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Kimberly Cummings EDFA 60800: Business Management in Education Purdue University Calumet Dr. Mark Sperling Fall 2013.

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Presentation on theme: "Kimberly Cummings EDFA 60800: Business Management in Education Purdue University Calumet Dr. Mark Sperling Fall 2013."— Presentation transcript:

1 Kimberly Cummings EDFA 60800: Business Management in Education Purdue University Calumet Dr. Mark Sperling Fall 2013

2 ACKNOWLEDGEMENTS Superintendent Dr. Patrick Spray: Your willingness to share information to help me in this research project is most appreciated. Director of Business Steven Sonntag: Without everything you provided, I would be lost. You are undoubtedly a very gifted person and there isn’t an English word to thoroughly express my gratitude except, “Thank you!” Principal Cirsten Lewis: I know I was a pest, but I truly treasure the time you spent with me to clarify and expound upon school finance in Indiana. I also sincerely appreciate your ability to put some difficult concepts about levies, tax caps, and funding into laymen terms for me. Your guidance throughout this course is truly invaluable. School Treasurer Celeste Winscott: Your insight and the time you took to write the whole process out for me (from teacher request to final submission) are invaluable. I won’t forget it. I feel the anxiety of the biannual audits, which includes the prior and current year. I definitely have a greater appreciation for treasurers. BUDGET ANALYSIS2

3 TABLE OF CONTENTS BUDGET ANALYSIS3

4 THE SUPERINTENDENT’S BUDGET OVERVIEW SECTION I BUDGET ANALYSIS4

5 CLARK-PLEASANT COMMUNITY SCHOOL CORPORATION Our superintendent, Dr. Patrick Spray, presented the budget for 2013-2014 to the School Board of Trustees on October 29, 2013, and it was subsequently approved. The School Board presented the budget to the public on November 19, 2013 and was also successively approved. Dr. Patrick Spray Superintendent Clark-Pleasant Community School Corporation BUDGET ANALYSIS 5

6 CLARK-PLEASANT COMMUNITY SCHOOL CORPORATION The Clark-Pleasant Community School Corporation (CPCSC) is located in Central Indiana in Johnson County, which is approximately 20 miles south of Indianapolis. The school corporation is made up of the towns of Whiteland and New Whiteland, and portions of Greenwood, Franklin, and Needham Townships. The district has commercial, industrial, agricultural and residential areas. The largest taxpayers are the following: Nachi Technology Inc., Pedcor Investments, LLC, Pattillo Industrial Partners LLC, Wal-mart Real Estate Business, Greenwood Industrial Capital, Aldi (Indiana), LP, Retail, and Crossman Properties LLC. CPCSC is governed by a five member Board of School Trustees. The district employs 306 certified personnel and 333 classified personnel. The grade configuration is K-4, 5-6, 7-8 and 9-12. BUDGET ANALYSIS 6

7 CPCSC ENROLLMENT BUDGET ANALYSIS7

8 CPCSC DATA BUDGET ANALYSIS8

9 CPCSC CONTINUES TO BE ONE OF THE FASTEST GROWING SCHOOL CORPORATION Rank School Corporation Change #Change % 1 Clark-Pleasant Community School Corp93022.9% 2 Hamilton Southeastern Schools 2,37419.3% 3 Avon Community School Corp 96014.7% 4 Franklin Township Community School Corp 99614.7% 5 South Madison Community School Corp 39911.5% 6 Hanover Community School Corp 17911.5% 7 Noblesville Schools 77810.9% 8 Zionsville Community Schools 46510.8% 9 North West Hendricks Schools 16110.4% 10 East Porter County School Corp 19710.1% Source: IN Dept. of Education. Note: Fastest growing corporations in Indiana between SY 04/05 and SY 06/07. Rank based on DOE ADM Total Enrollment of 292 Indiana school districts. BUDGET ANALYSIS 9

