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Virginia Premier Health Plan Provider Training Program.

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Presentation on theme: "Virginia Premier Health Plan Provider Training Program."— Presentation transcript:

1 Virginia Premier Health Plan Provider Training Program

2 Provider Training Program Agenda Welcome and Opening Remarks About NIA The Provider Partnership The Program Components How the Program Works: The Authorization Process The Authorization Appeals Process The Claims Process The Claims Appeals Process Provider Self-Service Tools (RadMD and IVR) RadMD Demo NIA Provider Relations and Contact Information Questions and Answers NIA—A Magellan Health Company 2

3 National Imaging Associates (NIA)

4 About NIA National Imaging Associates (NIA) -- chosen as the solution for National and Regional Health Plans covering more than 19 million lives due to: Distinctive clinical focus. Accredited by NCQA and URAC certified. Innovation and Stability -- Parent is Magellan Health Services -- enhances operational competencies, IT capabilities and patient support tools; affords financial stability for growth and continued investment in innovative technology. Focus / Results: Maximizing diagnostic services value; promoting patient safety through: A clinically-driven process that safeguards appropriate diagnostic treatment for Virginia Premier Health Plan members. NIA is accredited by NCQA and URAC certified NIA—A Magellan Health Company 4

5 The NIA Partnership Model Dedication to Provider Service and Convenience Dedicated PR staff Authorization Call Center Interactive Voice Response (IVR) Education and Training Programming Ongoing Outreach to Providers NIA— A Magellan Health Company | 5

6 Utilization Management/Authorizations: NIA's proprietary, evidence- based decision support algorithms support scripting for call center representatives or online - leading to quick procedure approval or consultation with our radiology experts. Information and Transaction Tools: Web site provides the ability for ordering providers to request and obtain authorizations, reference lists of nearby imaging facilities, locate authorizations given, gain rapid authorization requests. Providers report a high level of satisfaction with their use of RadMD finding it a simple tool to use and a time-saver for staff. Outpatient Imaging Program Components NIA—A Magellan Health Company 6

7 The Authorization Process

8 NIA Prior Authorization is required for: Non-Emergent Outpatient: o CT /CTA/CCTA o MRI/MRA o PET Scans o Nuclear Cardiology Any code that is specifically cited in the Virginia Premier Health Plan/NIA Billable CPT Codes Claims Resolution Matrix handout CPT Claims Resolution Matrix available on All other procedures will be authorized and paid by Virginia Premier Health Plan per their payment policy. NIA— A Magellan Health Company | 8

9 NIA Prior Authorization is not required for: Emergency Room, Urgent Care Centers, Inpatient and Observation: o CT /CTA/CCTA o MRI/MRA o PET Scans o Nuclear Cardiology NIA— A Magellan Health Company | 9

10 NIA Clinical Expertise & Provider Engagement  NIA reviews more than 450,000 advanced imaging provider requests each month.  Algorithms and guidelines are reviewed and mutually approved by the Virginia Premier Health Plan and NIA Chief Medical Officers.  Many NIA algorithms recommend substituting more costly but more effective imaging technology. Our goal – the most appropriate test early in an episode of care for Virginia Premier Health Plan members.  Clinical consultation is a hallmark of NIA – we have 86 board-certified physicians representing radiology and a host of other specialties available for physician to physician (peer-to-peer) discussion. NIA— A Magellan Health Company | 10

11 The ordering physician is responsible for obtaining prior authorization. The rendering provider must ensure that prior authorization has been obtained and it is recommended that you not schedule procedures without prior authorization. Procedures performed without proper authorization will not be reimbursed. If an urgent clinical situation exists outside of a hospital emergency room, the radiologist or rendering provider should proceed with the study and contact NIA that same business day to go through the normal review process. Retrospective requests must be submitted directly to Virginia Premier Health Plan for review and consideration. Please submit medical records and rationale for lack of prior authorization via fax to (804) 819-5186. Separate prior authorization numbers are not needed for CT-guided biopsy, CT- guided radiation therapy and some MR-guided procedures. NIA’s Authorization Process NIA—A Magellan Health Company 11

