual 8

34 Session Rosters 34 EOC Manual 9

35 Test Group Code A test group code is a unique four-digit number used to identify a group of students testing together. School assessment coordinators will create their own unique four-digit codes. Each group of students, by testing room, initial and make-up, should receive a unique test group code. Students will enter the test group code before beginning the test, as indicated in the scripts. 35 EOC Manual 24; 85

36 CBT Work Folders The Florida Computer-Based Testing Work Folder is a blank piece of 11x17 yellow paper folded in half with grid paper on the back cover. –Work folders will arrive with your PreID label shipment, or in a separate shipment if you do not have any paper-based testers. For the Algebra 1, Biology 1, and Geometry EOC assessments, students are provided with work folders to work the problems. Work folders must be distributed to students at the beginning of each test session. Ensure that students have enough desk space to use their folders. Once students complete the test, collect all work folders and return them in the District Assessment Coordinator Only box. Used work folders are secure materials. 36 EOC Manual 10

37 CBT Worksheets For the computer-based U.S. History EOC Assessment and Civics Field Test (TestNav or TestHear), CBT Worksheets may be provided for students if they prefer to make handwritten notes instead of using the notepad tool in the CBT platform. The worksheet is an 8 ½ × 11 page (available at and Training Packet) may be copied and distributed to students at the beginning of the test session. Worksheets must be distributed to students at the beginning of each test session. Ensure that students have enough desk space to use their worksheets. Once students complete the test, collect all worksheets and return them in the District Assessment Coordinator Only box. Used CBT Worksheets are secure materials. 37 Training Packet

38 Four-Function Calculators – TestNav The computer-based TestNav Algebra 1 and Biology 1 EOC assessments have a built-in four-function calculator. Students may use the built-in calculator, or they may use a handheld four-function calculator. Test administrators should provide handheld calculators at the beginning of a test session to all students who request them. Schools should have an adequate supply of approved four- function calculators. –No other calculators may be used. 38 EOC Manual 10

39 Four-Function Calculators – TestHear Test Hear does NOT have a built-in four- function calculator. Students who will test using TestHear accommodated forms of the Algebra 1 and Biology 1 EOC Assessments MUST be provided handheld four-function calculators. Students with visual impairments may use the approved large key/large display calculators or approved talking calculators. 39 EOC Manual 10

40 Scientific Calculators - TestNav The TestNav Geometry EOC Assessment has a built-in scientific calculator. Students may use handheld scientific calculators, if the school has chosen to provide them. Handheld scientific calculators will not be provided by the FDOE for students taking the Geometry EOC Assessment using TestNav. 40 EOC Manual 10-11

41 Scientific Calculators - TestHear The TestHear Geometry EOC Assessment does not include an online scientific calculator. Handheld scientific calculators will be provided by FDOE only for students taking the Geometry EOC Assessment using TestHear accommodated CBT forms and paper-based testers. Students with visual impairments may use large key/large display scientific calculators that are comparable in function to the approved scientific calculators (on page 11 of the EOC Manual). The approved talking scientific calculator is the Orion TI-36X or one that is comparable in function to the Orion TI-36X. –No other calculators may be used. 41 EOC Manual 10-11

42 Reference Sheets and Periodic Tables The reference sheet for the Algebra 1 and Geometry EOC Assessments and the periodic table for the Biology 1 EOC Assessment are provided in an online format only for computer- based testing. Schools may provide hardcopy reference sheets or periodic tables to students. Each photocopied reference sheet and periodic table must be carefully checked against the original to ensure all content is copied and that it is clear and easy to read. Once students complete the test session, the test administrator should collect all reference sheets and periodic tables. Used reference sheets and periodic tables are considered secure materials. 42 EOC Manual 27; Appendix E

43 Security Log 43 A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. EOC Manual 25; Appendix E

44 Seating Chart An accurate seating chart must be maintained for each testing room for each test session. Seating charts must capture the following information: −The room name/number −Student names and their location in the room during testing −The front and back of the room −Direction students are facing −Date −Session starting time −Test administrator name −Names of proctors (if applicable) −Test group code −Session name in PearsonAccess (CBT) If students are moved to a new location or the seating configuration changes during testing, a new seating chart must be created. 44 EOC Manual 24

45 Additional Items Additional items Pens and/or pencils –Ensure each student has a pen or pencil to sign his or her authorization tickets and make notes or work the problems during testing –Students taking paper-based tests must use No. 2 pencils Clock or watch –Keep accurate time during testing Signs (Appendix E) ̶Do Not Disturb Sign—display on all entrances ̶Electronic Devices Sign—display where it will be visible to all students in the testing room 45 EOC Manual 25-26; Appendix E

