Working with clubs to achieve the goals.. District administrative structure and support Role of the DG and DGE Reporting to RI Communication District administrative structure and support Role of the DG and DGE Reporting to RI Communication
Club Challenges What are some of the common challenges facing our clubs ? How do we help clubs address these issues ? ** ** Club Leadership Plan **
Club Leadership Plan Develop long range goals Set annual goals Conduct club assemblies Ensure clear communication Provide leadership continuity Amend by laws to reflect current practices Increase fellowship Ensure all members are active Develop a training plan Not compulsory – recommended !
Helping clubs implement the Club Leadership Plan.. Sell the benefits Train them Focus on the committees : administration, membership, PR, service and TRF Use the Planning Guide for Effective Rotary Clubs - 6 goal setting areas Sell the benefits Train them Focus on the committees : administration, membership, PR, service and TRF Use the Planning Guide for Effective Rotary Clubs - 6 goal setting areas
Using The Planning Guide Meet your President Elects here Ensure PEs submit a final version before the year begins Meet with clubs throughout the year to monitor progress Use the Memo of Club Visit** to assess club effectiveness (copies must be sent to RI).
Remember what we are assessing : Membership Service Projects TRF Support Public Relations Development of Future Leaders
Rating Clubs (Q. 28) Excellent — The members of this club are informed and engaged in full support of the four elements of an effective club because they are able to: sustain and/or grow their membership base; implement successful projects that address the needs of their communities and communities in other countries; support The Rotary Foundation through both program participation and financial contributions; and develop leaders capable of serving in Rotary beyond the club level. Good — The members of this club appeared to be informed and engaged but could increase its effectiveness by focusing on ______________. Adequate — The club functions, but needs significant improvement. Poor — This club is in need of assistance. Nonfunctioning club — The club failed to meet the criteria established by the RI Board in its policy for a functioning Rotary club (see questions 15-26 above).
ACTION : Identify three (3) minimum standards for clubs
Club Minimum Standards Pays dues to RIMeets regularly Ensures members subscribe to publications Implements service projects Accepts the DG or AG visitMaintains appropriate insurance and avoids litigation Acts according to RI codesPays dues without outside assistance Provides membership lists and attendance figures on time Resolves conflict amicably Cooperates with District and RI
Roles and Responsibilities How many clubs will you support ? Who has already served as AG ? What does the role entail ? Who will you work with ?
AG Responsibilities to D7030 Assist clubs in achieving District goals Co-ordinate DG visit Communicate club strengths, weaknesses and progress Attend district meetings Participate in TRF programs and fundraising Train future district leaders Meet successor to hand over Assist clubs in achieving District goals Co-ordinate DG visit Communicate club strengths, weaknesses and progress Attend district meetings Participate in TRF programs and fundraising Train future district leaders Meet successor to hand over
AG Responsibilities to CLUBS Help them develop goals and strategy Visit clubs 4 times p.a. Monitor project progress Encourage club leaders to attend D7030 events Motivate them to follow through on DG requests Assist clubs in planning for DG visit Coordinate training for clubs with District committees Help them develop goals and strategy Visit clubs 4 times p.a. Monitor project progress Encourage club leaders to attend D7030 events Motivate them to follow through on DG requests Assist clubs in planning for DG visit Coordinate training for clubs with District committees
AGs help Clubs to.. Meet SMART goals Become effective Rotary clubs: ◦ Sustain and increase members ◦ Implement projects that meet needs ◦ Support TRF ◦ Develop leaders beyond club level
ACTION: Identify an activity that meets one of the elements of an effective Rotary club and specify what your role would be.
District Committees 2012 Conference Programs – RYLA, Rotaract, Interact, Community Service Membership – Extension & Development Finance Public Relations RI Convention Promotion Foundation Training
District Committees.. Provide support and guidance to clubs Helps implement district goals Plans strategies to achieve club and district goals Promote and attend district training meetings Manage communication between RI and District in specific area of focus
PRIMARY RESPONSIBILTY A district officers’ primary responsibility is to work with club and district leaders to support specific club and district functions and objectives.
Committee Chairs.. Plan and conduct regular committee meetings Coordinate projects to support district goals Develop plan of actionShare information from RI and TRF Monitor and report committee progress to district team and DG Identify and recognize outstanding clubs, projects and Rotarians Attend district conference and other district meetings Train committee members if necessary Coordinate with AGs
QUESTION : What resources are available to you to assist in the successful execution of your District role ?
Peter Drucker : "The only definition of a leader is someone who has followers." To gain followers requires influence but doesn't exclude a lack of integrity in achieving this. John C Maxwell : In the 21 Irrefutable Laws of Leadership, John Maxwell defines leadership as "leadership is influence - nothing more, nothing less." This moves beyond defining the leader to looking at their ability to influence others – both followers and those outside that circle. Indirectly, it builds in leadership character, since without maintaining integrity and trustworthiness, the capability to influence disappears.
Warren Bennis : focused on the individual capability of the leader : "Leadership is a function of knowing yourself, having a vision that is well communicated, building trust among colleagues, and taking effective action to realize your own leadership potential." Roman Catholic Diocese of Rochester : "the process of influencing the behavior of other people toward group goals in a way that fully respects their freedom." The emphasis on respecting freedom is an important one, and one which should be a hallmark of Christian leadership. Jesus influenced many diverse people during his ministry but compelled no-one to follow Him.
ACTION : Describe the ideal Rotary leader for D7030.
“If you wish to experience peace, provide peace for another.” Tenzin Gyatso The 14th Dalai Lama