12 Physicians’ office contacts NIA for prior authorization of study  RADMD.COM  Telephone Clinical information complete – procedure approved Clinical information not complete – additional information needed System evaluates request based on physician entered information Request for specific clinical information needed Additional clinical information complete –procedure approved Additional clinical not complete or inconclusive Initial Clinical Specialty Team Review  Physician Approves Case Without Peer-to- Peer  Physician Approves Case With Peer-to-Peer  Physician Denies Case Physician Review  Ordering Physician Withdraws Case W 92% of all cases receive final determinations in 24 – 48 hours.   ? ? NIA Clinical UM Authorization Process NIA— A Magellan Health Company | 12

13 NIA OCR Fax Cover Sheet – Submission of Clinical Information  NIA does not accept faxes for initial authorization requests  NIA utilizes OCR technology which allows us to attach the clinical information that providers send to be automatically attached to an existing Prior Authorization request.  For the automatic attachment to occur providers must use the NIA Fax Cover Sheet as the first page of the fax.  Providers can obtain an NIA Fax Cover Sheet in the following ways. If submitting a Prior Authorization request on-line through RadMD, at the end of the submission the provider is given the option to print the cover sheet. On RadMD click on the link “Request a Fax Cover Sheet”. This will allow the provider to print the cover sheet for a specific patient. By calling the NIA Clinical Support Department at 888-642-7649 providers can request a cover sheet be faxed to them. If we have sent a fax requesting additional clinical information, the NIA Fax Cover Sheet should accompany the request.  Following this process will ensure a timely and efficient case review. NIA—A Magellan Health Company 13

14 Requests Pended for Clinical Review Upload Clinical Documentation or use Fax Coversheet NIA—A Magellan Health Company 14

15 The Authorization Appeals Process

16 In the event of a denial and you are not satisfied with a medical decision from NIA, you may appeal the decision. You will receive appeal information in the denial letter that will be sent to you. NIA—A Magellan Health Company 16

17 The Claims Process

18 How Claims Should be Submitted Rendering /Imaging providers should continue to send their claims electronically directly to Virginia Premier Health Plan. If unable to bill electronically, Radiology providers should use the Specialty Claims Address:  PCP Claims PO Box 5207 Richmond, VA 23220-0207  Specialty Claims PO Box 5208 Richmond, VA 23220-0208  Hospital Claims PO Box 5120 Richmond, VA 23220-0120  Claim Appeals PO Box 5286 Richmond, VA 23220-0286 NIA—A Magellan Health Company 18

19 The Claims Appeals Process

20 In the event of a prior authorization or claims payment denial, you may appeal the decision through Virginia Premier Health Plan. Follow the instructions on your non-authorization letter or Explanation of Payment (EOP) notification. NIA—A Magellan Health Company 20

21 Self-Service Tools and Usage

22 Multi-Channel Provider Relations Strategy NIA—A Magellan Health Company 22 Radiology Provider Interactive Voice Response High Touch Internet Offerings Initiate Authorization (Ordering Provider) Authorization Inquiry Provider Relations Staff Provider Forums/Education Centralized and Regional Support IVR – Interactive Voice Response Authorization Inquiry

23 Self Service Tools and Usage Interactive Voice Response (IVR) Use tracking number to check status of cases Web site: Use tracking number to review an exam request NIA—A Magellan Health Company 23

24 NIA Website Information concerning approved authorizations can be viewed at after login with username and password Providers may search based on the patient’s ID number, name or authorization number NIA—A Magellan Health Company 24

25 NIA Web Site - Imaging Facilities User-friendly, near-real-time Internet tool offered by NIA Log on to Web site offers access to: Member prior authorizations Date initiated Exam requested Valid billing codes (CPT) Helpful resources including Clinical Guidelines for Radiology Procedures NIA—A Magellan Health Company 25

26 Click the “New User” button on the right side of the home page. Fill out the application and click the “Submit” button. You must include your e-mail address in order for our Webmaster to respond to you with your NIA-approved user name and password. Everyone in your organization is required to have his or her own separate user name and password due to HIPAA regulations. On subsequent visits to the site, click the “Login” button to proceed. To get started, visit NIA—A Magellan Health Company 26

27 NIA Contact Information NIA Provider Relations Manager Charmaine Gaymon Phone: (410) 953-2615 Email: Provides educational tools to ordering and rendering providers on imaging processes and procedures. Liaison between Virginia Premier Health Plan Provider Relations and NIA. NIA—A Magellan Health Company 27

28 RadMD Demonstration

29 Questions & Answers

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