Presentation on theme: "Annual Meeting November 8, 2014 Metamora Carriage & Driving Association 40 th Anniversary Metamora, Michigan Established 1974."— Presentation transcript:
Annual Meeting November 8, 2014 Metamora Carriage & Driving Association 40 th Anniversary Metamora, Michigan Established 1974
Current Board Larry Wheeler, President Julie Smith, Vice President Beth Lynch, Treasurer Janet Cisler, Secretary Janet Cassise, Member at Large Darlene Daly, Member at Large Barbara Chapman, Member at Large Julie Kinzie, Member at Large Mari Yancho, Member at Large 2
Newly Elected Board Members Larry Wheeler – Returning for 2 nd 3-Year Term Julie Kinzie – Returning for 2 nd 3-Year Term Julie Smith – Returning for 2 nd 3-Year Term All 3 will need to step down at the end of Fiscal Year 2017 4
Terms of Board Members 5 Three directors are elected annually – each for a 3 year term based on the fiscal year (Nov. 1 – Oct. 31) No Board member may be elected for more than 2 consecutive terms. A director is eligible for re-election after a one year lapse following his/her previous 2-year consecutive terms. - Terms end October 31, 2015 - Janet Cassise – end of 2 nd term Janet Cisler – end of 2 nd term Darlene Daly – end of 1 st term - Terms end October 31, 2016 - Barbara Chapman – end of 1 st term Beth Lynch – end of 2 nd term Mari Yancho – end of 1 st term
End of Fiscal Year 2013 End of Fiscal Year 2014 Type of Membership# of Members Individual56 Family42 Junior1 Life6 Honorary7 TOTAL112 Type of Membership# of Members Individual55 Family36 Junior1 Life8 Honorary7 TOTAL107 6 Membership Report
501(C)(3) Status for MCDA 7 MCDA’s application for tax exempt status was approved in the spring of 2014. We look forward to incorporating this tax exempt status into our policies / procedures / expense reporting. Congratulations and many thanks to the team members who worked so hard on this project for the past two years.
MCDA Operating Fund Nov. 1, 2013 to Oct. 31, 2014 8 Please see the Operating Fund spreadsheet on your table.
9 MCDA Operating Fund Checking Account MCDE Checking Account Competition Fund Savings Account Consolidated Balances Beginning Balances Nov. 1, 2013: $ 5,285.88 $ 2,193.92 $ 8,687.19 $ 16,166.99 Sources of Cash: Fundraising/Sposorships $ 18,400.00 Draws to Shows $ 20,000.00 $ (20,000.00) $ - 2013/14 Membership Dues $ 4,105.00 2014/15 Membership Dues $ 1,020.00 Annual Auction $ 1,476.00 Annual Meeting 2013 $ 1,855.00 Annual Meeting 2014 $ 37.00 Activities - Mid-Winter Mtg. - donations, tack sale $ 58.70 ADT - entries $ 475.00 Potluck - cash donations $ 20.00 Continuous Drive - fees & donations $ 360.00 Clinic - Larry Poulain lesson & audit fees $ 1,180.00 Donation to Competition Fund (2) $ 25.00 Donation received - 501c3 $ 100.00 Merchandise Sale (MCDA) $ 74.00 Newsletter ads $ 7.00 MCDE XXX Income $ 12,195.70 Interest $ 1.90 Total Sources of Cash $ 10,792.70 $ 32,195.70 $ (1,598.10) $ 41,390.30 Uses of Cash: 2013/2014 membership - postage, materials $ 11.20 Annual Meeting 2013(1) $ 1,640.00 Annual Meeting 2014 deposit $ 250.00 Activities - Mid-Winter Mtg. - donations, tack salegeneral refreshments & supplies $ 326.02 Mid-Winter Mtg. hall rental, main course $ 157.32 ADT - food, officials $ 403.76 Potluck - main dish $ 54.67 July Picnic - Spanglers port-a-jon, food, supplies $ 388.61 Continuous Drive - pizza party, EMTs $ 358.56 Bank Charges fees, checks $ 65.15 $ 2.00 $ 67.15 Clininc - Larry Poulain - Fees & Expenses $ 1,146.24 Competition Fund donation forwarded (2) $ 25.00 Donation made - 501c3 MI Justin Morgan Assoc., MACC-MHHH, CAA $ 285.00 Equipment - video projector, printer & cable $ 658.83 Insurance $ 2,492.45 Newletter - postage, printer ink $ 327.56 Non-Profit Fees - Amended Articles of Inc, IRS & Board Mtgs, 2013 tax prep $ 844.50 Office Supplies - ink & postage, paper supplies $ 280.85 Organization Fees, Memberships: ADS $ 60.00 Sponsorships/Ads - Metamora Hunt $ 225.00 Website renewal $ 200.00 MCDE XXIX Show Expense $ 883.36 MCDE XXX Show Expense $ 30,122.47 MCDE XXXI Show Expense (omnibus listing) $ 200.00 Total Uses of Cash $ 10,200.72 $ 31,205.83 $ 2.00 $ 41,408.55 Ending Balances Oct 31, 2014 $ 5,877.86 $ 3,183.79 $ 7,087.09 $ 16,148.74 MCDA Note 1:Cost excludes $250.00 Deposit paid in prior fiscal year MCDA Note 2:$25.00 donation included w/ membership in one check forwarded to Competition Fund MCDE Beginning Balance includes $200.00 Omnibus fee for MCDE XXX, excludes grounds repair expense from MCDE XXIX.
