Presentation on theme: "Internal Audit Office Manager Meeting January 22, 2015 Campus Audits – An Update."— Presentation transcript:
Internal Audit Office Manager Meeting January 22, 2015 Campus Audits – An Update
Let’s talk… Scheduling Dues Clarification Inventory Tracking 865 Accounts Booster/PTA Information
Scheduling It is OK to reschedule your audit.
“Fees” or “Dues” Clarification If you are identifying your deposit as dues, please identify what those dues entail? If a group is selling only T-shirts, THEN Approval, inventory tracking, and profit loss form MUST be completed. What if some are paying for a shirt with dues and some are not?
865 Accounts Authorization to spend—what does it look like? Standardized Form that has officers signatures and amount authorized, OR Minutes from a group meeting that authorizes one expenditure or a group of expenditures, OR Minutes from the group’s first meeting that has a blanket authorization for sponsor to spend Authorization must accompany expenditures
865 Accounts Should be part of general ledger review completed monthly by principals Short-cut: In TEAMS go to “My Accounts” Search for 865 Accounts This will give you a copy of the beginning and ending balances as well as summary of activity Print Screen of this page for principal review & attach to general ledger report monthly.
Booster Clubs/PTA New area of audit This information is to be updated ANNUALLY. Includes Name, Address and Phone for Officers Signers on Bank Accounts Bank where deposits are made Current copy of bylaws List of Fund-raising activities planned