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Using Google products to quickly locate and organize information Presented by: Molly Schoen, Information Resources Specialist History of Art Visual Resources.

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Presentation on theme: "Using Google products to quickly locate and organize information Presented by: Molly Schoen, Information Resources Specialist History of Art Visual Resources."— Presentation transcript:

1 Using Google products to quickly locate and organize information Presented by: Molly Schoen, Information Resources Specialist History of Art Visual Resources Collections StaffWorks Best Practices & Technology Conference November 15, 2013; University of Michigan.


3 Chrome is a fast, secure, and easy to use web browser created by Google. UofM’s partnership with Google means that Chrome is fully available on campus computers and supported by IT staff. Your work email, shared documents, and calendar will be easier to use on Google Chrome. View UM Library ebooks with Google books.

4 Predictive searching improves speed and spelling when searching online. Clean interface Less clutter = faster performance Better website performance Chrome is the most popular browser in the US, the UK, Canada, Australia, and many other countries. Many websites are designed to be viewed in Chrome. Automatic updates Latest security fixes are automatically updated. Chrome also comes with built- in malware and phishing protection. Automatic translation Instantly translate the content of websites in foreign languages, by clicking just one button.

5 Customizable Don’t like predictive searches or language translation? Turn it off. Select which features and toolbars you want to see, and which ones you don’t want to see. Add extensions to increase productivity and to provide easier access to your favorite web services. Your settings travel from one computer to another Sign in to Chrome with your email account from any other computer, and your bookmarks, history, and other settings will already be there.


7 Keyboard shortcuts become second nature once you are familiar with them. They allow you to do common tasks from the keyboard, which is nearly always faster than using the mouse.

8 Ctrl N: opens a new window Ctrl T: opens a new tab Ctrl O: open a file from your computer on Chrome Ctrl Tab or Ctrl PgDown: view the next open tab Similar to Alt Tab command in Windows Ctrl Shift Tab or Ctrl PgUp: view the previous open tab Ctrl 1-9: view a specific tab (1 = first tab on the left, 9 = last tab open on the right) Ctrl L: jump to address bar Ctrl F: search for text within a specific tab Mac users: use the ⌘ key instead of Ctrl

9 Spacebar: scroll down Home: jumps to the top of the page Ctrl Shift T: reopens closed tab Ctrl W or Ctrl F4: closes current tab Ctrl Shift W or Alt F4: closes the current window Ctrl D: bookmark current page Ctrl H: opens history page Ctrl J: opens download page F1: opens Chrome Help in a new window Mac users: use the ⌘ key instead of Ctrl


11 For simple Google searches, there’s no need to go to All you need to do is enter your query into the address bar (also called the omnibox.) Press enter, and your search will automatically be completed by Google.

12 To use a search engine other than Google, type the URL of the search engine a space, and then your query. Type: Paul McCartney and you’ll get— Hit enter, and you will instantly be taken to the search results from the website of your choosing. To search for something from a specific website, type the URL, a space, and your query Ex: Mary

13 Search operators, or Boolean operators, tell a search engine exactly what and what not to search for. Note that many of these operators work in many types of Google searches (web, image, map, etc.), as well as in other Google products (Gmail, Drive, Google Scholar, etc.)

14 ( “ ” ) quotes: searches the exact set of words. Helpful when you remember the exact title of an article, but not which site it came from. Also helpful for identifying popular quotations or song lyrics. (.. ) two periods: searches a range of numbers Dog breeds 80..110 pounds Camera $300..$500

15 ( - ) hyphen: exclude all results that contain that word. Helpful to exclude synonyms from results. Jaguar facts –car –football: search for facts about the cat, not the car or football team. The Carter Family –president: search for the music group, not the former president’s family You can also exclude an entire website from your results. 1960s counter culture –

16 ( * ) asterisk: acts as a wildcard. An asterisk can stand in for an entire word, or for part of a word. Politic* will search for politics, politician, political, etc. * succeed where epics fail. OR: search for one phrase or another. Without the “OR,” your results would typically show only pages that match all terms. Useful for accommodating variant spellings. Martin Engelbrecht OR Martin Enghelbrecht OR Martin Engelbrecht

17 site: refines a search to a particular website, or a larger domain (.gov,.edu,.it, etc.) Graphing calculator Academic calendar Lung cancer statistics Scone recipe Particularly useful to find more trustworthy information by searching,.gov, sites.

18 Try combining multiple operators for spot-on searching. 1960s counter culture – “Line by Line” Burma OR Myanmar agricult*

19 Click on Search Tools to filter results. Time: Find something published within a specific timeframe, or before/after a given date Results: find results from a specific reading level, or articles published nearby, or a verbatim search (similar to using quotes). Location: refine results published from a specific region.

20 Example: you want to learn more about last year’s “Maple Syrup Heist,” but all the top Google results are more recent, focused more on the movie that’s being made about it.

21 Voilà!


23 Use the same Google Search operators Parthenon –Nashville to find more images of the original Greek Parthenon, not the one in Nashville Starry Night to find images of Van Gogh’s “Starry Night” while (hopefully) avoiding commercial replications Search Tools Size – find small, medium, or large images, as well as images of specific dimensions. Color – search for only full color OR black and white images. Also can be used to search for images that are primarily one color (purple, blue, etc.)