10 CURRENT OPERATING FUND SECTION II BUDGET ANALYSIS10

11 CPCSC FUNDS GENERAL FUND Used for controlling most of the operating expenses: salaries, fringe benefits, supplies, utilities & insurance DEBT SERVICE FUND Used for all payments of debt incurred by the corporation PENSION DEBT FUND Used for payment of pension debt incurred by the corporation TRANS. OPERATING FUND Used for operating expenses of transporting children to and from school and school events TRANS. BUS REPL. FUND Used for purchase of school buses. CAPITAL PROJECTS FUND Used for purchase & maintenance of equipment; construction & repair of buildings, land acquisition; and fees for professional services There are 6 separate funds that make up the school corporation budget: NOTE: The Special Ed Pre-School fund has been eliminated and is now part of the General Fund. BUDGET ANALYSIS11

12 TOTAL OPERATING BUDGET 2012 General Fund $35,562,000 Rate: $0.00 Trans. Oper. Fund $2,995,000 Rate: $0.2885 Debt Service Fund $14,887,140 Rate: $1.4854 Capital Projects Fund $3,700,000 Rate: $0.3923 Total Advertised Budget for 2012: $58,555,348 Total Advertised Tax Rate: $2.3609 Trans. Bus Repl. Fund $840,000 Rate: $0.1291 Pension Debt Fund $571,208 Rate: $0.0656 BUDGET ANALYSIS 12

13 2012 MAJOR BUDGET ISSUES There are several major budget issues that concern CPCSC’s Business Department. It is totally astounding, to me, how many diverse accounts there are to reconcile and the magnitude of the responsibility that comes along with being accountable to all stakeholders. It most certainly raises my appreciation for all the business department must do with numbers and accounting! All Funds: Sonntag shared that Low Assessed Valuation (AV) means higher advertised Tax Rate. The advertised tax rate is $2.3609. Actual rate will be lower if our actual AV is higher. General Fund Sonntag also stated that in Indiana, it is extremely difficult to prepare a budget because the student enrollment and the assessed value is not known when the district budget is prepared. Furthermore, most of the General Fund is currently supported by state revenues, which is another reason CPCSC takes care in preparing their budget. CPCSC has taken precautionary measures over the last four years to transfer balances into their “rainy day” fund which is similar to what the state has developed. The state has over $1.2 billion in reserves and CPCSC has $5 million in their rainy day fund. BUDGET ANALYSIS13

14 2012 MAJOR BUDGET ISSUES (CONT.) General Fund (cont.) CPCSC has been very pragmatic since the Budget Advisory Team (BAT) suggested a $1.6 million reduction in early 2010. CPCSC has increased their focus on instruction, curriculum, special needs and student services. Sonntag shared that CPCSC participated in Susan Brudvig’s Enrollment study, which shows approx. 170 new students in the forecast, however, to err on the positive side, CPCSC used 150 new students to build revenues in General Fund. He also said that there is no official way to be sure until after the official student count date in mid-September. Categorical funding remained the same, which of course does not keep up with inflation. Additional teachers employed in ’11-‘12 due to growth, particularly in Essential Skills. BUDGET ANALYSIS14

15 2012 MAJOR BUDGET ISSUES (CONT.) Debt Service Fund Sonntag said that CPCSC budgeted an increase in Lease Rental Payments to include full bond payment for the new Middle School project and to continue payment on the Common School Fund loan of $109,000 and the (MS/HS) project. Even though the payments increased, Sonntag said that the interest rate of approximately 1% is saving taxpayers an enormous amount of interest expense. Pension Debt/Retirement Fund CPCSC continues to have a pension Fund solely to pay for Pension Debt. Capital Projects Fund Sonntag also shared that the lower CPF budget reflects a decrease in technology personnel and lower equipment budgets for all buildings. He noted that storm water management fees are built into budget for all three years. Indiana will continue to allow Utilities & Property Insurance up to $780,000 be paid from CPF in 2012 instead of General Fund Note: the circuit breaker (property tax reductions) means that CPCSC will pay more in addition to utilities & insurance out of General Fund in the future. Transportation Operating & Bus Replacement Lower budget reflects consolidated bus routes and lower operational costs even though enrollment continues to grow. BUDGET ANALYSIS15

