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Annual Conference 2014 Maternal and Child Health System Project Denis Wilson Manager Information Technology Moreland City Council.

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Presentation on theme: "Annual Conference 2014 Maternal and Child Health System Project Denis Wilson Manager Information Technology Moreland City Council."— Presentation transcript:

1 Annual Conference 2014 Maternal and Child Health System Project Denis Wilson Manager Information Technology Moreland City Council

2 M&CH System Issues Concern about M&CH data management Growing risk of using outdated systems Difficulty in aggregating data in decentralised model Ancillary systems for vulnerable children Lack of support for mobile and off-line access Lack of integration to other systems National eHealth changes – PCEHR services

3 Way forward Identified as major project for MAV Technology to support with resourcing and funding and act as a catalyst MCH IT Steering Committee formed and workshops organised EOI released in October 2013 to ascertain vendor interest 65 Councils identified interest at first stage Shared State-wide system to deliver a standardised approach across Victoria Key stakeholders - Councils - Department of Education & Early Childhood Development (DEECD) - State Government - Federal Government

4 Expected Benefits Provide enhanced capabilities to better monitor vulnerable children Better data to support family assistance, factual reporting and completion of all ages and stages visits More relevant health referrals Higher quality reporting to better support future demand planning Reduction in disadvantage in health and education Higher quality aggregated population health data Higher nurse productivity with mobility and off-line access Victorian MCH service to continue to be regarded as a world leader in children’s health and development

5 Post EOI Activities EOI identified a short list of vendors who could feasibly deliver a fully functional system for the likely funding that could be available Project Manager appointed - Karen Darling from ROI Solutions MCH Project Control Board formed in April 2014 Business Case completed in April 2014 – needed to source formal funding commitment from State Govt Minister Wendy Lovell announces $2m funding for the project in June 2014 Business Analyst appointed to develop detailed requirements specification document with key input from MCH reps at Council and State levels and IT reps from Councils

6 Project Control Board Project Sponsor – Rob Spence, MAV CEO Project Manager – Karen Darling, ROI Solutions Senior User Rep – Clare Hargreaves, MAV Manager Social Policy MCH User Rep – Joanne Fittock, MAV Policy Advisor State Govt Supplier Rep – Pippa Proctor, DEECD MAV Supplier Rep – Cameron Spence, MAV Commercial Manager MAV Supplier Rep – Jo Cross, MAV Procurement ICT Rep – Denis Wilson, IT Manager

7 M&CH IT Infrastructure Survey Background data needed on IT Infrastructure in Councils supporting MCH Service to confirm content in requirements document Distributed to managers responsible for IT on July 29 with one week to respond 41 responses - 26 Rural - 15 Metro - 52% was an excellent response at short notice

8 M&CH Survey Results Ave per Council of 16 MCH staff/admin - 11 have mobile phones - 12 desktop PCs, 3 laptops, 1 tablet Mobile phones – 50% are smartphones (55% iPhones) Browsers – 98% IE, 30% Chrome, 20% Firefox, 19% Safari MCH system used – 78% MaCHS, 20% Xpedite 50% of Xpedite users have integration to other modules Very little integration of MaCHS to other systems (SMS only) 80% have support agreements in place

9 M&CH Survey Results 95% use IRIS – enhanced MCH system 15% use the Birth Notice database 7% of MCH Centres do not have internet access eDMS – 40% TRIM, 15% TechOne ECM, 15% RecFind 25% planning on changing eDMS /calendar – 84% Exchange, 14% Lotus Notes 32% use SMS messaging to clients Business Continuity – Maximum Allowable Downtime Varied from 2 hours to 2 weeks

10 Next Steps Complete detailed requirements specificationmid Aug 2014 Release tender (open for 4 weeks)end Aug 2014 Select preferred vendorOct 2014 Commence system build/configurationNov 2014 Data load and system testingMar 2015 Pilot implementationMay 2015 Post-pilot reviewJun 2015 Commence limited selective rolloutJuly 2015 Comprehensive rolloutQ / 2016

11 Questions?


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