Mid-Winter Meeting – February 16, 2014 Held at the Metamora Historical Society Hall. Pot Luck! Tack Sale! Panel Discussion - Cold Weather Horse Care Close to 40 participants attended the 2013 Mid- Winter Meeting. Our panel members included Michelle Lutz, Nutrina Nutritionist, Brian Robertson, and both Drs. Bob Becker and Denise Burbary- Muston. 10
11 Arena Driving Trial & Potluck March 28 & 29, 2014 In spite of one of the worst winters in a long, long time, the 2 nd Arena Driving Trial was held at Windrush Farm. An informal clinic on conditioning the driving horse was held, with Barbara Chapman, Dennis Yancho and Brian Robertson speaking about their experiences. Dressage was driven in the morning with cones & obstacles driven together in the afternoon.
MCDE XXX– June 13 – 15, 2014 12 At this 30 th Annual CDE we hosted a contingent of skilled drivers, and the great volunteers came out to work the event and make it one of the best we’ve ever had. Ann and Richard Pringle are resigning from active roles in the event. Thank you, Ann and Richard for your many years of service at the MCDE.
14 Larry Poulin Clinic – June 14 & 15, 2014 We were so pleased that Larry Poulin was once again able to stay after the CDE to give a clinic on Sunday afternoon and Monday. 11 drivers received instruction, while others audited throughout the lessons.
The Otto Siegmund Award – 2000 thru Present 15 Otto was a very dedicated supporter of the MCDE, serving in various capacities from 1986 to 1998. To quote Jocelyn Scofield,“Dedication to ‘the game’ is part of the criteria. Playing fair and always ‘giving ityour best shot’ is another element. Being serious without taking yourself too seriously and being very competitive while maybe taking time or trouble to help somebody else is also part of the mix. In short, a very good sport who ‘loves the game of driving and of life – and plays it well’.” For this 30 th anniversary MCDE, the officials and Committee Members were so pleased to offer this award to our own Dr. Charles R. Becker (or Bob, as we all know him). Bob was thrilled to receive the award, having spent many pleasant hours with fellow veterinarian Dr. Sigmund. Past Recipients Dennis Yancho Polly Peterson Marilyn Zaetta Brian Robertson Linda Poland Kelly Bruder Carolyn Stanger Kirsten Brunner Dorothy Childs Ann Pringle Barbara Chapman Sharon Crawford-Mackey Darlene Daly Mari Yancho Charles R. Becker
Picnic at Spangler’s White Fences Farm - July 19, 2014 The Spangler’s handsome dog, Winston, greeted the guests with enthusiasm. The trails at White Fences were beautifully groomed, and the grounds, flowers, lake and fountain were perfect. Jim and Patt made sure the ambiance was charming by supplying white chairs and tables draped with red and white checkered tablecloths, topped with baskets of flowers. 16
Harvest, Horses & Hounds – September 27, 2014 17 MCDA was well represented at Metamora’s Harvest, Horses & Hounds Celebration. Jim Spangler Carol Becker Jim Spangler was honored as the parade’s Grand Marshall, and was driven in the parade by Carol Becker driving her road cart put to her Dutch Harness mare. Diane Romska Diane Romska drove her meadowbrook put to her 22 year old Morgan Sierra. Martin & Mary Chris Foxworthy Sue Mahar Karen Wilson Kay Van Natta Martin & Mary Chris Foxworthy were on the planning committee for the event and also brought their ladies wicker phaeton and Concord wagon for the MCDA carriage display. Sue Mahar brought her dog cart, Karen Wilson brought her meadowbrook, and Kay Van Natta brought her governess cart.