16 REVENUE ANALYSIS SECTION III BUDGET ANALYSIS16

17 2012 GENERAL FUND ESTIMATED REVENUES Local Revenue: Property Tax $ 0 0.0% License Excise 0 0.0% All Other 355,097 1.0% Total Local $ 355,097 1.0% Total Estimated General Fund Revenues for 2012: $35,562,000 State and Other Revenue: State Grant $34,764,94797.8% All Other 441,956 1.2% Total State & Other $35,206,90399.0% BUDGET ANALYSIS17

18 2012 PENSION DEBT FUND ESTIMATED REVENUES Local Revenue: Property Tax$ 655,65493.6% License Excise 42,000 6.0% All Other 3,000 0.4% Total Local$ 700,654 100.0% Total Estimated Pension Debt Fund Revenues for 2012: $700,654 All revenue supporting Pension Debt Fund is locally generated. BUDGET ANALYSIS18

19 2012 CAPITAL PROJECTS FUND ESTIMATED REVENUES Local Revenue: Property Tax$3,758,07986.2% License Excise 220,000 5.1% All Other 380,000 8.7% Total Local$4,358,079 100.0% Total Estimated Capital Projects Fund Revenues for 2012: $4,358,079 All revenue supporting Capital Projects Fund is locally generated. BUDGET ANALYSIS19

20 2012 TRANSPORTATION OPERATING FUND ESTIMATED REVENUES Local Revenue: Property Tax$2,746,83988.8% License Excise 180,000 5.8% All Other 165,000 5.4% Total Local$3,091,839 100.0% Total 2012 Estimated Transportation Operating Fund Revenues: $3,091,839 State Revenue: State Basic Grant $ 0 0.0% Total State $ 0 0.0% BUDGET ANALYSIS20

21 2012 TRANS. BUS REPLACEMENT FUND ESTIMATED REVENUES All revenue supporting the Transportation Bus Replacement Fund is locally generated. Local Revenue: Property Tax$1,267,88595.5% License Excise 35,000 2.6% All Other 25,000 1.9% Total Local$1,327,885 100% Total 2012 Estimated Transportation Bus Replacement Fund Revenues: $1,327,885 BUDGET ANALYSIS21

22 FOUR YEAR SUMMARY RECEIPTS AND EXPENDITURES INDIANA DEPARTMENT OF EDUCATION Office of School Finance CALENDAR FINANCIAL REPORT Summary of Receipts and Expenditures January 1 to December 31 Funds Total Cash Balance January 1 Receipts Receipt Exceptions and Plus Adjustment Expenditures Expenditure Exceptions and Minus Adjustment Cash Balance December 31 2012 18,666,202.1172,075,985.093,187,833.3969,647,432.003,187,833.3921,094,755.20 2011 17,762,869.1066,907,689.956,013,455.5366,004,356.946,013,455.5318,666,202.11 2010 11,774,053.0167,409,701.306,396,545.1663,420,885.214,396,545.1617,762,869.10 2009 16,480,081.6272,072,308.728,968,696.2066,803,653.3318,934,380.2011,774,053.01 BUDGET ANALYSIS22

23 PAST AND PRESENT AV’S BUDGET ANALYSIS23

24 Comparison of ADVERTISED and APPROVED Tax Rates BUDGET ANALYSIS 24

25 ASSESSED NET EVALUATIONS FOR CPCSC (SEPTEMBER 2011 PAY 2012) TAXING DISTRICT Bank PP AV Net AV Real Estate Net AV Other Personal Property (excl. Business PP) Net AV Business Personal Property Only Minus AV of TIF Other PP, excl Business PP Minus Captured Net AV for Real Property Minus AV of TIF Business Personal Property Only Adjusted Net AV 006-NEEDHAM FPD- CKARK TWP 11,450136,241,07906,181,250000142,422,329 007-WHITELAND FPD-CKARK TWP 011,792,61702,852,37000014,645,987 023-PLEASANT TWP- CP SCH-CO LIB 010,590,37904,600,35000015,190,729 025-GREENWOOD CITY-CP SCH-PL TWP 1,092,540396,069,756025,036,460085,540,9730335,565,253 027-NEW WHITELAND TOWN 72,35094,790,49103,446,48000098,236,951 028-WHITELAND TOWN-PLEASANT TWP 163,540105,705,43805,480,610000111,199,048 029-FRANKLIN CITY- PLEASANT TWP 021,315,2400311,42000021,626,660 030-GWD CITY-CP SCH-CO LIB 191,810309,396,068045,860,7390110,693,2400244,563,567 031-PLEASANT TWP- CP SCH-GWD LIB 0255,41901,450,5000001,675,919 033-WHITELAND FPD-PLEASANT TWP 054,805,35804,441,80200059,247,160 047-GWD CITY-CP SCH-CLARK TWP 09,443,62506,7100009,450,335 048-WHITELAND TOWN EAST-PL TWP 01,364,13001000001,364,230 050-GWD CITY-CP SCH-GWD LIB-PL- MTE 0640,00000000 052-GWD CITY-CP SCH-CO LIB-PL-MTE 01,152,57000000 TOTALS1,531,8901,153,557,180099,637,7710196,243,21301,056,980,738 BUDGET ANALYSIS 25

