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Tips and Tricks for an Accurate Pupil Count Laura Siek Greenville Public Schools.

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Presentation on theme: "Tips and Tricks for an Accurate Pupil Count Laura Siek Greenville Public Schools."— Presentation transcript:

1 Tips and Tricks for an Accurate Pupil Count Laura Siek Greenville Public Schools

2 One More Thing to Learn?

3 Don’t re-invent the wheel!

4 Quick Easy Steps Cheat Sheet PowerSchool Microsoft Excel - formulas - auto filter - pivot tables Access database - import - export

5 BE PRO-ACTIVE Use PowerSchool to the extent possible and make changes at the source file level BEFORE creating XML file. XML = Extremely Maddening Language

6 Power School Cheat Sheet A year’s worth of experience – free!

7 Identifying fields with Missing Data /gender= / back slash yields results for students who are current AND students who are inactive MSDS will reject files with missing data!

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9 Power School Quick Export

10 Start PageStart Page > Special Functions > Importing & Exporting > Quick Export ***Special FunctionsImporting & Exporting Power School Quick Export *** breadcrumbs

11 Identifying fields with Incorrect Data Using Excel Selected fields to export: Student_Number First_name Last_name SchoolID Enrollment_SchoolID =IF(D6=E6,"OK","Problem") Student Number First NameLast NameSchool IDEnrollment School ID Results JohnDoe Problem

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13 Before Each Count STUDENT FIELD VALUE *** Clear prior 10/30 day rule field values Mass change field values (operating district) Delete FTE for students who exited the district *** valuable for changing multiple students

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18 List Students in Power School Homeless students Foreign Exchange students Non-Resident students SNE – Supplemental Nutrition students LEP – Limited English Proficient Migrant students Special Education students

19 List Students in Power School Start Page: Homeless #

20 List Students in Power School Select a function for this group of students: List Students

21 List Students in Power School *count will number your students for you

22 List Students in Power School Right click / Copy / Paste into Word document

23 Power School Reports General Collection Validation Report Official Enrollment Student Roster MI SRSD Extract 75% Attendance Report MI General Collection – generates xml file

24 Power School Reports

25 Tips and Tricks =Equals(first_name=Jamaal) Is greater than(grade_level>3) <= Is less than or equal to (grade_level<=10) >= Is greater than or equal to(grade_level>=4) #Does not equalfootball# (football is not blank) In- Value is present in the field(last_name in yang,holt) Contains - value is contained in the field (street contains maple) *as_of=00/00/0000

26 Tips and Tricks Multiple Selections Use a comma between criteria, a semi-colon between fields. Grade_level in 9,11;gender=f

27 Tips and Tricks Excel Tips =IF(A2=B2,”OK”,”Problem” =LEFT(A1,3) =RIGHT(A1,3) =CONCATENATE(A1,” “,B1)

28 I LOVE MY JOB!


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