Community Involvement 18 MCDA supports and participates in a variety of community activities. Metamora Hunt Hunters Run Metamora’s Harvest, Horses & Hounds celebration ADS CAA
Continuous Drive at Stump Lane Farm Oct. 11, 2014 This year’s Continuous Drive hosted 18 whips, including 3 pairs. The largest turnout ever. The course is always great at Jocelyn’s beautiful farm, winding through trees, over bridges and through large fields - some with pleasant hazards and one set up for a judged driving pattern. The potluck following was, as always, great fun for all. 19
Miles (Milestones 50, 100, 150, 300) Miles (Milestones 50, 100, 150, 300) Hours (Milestones 50, 100, 150 200) Hours (Milestones 50, 100, 150 200) Julie Smith & Penny 51.5 Miles Carol Beens & Zoey -165.4 Miles Carol Beens & Morgana – 109 Miles Linda Piette & River 375 Hours Linda Piette & Radar 75 Hours 20 2014 Let’s Get Driving – Those Who Met Milestones
Miles (400, 800, 1200, 1600, 200) Julie Smith & Penny – 482.1 miles No one met any of the cumulative milestones for miles this year. 21 Cumulative Milestones – Let’s Get Driving
Miles Hours Carol Beens is our Miles winner with 165 miles driving Zoey Linda Piette is our Hours Winner with 375 Hours driving River (300 as a single, and 75 in a pair with Radar) 22 Highest Miles / Hours
The John Lynch Award The John Lynch Award was established to honor the memory of MCDA member, volunteer, enthusiastic driving participant and dear friend John Lynch following his untimely death in 1993. John was kind, fair, even tempered, and generous. His contributions to MCDA were, without fail, valuable and consistent. He was a good sport in every sense of the word. Recipients of the John Lynch are chosen for significant contributions to MCDA that reflect qualities embodied in John. The selection committee consists of the President of MCDA, the most recent recipient, John’s widow Beth Lynch and the award’s founder, Jocelyn Scofield. 23
The John Lynch Award – Past Recipients 24 1993 – Jim Smith 1994 – William Putnam 1995 – Eugene A. Moore 1996 – Bethann Lynch 1997 – Jocelyn Scofield 1998 – Gene Lasher 1999 – Carol Beens 2000 – Mary Shaw Moore 2001 – Carol Becker 2002 – Terry Pickett 2003 – Larry E. Wheeler 2004 – Pamela Minard 2005 – Richard & Ann Pringle 2006 – Astrid Joergens 2007 – James L. Pierce 2008 – Dennis & Mari Yancho 2009 – Barbara D. Chapman 2010 – Alicia Pierce 2011 – Frank Cassise 2012 – Brian Robertson 2013 – Marilyn & Jerry Zaetta
Show Management Format / Dates For 2015, the show manager will be Barbara Chapman, with Darlene Daly as Show Secretary. Combined Test – June 26 Two-day CDE – June 27 & 28 Participants may compete in both events. 25 2015 MCDE
ADS 40 in 40 Award – Barbara Chapman 26 Barbara Chapman At the ADS Annual meeting in Acadia this fall our own Barbara Chapman was one of 40 individuals who were were recognized. These people have made a difference for the ADS between 1974 and 2014, and have also worked diligently with related associations, breeds, disciplines, education, outreach and events.
Celebration of MCDA’s 40 th Year 27 The Metamora Carriage and Driving Association was founded in 1974, which makes this next year our 40 th year. Yes, our anniversary is this year, but we want to spread out the celebration over the next 12 months. At the November MCDA Board Meeting, the Board will consider the formation of a workgroup to develop and execute a variety of activities which will highlight the history of the MCDA and how the Association has changed over those 40 years.
The John Lynch Award It is now time for the presentation of the John Lynch Award– our club’s most prestigious award. 28
Auction 29 Silent Auction & Live Auction Our in-house auctioneer - Jerry Zaetta Our auction coordinator - Marilyn Zaetta Auction assistant - Carol Becker Proceeds go the MCDA Operating Account