26 SUMMARY OF ASSESSED VALUATION (AV) Sonntag shared that the Johnson County Auditors and the Department of Local Government Finance certified CPCSC’s Assessed Valuation (AV) for 2011 @ $1.059 billion which is more than a 1% increase from last year. CPCSC projected a 5% decrease for 2012 ($1.059 billion to $1.0 billion) due to the decline in the housing market values. He also stated that business department recommended that CPCSC should use a lower AV to protect the tax levy and tax rate due to a potential lower AV. By decreasing the estimated AV to $1 billion, the advertised tax rate increases. BUDGET ANALYSIS26

27 EXPENDITURE ANALYSIS SECTION IV BUDGET ANALYSIS27

28 2012 GENERAL FUND EXPENDITURES Salaries Teachers/Administrators Secretaries/Aides/Subs Custodians/Maintenance OtherSupplies and Materials Instructional Operating Employee Benefits Insurance FICA Retirement Purchased Services Utilities Central Nine Special Services Total Budgeted General Fund Expenditures for 2012: $35,562,000 Salaries$23,425,40065.8% Empl. Benefits 8,494,52523.9% Purch. Services 1,628,275 4.6% Supplies/Materials 1,883,800 5.3% Other 130,000 0.4% BUDGET ANALYSIS28

29 INSTRUCTIONAL EXPENSES ProgramTotal Personal Services- Salaries Personal Services- Employee Benefits Purchased Professional Technical Services Purchased Property Services Other Purchased Services Supplies Other Objects Elementary11,656,8748,127,0003,287,40012,500-13,500166,47450,000 Middle/Jr. High2,845,8791,921,000821,9503,250-6,00053,67930,000 High School5,299,8343,654,0001,444,5004,250-11,250145,83440,000 Vocational Education485,000410,00075,000----- Special Programs2,158,0001,837,000311,000---10,000- Summer School40,00033,0005,500---1,500- Remediation246,000221,50024,500----- Payments to Other Gov. Units Within State 1,190,000---- -- BUDGET ANALYSIS 29

30 SUPPORT SERVICE EXPENDITURES ProgramTotal Personal Services- Salaries Personal Services- Employee Benefits Purchased Professional Technical Services Purchased Property Services Other Purchased Services Supplies Other Objects Students1,464,9631,072,000375,300--99716,666- Instruction817,450584,000173,000--2,90356,647- General Administration557,000320,000141,00041,000-25,00020,00010,000 School Administration2,958,0002,199,000755,375--3,625-- Central Services702,000520,000175,000--5,0002,000- Operation and Maintenance of Plant Services 4,649,0002,110,000819,000-163,000146,0001,411,000- Operation of Noninstructional Services 492,000416,90075,100----- TOTALS INSTRUCTIONAL AND SUPPORT 35,562,00023,425,4008,494,52561,000163,0001,404,2751,883,800130,000 BUDGET ANALYSIS30