24 Search Tools, continued: Type – search only for faces, photos, clip art, line drawing, or animated images (GIFs). To search for a specific file type (GIF, PNG, JPEG, etc.), go to Advanced Image Search. Advanced Image Search also includes other helpful features, such as filtering by aspect ratio (square, panoramic, landscape, portrait, etc.)

25 Rather than trying to describe an image, you can upload an existing image to Google, and it will try to find a visual match. Upload an image file from your computer, or search by an image already online. Useful for: Identifying works of art Identifying photographers or image copyright owners Seeing who else is using your image Finding the name of plants / flowers.

26 Example: this flower was growing in our office, but nobody knew the name of it.


28 Not great results at first

29 Add a description!

30 Scroll through the Visually Related Images until you see a match. Clicking on the image link, the name of the flower is given: the hoya. A quick Wikipedia search verifies these results.


32 As mentioned before, you can search a specified search engine by typing its URL, a space, and your query. Nella Larsen publications Or you can jump to Google results narrowed to a specific website by typing its URL, a space, and a query. Art through the ages

33 To make things one step faster, you can set up custom search engines. This enables you to find a specific page on a website, without first visiting that website’s homepage. For example, if you add Wikipedia as a search engine, you can then find a specific Wikipedia article without leaving the address bar. This shaves seconds off of every search.

34 To add a search engine: Go to the home page of the website and right-click on the search box. Select “Add as search engine…”

35 Change the keyword to something short and memorable. I used “wi” for Wikipedia. Click OK.

36 Now, from any website, you can quickly jump to any Wikipedia page. Type your keyword (wi), a space, and your query. Wi 16 th Century You are directly taken to that Wikipedia page, without first having to search from Google or the Wikipedia homepage!

37 Adding search engines works great with many websites. Google Images, Google Maps, etc. search the directory, search for departments, search for articles, etc. Youtube: search for specific videos, Instantly view library holdings on a given title Unfortunately, not every website will work – but it’s worth trying!

38 You can even customize advanced searches from outside websites to be performed entirely within the omnibox. You could add as a search engine to instantly bring up a map of any location, but what if you want quick driving directions?

39 Right click the omnibox from any open tab and click “Edit Search Engines…” Scroll to the bottom of the window until you see “Add a New Search engine.” Give the search a name (ex: “Directions from Work), and a short keyword (“maps”). Enter m+my+home+address+to+%s in the URL field. m+my+home+address+to+%s Replace my+home+address with your starting point. Ex: for Tappan Hall, 855+South+University+Avenue


41 Now, typing “Maps” and a space from the address bar will let you instantly find driving directions from your starting point!

42 These and many other brilliant custom searches have been developed by Chrome enthusiasts. Search to find more.


44 Extensions are add-ons that modify your browser. Categories of extensions include: Productivity, Social, Utilities, Games, News & Weather, etc. They are fast and easy to install or remove. Most extensions are absolutely free. You don’t need administrator access to install them.

45 Recommended extensions: Adblock Plus: Removes ads from websites, social media pages, and streaming music / video sites. Not only does this get rid of annoying ads, it also increases internet speed. HTTPS Everywhere: improves internet safety by using only secure connections wherever possible. Google Dictionary: allows you to double click any word on a website to instantly view its definition without leaving the page. Hacker Vision: reduce eyestrain! Hacker Vision darkens websites’ backgrounds to reduce screen glare.


47 Gmail search operators work in a similar way to Google search operators. Search operators like OR, “ ”, -, will work in Gmail If you don’t remember someone’s email address or full name, just start typing what you do remember—Google’s predictive algorithms will try to complete your query.

48 from: search for an email sent by a person or group. OR to: searches your replies and sent mail for messages sent to a specific person or group. Subject: searches the subject line only. In: search within a specific folder Subject:office memo In:trash Cc:, bcc: search emails cc’ed or bcc’ed to anyone.

49 Has:attachment – searches for all messages that have attachments. Filename: search for the file name of an attached file. Filename:cute_kitten.jpg Filename:.pdf Older_than, Newer_than: search messages older than or newer than a range of time. Use a number and d, m, y to correctly format it. Newer_than:7d After:, before:, older:, newer: search messages by date, using yyyy/mm/dd format. After:2012/10/09 before:2012/12/08

50 Browse through Settings to customize what you see and what you don’t see in Gmail. Stars are a fast and easy way to label and categorize your emails.


52 To filter by different labeled stars: Has:red-bang Has:yellow-bang Has:green-check Has:purple-star Has:red-star Etc.

53 Check out Gmail Labs for additional features. Undo Send: allows you to “unsend” a message up to 30 seconds after you hit send. Custom Keyboard shortcuts: designate your own keyboard shortcuts to create a new message, search your inbox, select messages, etc. Google Calendar gadget: view your calendar right from your email. SMS (text messaging) in chat: allows you to send free text messages to anywhere in the US, as well as many other countries.


55 Operators include: Type: filter by type of document Type:image Type:spreadsheet Title: search by the title of a file Owner: search shared files by who shared it with you. Owner:Elliott Simon Owner:me

56 Google Search operators work in Drive too. “” quotes OR - minus sign before:YYYY-MM-DD after:YYYY-MM-DD


58 Contact Molly Schoen 734.764.0386 History of Art Visual Resources Collections

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