46 School Coordinator Before Testing Communicate Testing Policies to Parents/Guardians and Students Electronic Devices Policy—If students are found with ANY electronic devices during testing OR during breaks, their tests will be invalidated. Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. Testing Rules Acknowledgment—Students will click a checkbox (TestNav) or circle (TestHear) next to a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” 46 EOC Manual 27; Training Packet

47 School Coordinator Before Testing Create and/or Update School User Accounts School user accounts are necessary to complete the CBT test activities. Create or reset your password for each Pearson site (operational and training center). Create school user accounts for test administrators in Pearson’s operational site (optional). Two different school user accounts may be set up: −Individual accounts for each test administrator  Test administrator will set up unique password. −Generic accounts linked to the school assessment coordinator  The password will be the same for all test administrators.  These accounts can be randomly assigned. Test administrators may monitor and resume students with a school user account. 47 See back of Training Packet

48 School Coordinator Before Testing Receive Test Materials You will receive the following materials, as appropriate for your school: –CBT Work folders –PreID labels and rosters –School Boxes (paper-based test materials—contents listed on pages of the EOC Manual) –Special Document Boxes –Other materials, as indicated in the EOC Manual If your school is providing hardcopy CBT Worksheets, reference sheets, or periodic tables, make a sufficient number of copies for all students taking the assessments. 48 EOC Manual 84-85

49 School Coordinator Before Testing Receive Materials/Maintain Security Keep materials secure at all times. Maintain the Test Materials Chain of Custody Form at all times. No more than three individuals may have access to the locked storage area. Do not open shrink-wrapped paper test materials or begin preparing (applying student labels) more than three (3) days prior to testing. Save the original boxes for returning TO BE SCORED special document materials. If you need additional materials or if you have questions, contact the Test Distribution Center at EOC Manual 85-86

50 School Coordinator Before Testing Train Test Administrators and Proctors Train all test administrators and proctors, including non- school-based instructors (e.g., itinerant teachers) and several employees to act as possible alternates. Train test administrators in the use of Braille materials, as applicable. Ensure that test administrators are aware of and have made provisions for the exact accommodations needed for ESE and/or ELL students. Review the Test Administrators’ Responsibilities Maintaining Test Security Before, During, and After the Florida EOC in your training packet. Test Administrators must be certified educators. 50 EOC TAM, page 13, 87; Training Packet

51 School Coordinator Before Testing Train Test Administrators and Proctors Provide instructions for test administrators to handle these circumstances. –A student has not participated in a practice test session. –A student has trouble logging in the first time. –A student cannot see the shading on the Test Group Code screen. –A test administrator does not have a Student Authorization Ticket for a student. –A Student Name or Florida ID is not correct (e.g., misspelled) on the Student Authorization Ticket. –A test administrator is concerned that a student is unable (e.g., too ill) to finish the test. –A student Exits the test to finish later and logs out of the test session. –A student is in the wrong test session. –A student is kicked out of a test session. 51 EOC Manual 30; 113

52 School Coordinator Before Testing Train Test Administrators and Proctors Supervise test administration and ensure the following: –Students have cleared the area around their workstations of all materials except for Student Authorization Tickets, pens or pencils, and, as applicable, calculators, work folders, worksheets, reference sheets, and periodic tables –Students check the Testing Rules Acknowledgment box and enter the correct test group code –Students do not have electronic devices (except for approved calculators) of any kind during testing, even if they do not use them –Students do not talk to other students or make any disturbance –Students are working independently –Students are working in the correct test 52 EOC Manual 30

53 53 Train Test Administrators and Proctors When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. *It is strongly recommended that a proctor be assigned to rooms with 25 or fewer students whenever possible studentsTest Administrator* studentsTest Administrator and 1 Proctor studentsTest Administrator and 2 Proctors School Coordinator Before Testing EOC Manual 14-15

54 54 School Coordinator Before Testing Train Test Administrators and Proctors Sign and return an Florida EOC Test Administration and Security Agreement, which indicates that you − Have received training − Have read the Test Security Statute and State Board Rule − Have read all applicable portions of the Test Administration Manual(s) − Understand and agree to adhere to all test security and administration policies and procedures Sign and return a Test Administrator Prohibited Activities Agreement Note: School assessment coordinators must also sign the Florida EOC Test Administration and Security Agreement form and retain all signed copies of forms. EOC Manual 87; Appendix E