31 FOOD SERVICE FUND LOCAL SOURCESAMOUNT School Lunch Program (reimbursable)874,871.97 School Breakfast Program (reimbursable)61,749.45 Adult Sales (non-reimbursable)54,876.77 Ala Cart (non-reimbursable)287,330.17 Special Functions18,708.61 Daily Sales-Summer Food Program1,250.75 TOTAL1,298,787.72 STATE SOURCESAMOUNT State Matching Fund-School Lunch31,369.62 TOTAL31,369.62 FEDERAL SOURCESAMOUNT School Lunch Reimbursement1,159,739.94 Summer Food Service Program16,587.61 TOTAL1,176,327.55 OTHER ITEMSAMOUNT Return of Petty Cash160.00 Other13,188.99 TOTAL13,348.99 SUPPORT SERVICESAMOUNT Refund of Revenue600.87 Other Personnel Services850.01 Insurance55,000.00 TOTAL56,450.88 COMMUNITY SERVICESAMOUNT Service Area Direction-Operations258,268.30 Food Preparation and Dispensing983,720,.82 Food Purchases1,065,998.70 Distribution of School Lunch Reimbursement5,286.10 Other Food Services201,039.11 TOTAL2,514,313.03 GRAND TOTAL $2,570,763.91 BUDGET ANALYSIS31

32 2012 GENERAL FUND EXPENDITURES Yet again, Direct of Business Steven Sonntag was very generous with his explanations to how the department built the General Fund Expenditures. He said, “First and foremost, our Instructional Programs and Special Ed Programs were the only major programs to increase over last year. That emphasizes our districts efforts to keep budget cuts away from the classroom. He also said that CPCSC has been very prudent in their decisions since the Budget Advisory Team (BAT) recommended a $1.6 million reduction in early 2010. He specifically noted that CPCSC has increased its focus on instruction, curriculum, special needs and student services. Categorical funding stayed the same despite inflation. In 2011-12, CPCSC hired additional teachers due to growth, especially in Essential Skills. BUDGET ANALYSIS32

33 2012 PENSION DEBT FUND BUDGETED EXPENDITURES Total Budgeted Pension Debt Fund Expenditures for 2012: $571,208 Bond Principal $325,00056.9% Bond Interest $246,20843.1% Bond Principal Bond Interest Pension Debt/Retirement Fund is used solely to pay for the teacher retirement plan, which is an obligation that is not funded. This fund is also a tax neutral fund meaning another fund will have to be reduced by this amount. BUDGET ANALYSIS33

34 2012 DEBT OBLIGATIONS LOCAL SOURCESAMOUNT Property Taxes ( Ad Valorem Taxes) 11,652,448.89 License Excise Tax1,385,576.64 Commercial Vehicle Excise Tax61,567.64 Property Tax Replacement630,960.50 TOTAL13,730,553.97 BUDGET ANALYSIS34 DEBT SERVICESAMOUNT Temporary Loans-Interest21,716.41 Buildings-Principal8,950,209.00 Buildings-Interest5,427,822.70 Common Sch Fund Loan- Principal 21,866.00 Common Sch Fund Loan- Interest 710.65 TOTAL14,422,324.76 NON-PROGRAMMED CHARGES AMOUNT Transfers From One Fund to Another 55,779.58 TOTAL55,779.58 GRAND TOTALS RECEIPTS $13,730,553.97 EXPENDITURES 14,422,324.76 EXCEPTIONS 55,779.58

35 2012 RETIREMENT/SEVERANCE BOND FUND DEBT SVC BUDGET ANALYSIS35 LOCAL SOURCESAMOUNT Property Taxes ( Ad Valorem Taxes) 550,119.51 License Excise Tax65,413.96 Commercial Vehicle Excise Tax2,906.67 TOTAL618,440.14 FINANCING SOURCESAMOUNT Temporary Loans Principal185,000.00 TOTAL185,000.00 DEBT SERVICESAMOUNT Bonds-Principal325,000.00 Temporary Loans-Principal185,000.00 Bonds-Interest244,707.50 TOTAL754,707.50 GRAND TOTALS RECEIPTS $618,440.14 EXPENDITURES 569,707.50 EXCEPTIONS 185,000.00 NOTE: The fringe benefits of health, vision, dental, and life that I could find were my own insurance plan, which I don’t think is applicable to this research project.

36 2012 CAPITAL PROJECTS FUND BUDGETED EXPENDITURES Maintenance Equip. Building Rental Emergency Total Budgeted Capital Projects Fund Expenditures for 2012: $3,700,000 Land Acq. & Dev. $ 50,000 1.3% Professional Serv. 143,000 3.9% Educational Spec. 5,000 0.1% Building Improve. 400,000 10.8% Building Rental 100,000 2.7% Equipment 158,000 4.3% Emergency 202,000 5.5% Maint. of Equip. 962,000 26.0% Util., & Insur. 800,000 21.6% Technology 880,000 23.8% Building Improvement Land Acq. & Dev. Professional Services Util. & Insur. Technology BUDGET ANALYSIS36

37 2012 CAPITAL PROJECTS FUND BUDGETED EXPENDITURES The CPF expenditures in the previous slide support the first year of CPCSC’s three year plan. The lower CPF budget signifies a reduction in technology personnel. As Sonntag said, “(It’s) having to do more with less.” The lower equipment budgets for all buildings involved teachers having to give up their individual printers for shared printing stations. Indiana will allow a maximum of $780,000 Utilities & Property Insurance to be paid from CPF in 2012 instead of using the General Fund. Sonntag said that due to a circuit breaker, property tax reductions, CPCSC will pay more utilities and insurance out of the General Fund in the future. The circuit breaker reductions will have the most affect on the CPF and Transportation budgets. BUDGET ANALYSIS37

38 2012 TRANSPORTATION OPERATING FUND BUDGETED EXPENDITURES Salaries Supplies & Equipment Benefits Purchased Services Total 2012 Budgeted Transportation Operating Fund Expenditures: $2,995,000 Salaries $1,623,00054.2% Benefits 567,00018.9% Purchased Services 100,000 3.4% Supplies & Equip. 705,00023.5% The lower budget reflects consolidated bus routes and lower operational costs even though enrollment continues to grow. BUDGET ANALYSIS38

39 2012 TRANS. BUS REPLACEMENT FUND BUDGETED EXPENDITURES Bus Replacement Total 2012 Budgeted Transportation Bus Replacement Fund Expenditures: $840,000 Purchases of Buses 840,000 100% Again, CPCSC has a 12 year bus purchase plan. The expenditures in Bus Replacement Fund budget shown support only the first year. CPCSC will continue to purchase 84 passenger buses as well as special education type buses. BUDGET ANALYSIS39

40 TOTAL ADVERTISED TAX RATE ANALYSIS General Fund $35,562,000 Rate: $0.00 Trans. Oper. Fund $2,995,000 Rate: $0.2885 Debt Service Fund $14,887,140 Rate: $1.4854 Capital Projects Fund $3,700,000 Rate: $0.3923 Total Advertised Budget for 2012: $58,555,348 Total Advertised Tax Rate: $2.3609 Trans. Bus Repl. Fund $840,000 Rate: $0.1291 Pension Debt Fund $571,208 Rate: $0.0656 BUDGET ANALYSIS40

41 REVENUES REPEALED OR EXPENSES ADDED IN LAST FEW YEARS REVENUE ITEMS: $1,546,123 Reduction in 2010 State Funding Formula {4.54% cut}. $2,678,457 Estimated Circuit Breaker Reduction in Funding due to Property Tax Caps. Eliminated New Facility Appeal {$1,050,000}. Debt Service State ADA Flat Grant Eliminated {$200,000}. Transportation State Support Eliminated {$80,000}. State Funding of New Students @ 75% (not 100%) during 2006-08. State Funding of Summer School {50%}– not sufficient State Elimination of Business Inventory Tax {4% of AV} State Decrease in PTRC and HC funding. EXPENDITURE ITEMS: Transfer of Utilities & Insurance Costs from General to CPF {$779,000}. BUDGET ANALYSIS41