55 School Coordinator Before Testing PreID File and Test Sessions PreID file is based on student information as of March 15 for Spring 2013 EOC and as of June 7 for Summer 2013 EOC  Schools may add new students using the Create New Student wizard  All students testing on the computer that were captured in the PreID file will be in a class called FL CLASS Test sessions were automatically created via the PreID upload. Test sessions are named: –Algebra –Biology –Geometry –US History –Civics 55 EOC Manual page 92-93; Training Packet

56 School Coordinator Before Testing Verify Student Information and Create Test Sessions Print the Session Roster for each test session (Algebra 1, Biology 1, etc.) as applicable Compare against school generated list to verify eligibility, and –Verify Student Name and Florida ID number for accuracy Place verified students in new test sessions or keep them in the original session. Add new students using the Create New Student wizard and place them in a test session Maintain a list of test sessions to provide to the technology coordinator to cache test content for all sessions. –Test sessions can be cached beginning on April 15 for Spring 2013 EOC and July 15 for Summer 2013 EOC 56 CBT Manual EOC Manual 90-93

57 School Coordinator Before Testing NEW: Updates to Student Information A new process has been established to allow incorrect student profiles that were added to PearsonAccess via the Create New Student Wizard to be updated before or after testing. Note: Updates may not be made to student profiles that were created via the PreID upload. 57 EOC Manual 89

58 School Coordinator Before Testing Arrange ePATs Student must complete the appropriate ePAT to learn how to use the computer-based system.  However, students who previously participated in an ePAT for the subject test they are scheduled to take are NOT required to participate in an ePAT session. Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test using the TestHear ePAT with the specific accommodated form or form combination they will use during testing. To access instructions for downloading and installing the ePAT Launcher, practice test content including accommodated CBT forms, and scripts for administering the ePATs, go to  The technology coordinator will download and install the software, as needed. 58 EOC TAM 89

59 School Coordinator Before Testing NEW - TestHear ePats Update New version of TestHear ePats (FCAT 2.0 and EOC) have been recently released. Schools will need to download and install these new ePats prior to the Spring 2013 EOC Assessment. –Note: The installation of the new ePats will uninstall any old software automatically. All old software, even for non-EOC subjects, must be removed from the computers by installing the new ePats. The ePats are available at 59

60 60 School Coordinator Before Testing Use classrooms whenever possible. Make sure that each room is free of distractions and has –Comfortable seating –Good lighting –Sufficient workspace –Adequate ventilation Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible. Make sure that: –students are not facing each other when seated at tables. –students are not in seating (stadium or staggered) that allows them to easily view other students’ answers. –there is at least three feet between students –students cannot view others’ computer screens (visual barriers are installed) Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts. EOC Manual 86-87

61 School Coordinator Before Testing Ensure that all software applications, including Internet browsers, are closed on all student workstations. Start TestNav, type in the correct URL, and open each student workstation to the student login screen. Ensure that the test administrator has a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended. 61 EOC Manual Scripts

62 School Coordinator During Testing Supervise Test Administration  Ensure that test sessions have been started in PearsonAccess (page 114 of the EOC Manual).  Provide test administrators with additional materials, as necessary.  Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.  Be available during testing to answer questions from test administrators.  In PearsonAccess, monitor session status and resume students’ tests, if necessary (pages of the EOC Manual).  Arrange for and supervise make-up administrations. 62

63 School Coordinator After Testing  Verify that all distributed secure materials have been returned. Complete the Test Materials Chain of Custody Form. Report any missing materials to the District Assessment Office at and conduct the necessary investigation.  In PearsonAccess, stop test sessions, invalidate student tests (if necessary), and record accommodations actually used by students.  Organize materials for return (refer to pages in the EOC Manual for instructions).  Copy the School Procedural Checklist, seating charts, required administration information, Session Rosters, Chain of Custody forms, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.  Return used and unused reference sheets, periodic tables, CBT work folders, and CBT Worksheets in the District Assessment Coordinator ONLY Box.  Inventory and store handheld calculators.  VI calculators are returned to TDC in the manila envelope.  Store Student Authorization Tickets until results are reported for this administration, and then destroy them. 63 EOC Manual