42 TOTAL ADVERTISED TAX RATE ANALYSIS Sonntag said that the total advertised tax rate of $2.36 supports CPCSC’s total advertised $58 million budget. A low Assessed Valuation means higher advertised Tax Rate. The advertised tax rate was $2.3609. He said the actual rate will be lower if our actual AV is higher. We have advertised our tax rates at a higher rate than the anticipated final DLGF tax rates. At the time I received CPCSC’s budget, they still did not have (which is normal) the certified AV mentioned earlier or the official ADM for the budget. Sonntag said that without these two main items, it is extremely hard to predict tax rates. He explained that you can reduce your tax rate or levy, but you can’t increase your tax rate or levy over and above what you advertise. So to protect the budget, especially in a growing district, it is essential to advertise higher than expected. Therefore, the advertised tax rate was $0.10 cents lower than last years advertised rate. BUDGET ANALYSIS42

43 SUMMARY AND CONCLUSION SECTION V BUDGET ANALYSIS43

44 RESEARCH Throughout this research project, I was able to find almost all aspects with the exception of detailed athletic expenditures and the corporations contribution to health insurance. A major concern with CPCSC is the how to provide educational services due to the exceptional growth incurred. This can be shown on the following slides provided by Sonntag. BUDGET ANALYSIS44

45 REVIEW The number of students grew 88% over the last ten years. 2,905 in 97/98 3,870 in 02/03 5,472 in 07/08} Source: CPCSC Demographic Enrollment Studies BUDGET ANALYSIS45

46 REVIEW The number of students with special needs grew 160% over the last ten years. 302 in 97/98 502 in 02/03 784 in 07/08} Source: IN DOE for CPCSC: Population Characteristics BUDGET ANALYSIS46

47 REVIEW Total number of employees grew 89% over the last ten years 330 in 97/98 393 in 02/03 623 in 07/08 Compare student growth at 88% to total number of employee growth at 89% Source: IN DOE for CPCSC: Population Characteristics and DOE – NE report BUDGET ANALYSIS47

48 REVIEW Total number of Instructional Employees (Teachers and Instructional Aides) grew 88% over the last ten years. 199 in 97/98 227 in 02/03 374 in 07/08 Source: IN DOE for CPCSC: FTE Teachers and DOE – NE report BUDGET ANALYSIS48

49 CONCLUSION Clark-Pleasant Community School Corporation’s Business Department is to be commended for doing such an awesome job of keeping our district financially secure. Throughout my research, I have found that the accounting practices and numbers are astronomical and at times appeared to swarm before my eyes. It can be absolutely overwhelming! I would like to thank Superintendent Dr. Patrick Spray for allowing me access to some records in addition to the ones that are required by the state of Indiana to be public notifications. My heartfelt gratitude goes to the Director of Business Steven Sonntag for providing much of the information I needed to complete this project. As studies indicated in the Business Management (EDFA 60800) course, the General Fund Revenues comes from approximately 1% local sources and 99% state sources. Obviously, CPCSC is no exception. Sonntag reiterated how difficult it is to establish a final budget in the state of Indiana due in part to the time table of establishing set student enrollment numbers and obtaining the assessed values. He is obviously concerned about the projected growth rates and providing services in all areas of the budget. The BUDGET ANALYSIS49

50 budgeting accounts are multiple (literally there are pages of accounts). I have a new admiration for everything the business department does. I would also like to thank Whiteland Elementary Principal, Cirsten Lewis, for all the time she took out of her busy schedule to discuss finance with me. So many times I felt like I was reading a foreign language, but her explanations helped me to comprehend finance more thoroughly. Thank you for being patient with me. Your knowledge is impressive. The school treasurer, Mrs. Celeste Winscott, was extremely informative despite that fact that she is so demure. She expressed how stressful her job can be due to the accountability fact. She showed me how she does her accounting. She also shared how it is extremely important it is to keep meticulous records. In all, business management is extremely extensive. I am so thankful for what I have learned in this class and look forward to my potential career as an administrator. BUDGET ANALYSIS50

51 REFERENCES BUDGET ANALYSIS51 Lewis, Cirsten. Personal interview. 22 Nov. 2012. Spray, Patrick. Personal interview. 30 Oct. 2013. Sonntag, Steven. Email interview. 31 Oct. 2013. Winscott, Celeste. Personal interview. 18 Nov. 2013. "IDOE - Office of School Finance." IDOE - Office of School Finance. N.p., n.d. Web. 23 Nov. 2013.. "IDOE: Compass." IDOE: Compass. N.p., n.d. Web. 23 Nov. 2013..


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