64 School Coordinator After Testing Test Invalidation A test MUST be invalidated if either of the following circumstances occurs: ̶A student has an electronic device during testing ̶A student is cheating during testing ̶A student is given an accommodation not allowed on EOC assessments ̶A student is given an accommodation not indicated on the student’s IEP, Section 504 plan, or ELL plan ̶An error occurs in test administration or procedures that could compromise the validity of test results ̶A student is given unauthorized help during testing A test MAY be invalidated if one of the following circumstances occurs: ̶A student becomes ill and is unable to finish ̶A student is not allowed the correct amount of time ̶A student was not provided an allowable accommodation indicated on the student’s IEP, Section 504 plan, or ELL plan ̶A disruption occurs during testing (e.g., severe weather) ̶A student is disruptive during testing 64 EOC TAM 20-21;

65 School Coordinator After Testing Marking Tests Complete Students should be in “Completed” status after they submit the test. Student tests should only be Marked Complete in one of the following circumstances: A student had to leave the test (e.g., cheating, illness) and will not finish the test. (After being marked complete, school personnel will invalidate the test.) A student finished the test but exited instead of submitting the test and the test should be scored. As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance. 65

66 School Coordinator After Testing “Delete” all not started sessions and “Stop” all started sessions Please remember the following: –Absent students should be removed from the test session (not marked complete). If absent students have already been marked complete, nothing else needs to be done. –Students in “Ready” status must be removed from the session before it can be stopped. –If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete. CBT clean-up activities including recording accommodations and invalidating tests must be completed on the last day of the testing window for each EOC assessment by 4:00 pm: 66 EOC Manual SPRING 2013SUMMER 2013 US History: May 1US History: July 22 Biology 1: May 8Biology 1: July 26 Algebra 1: May 15Algebra 1: August 2 Geometry: May 22Geometry: August 9 Civics Field Test: May 24

67 The following slides relate to the administration of paper- based tests (regular print, large print, or Braille), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Paper-based large print is available as a unique accommodation for eligible students. The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only. 67 Paper-Based Tests (PBT)

68 Materials Needed for Testing PBT Only Test Documents ̶Algebra 1 EOC Test and Answer Books ̶Biology 1 EOC Test and Answer Books ̶Geometry EOC Test and Answer Books ̶U.S. History EOC Test and Answer Books Reference Sheets and Periodic Tables Calculators (approved four-function and scientific) 68 EOC Manual 26

69 Chain of Custody Form PBT Only The purpose of this form is to track test materials at all times, including: –their location –the dates and times they are handled –the names of the persons performing various activities involving the materials. Schools must retain copies (electronic or hardcopy) of completed forms for their files. Return the originals in the District Assessment Coordinator ONLY Box. A certified educator must be present at all times that test materials are handled directly. 69 EOC Manual 86; Appendix E

70 PreID Student Labels PBT Only Four elements must be correct on PreID labels: student name, Florida ID number, district number, and school number. If the student name, FL ID number, district number, OR school number is INCORRECT on a label, the label must not be used, and the correct information must be gridded on the student grid sheet. If any other information is incorrect (e.g., date of birth), use the label. 70 EOC Manual

71 PreID Student Labels (Cont.) PBT Only PreID Labels (cont.) Affix the label in the box in the lower left corner of the student grid sheet. Do not remove labels once they have been affixed. Do not place a label over another label. If the student name, Florida ID number, district number, or school number is INCORRECT on a USED document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document. –The test administrator must then grid the correct student information on the replacement document. If any student information is missing from a student label that has been affixed to a document, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner. Do not use a preidentified document for any student other than the student for whom it is preidentified. 71 EOC Manual

72 Security Numbers PBT Only Used to account for each test and answer book. Consists of a nine-digit number followed by a check digit located in the upper right corner of test and answer books. Packing list shows the number ranges assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books. Pre-populated Administration Record/Security Checklists with security numbers for all test and answer books are provided in PearsonAccess. –Blank Administration Record/Security Checklist also provided in PearsonAccess and in Appendix E of the manual. Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration. 72 EOC Manual 15; Appendix E

73 Student Grid Sheet PBT Only 73 EOC Manual 17;

74 Defective Materials PBT Only Defective Materials, DNS and UNDO Bubbles If a defective test and answer book is identified before testing begins, the student should be given a replacement document and the defective document should be returned with all other NOT TO BE SCORED materials. If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials. The DNS bubble MUST be gridded in the follow circumstances: –The document is defective and used. –A student name, FL ID number, district number, or school number is incorrect on a PreID label affixed to a USED document. –A student label has been placed over another label on a USED document. If a student discovers a document is defective during testing, the student must be given a replacement and must, under close supervision, transcribe the exact responses from the defective document into the replacement when the test session is over. –The DNS bubble(s) must be gridded on the defective document and it should be returned with all other NOT TO BE SCORED materials. 74 EOC Manual 18-19

75 Return Materials PBT Only After testing, school assessment coordinators should return materials according to the instructions below (and refer to pages of the EOC Manual): 1.Verify that all distributed secure materials have been returned. Complete your Chain of Custody form. Notify the District Assessment Office immediately if any secure materials are missing at Check for and remove any stray reference sheets or periodic tables from the test and answer books. 3.Copy records of required administration information, Security Logs, and seating charts, and file the copies. 4.If a test has been invalidated, verify that the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on a defective document and that the document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials. 5.Use the cover sheets to separate test materials for return. 75 EOC Manual

76 Document Count Forms PBT Only Complete Document Count Forms 1.Verify that all documents from make-up sessions are included. 2.Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records. 3.Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.  Inaccurate information on the Document Count Form may adversely affect the scoring process; therefore, it is vital that all information on this form be accurate. 76 EOC Manual

77 Paper Bands PBT Only Each document type must be banded separately. You may use more than one paper band per document type, if necessary. Complete all fields on the paper band. 77 EOC Manual 127

78 Organize and Return Materials PBT Only 78 Package Materials for Return Prepare the following types of boxes for return to the Test Distribution Center (as appropriate): Algebra 1 TO BE SCORED documents—PURPLE-labeled boxes Biology 1 TO BE SCORED documents—ORANGE-labeled boxes Geometry TO BE SCORED documents—GREEN-labeled boxes U.S. History TO BE SCORED documents—BROWN-labeled boxes Large Print TO BE SCORED materials— WHITE -labeled boxes Braille TO BE SCORED materials—PINK-labeled boxes All NOT TO BE SCORED materials—YELLOW-labeled boxes District Assessment Coordinator ONLY boxes Refer to the packaging diagrams on pages 131, 134, and 137 of the EOC Manual for guidance. EOC Manual

79 79 TO BE SCORED Regular Print Packaging Diagram EOC TAM, page 131 Miami Dade Online Academy (13/7001)

80 80 Special Documents Large Print and Braille Packaging Diagram EOC TAM, page

81 District Assessment Coordinator Only Box 81 Keep copies of documentation for your records. EOC TAM, page 138 and Training Packet

82 Materials Return Schedule 82 Hand-deliver all EOC “To Be Scored” and “Not To Be Scored” paper-based test materials to the Test Distribution Center (TDC) on: US HISTORY: BROWN-”To Be Scored” (Regular Print) PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored” Tuesday, April 30th BIOLOGY 1: ORANGE -“To Be Scored”(Regular Print) PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored” Monday, May 6 th ALGEBRA 1: PURPLE -“To Be Scored”(Regular Print) PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored” Friday, May 10 th GEOMETRY: GREEN -“To Be Scored”(Regular Print) PINK “To Be Scored” (Braille) YELLOW “Not To Be Scored” Friday, May 17 th District Assessment Coordinator Only BoxMay 28 th – June 3 rd Training Packet

83 Appendices Appendices in the EOC Manual include: –Appendix A—Accommodations –Appendix B—Test Security Statute and Rule –Appendix C—Pearson Support and PearsonAccess –Appendix D—CBT Test Administrator Quick Reference Guide –Appendix E—Forms, Cover Sheets, Checklists, Signs 83 EOC Manual

84 Reminders Test Security Policies and Procedures Per Florida State Board of Education Rule 6A , FAC, and Test Security Statute, s , F.S. (see Appendix B), district and school personnel are required to maintain test security before, during, and after testing. Please remember that inappropriate actions can result in student or classroom invalidations and/or loss of teaching certification. All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix B, and then sign a Florida EOC Test Administration and Security Agreement. All test administrators must be certified educators and must sign the Test Administrator Prohibited Activities Agreement. 84 EOC Manual Appendix B

85 Comment Forms 85 After testing, test administrators, school coordinators, and technology coordinators are encouraged to complete a CBT comment form located at FDOE and Pearson appreciate feedback from school personnel.

86 Pearson Support and PearsonAccess Contact Pearson Support Phone Number: (from 7 am to 8:30 pm) Appendix C in the EOC Manual provides the following information: PearsonAccess ̶User accounts (FDOE distributed instructions for setting up user accounts to district assessment coordinators.) ̶Browser requirements ̶Logging in for the first time ̶Resetting passwords Training Center ̶Test Setup Exercise 86 EOC Manual 278

87 Contact Information Student Assessment and Educational Testing Maria C. Bruguera, Director Mara Ugando, Staff Specialist Phone: Fax:


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