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1 Tripartite Portfolio Review Meeting Bengaluru Dated: 8 th November 2008 J&K Economic Reconstruction Agency J&K Govt. Nodal Agency for Implementing External.

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Presentation on theme: "1 Tripartite Portfolio Review Meeting Bengaluru Dated: 8 th November 2008 J&K Economic Reconstruction Agency J&K Govt. Nodal Agency for Implementing External."— Presentation transcript:

1 1 Tripartite Portfolio Review Meeting Bengaluru Dated: 8 th November 2008 J&K Economic Reconstruction Agency J&K Govt. Nodal Agency for Implementing External Aided Projects Economic Reconstruction Agency (ERA) Government of Jammu and Kashmir, ist Floor Cottage Arts Emporium, Boulevard, Srinagar 13C/C, Near Aquaf Market Gandhinagar, Jammu, J & K Tel.: / / Fax: /

2 2 Contents Loan 2151-IND 1Financial Progress. 2Action Taken Report. 3Points of Discussion. 4.Snapshot of achievements.

3 3 Loan 2151-IND Financial Progress A. Contracts Awarded (Rs. In Crores) Jammu No: of ContractsCosts Transport Urban (Including Equipment for J&K) Total Jammu Kashmir Transport Urban Total Kashmir Total

4 4 Loan 2151-IND Financial Progress B. Disbursements Disbursement-2008 (million US dollars) Allocated in Loan 250 Achieved upto 31 st Dec Performance In respect of WA,s of Dec.2007 and Jan Imprest liquidated (2.53M$)

5 5 Loan 2151-IND Financial Progress B. Disbursements Disbursements in pipeline Date of Dispatch Amount (Rs. In crores) In respect of WA,s upto July 2008 only ,41,53, ,18, ,03,34, ,23,87, ,28,33, ,71,99, ,43,72, ,58,58, ,76, ,68,50, Total60,31,84, Converted amount in US Dollars (1$ =Rs.48) M$* Total (2008)23.81 M$ * Submission of WA,s to CAAA was interrupted for 3 months due to civil strife.

6 6 Loan 2151-IND Financial Progress B. Disbursements Disbursements Target Target Achievement displayed by LFIS website Achievements in respect of WA’s under process in respect of period upto July 08 (Previous Slide) 12.56

7 7 Loan 2151-IND Financial Progress B. Disbursements Disbursements Anticipated (Rs. In Crores) Aug Sept Oct Nov Total78.29 Converted amount into US Dollars (1$=Rs. 48) M$* Total40.12 M$ * Appreciation of Dollar also makes Target achievement difficult in Dollar Terms. Remarks: Upto June, 2008 tempo had been built up but it was slowed down due to interruption caused by civil strife for well over 2 months. Tempo is again building up slowly due to a number of measures taken.

8 8 Loan 2151-IND Financial Progress

9 9 Areas of Concern Major issues identified and Present Status thereon Issue: 01  DEA/MoUD has always been expressing serious concern about overall low cumulative Disb. since date of loan effectiveness  Inspite of political and topographic constraints the disbursement of loan component under 2151-IND which was very low in 2005 and 2006 has further gone up from 45M$ as EA has submitted WAs upto July 2008 worth about 23M$.  By end of calendar year we are hopeful to achieve the Disb. Target set for 2008 i.e. about 40 M$ which will finally take the figure to 75M$ at the end of  Achievement would have been higher but for the interruption caused by civil strife for about 3 month in peak working season. Disb. Target achievement has steadily progressed from 59% (2006) to 85%(2007) and now we expect 100%(2008)

10 10 Areas of Concern Major issues identified and Present Status thereon Issue: 02  A serious concern was raised by controller CAAA at Ooty about dual system of routing Disb. partly by replenishment of Imprest and partly by Direct reimbursement of Expenditure from Counterpart funds and it was suggested to adopt one system only.  10 th Governing Body of ERA has considered the proposal on and done away with the system of replenishment of Imprest of 2.53 M$ which stands liquidated.  Now there will be no violation of Loan Covenant due to delay in passing on credit of reimb. Of Imprest within 30 days of release by ADB.  Possibility of any double processing of reimb. one from Imprest and other from Expenditure will also be avoided.

11 11 Areas of Concern Major issues identified and Present Status thereon Issue: 03  Concern was expressed to strengthen Contract Management which includes Implementation, regular monitoring of Resettlement and Environmental management plans.  Governing Body in its 10 th meeting held on has given approval to direct engagement of Contract Specialist who is in position solving various problems of Contract Implementation which has helped to push the project forward. The following measures deserve mention: Across the board extension to all Sub Projects with escalation under Force majeure clause Formal extension after evaluation of delay attributable to Employer, Consultant & Contractor granted. Quarterly escalation allowed on the basis of confirmed previous RBI Index  Governing Body has also approved the position of Director Environment & Safeguards besides strengthening of Environmental sections. Recruitment of positions created is under process.

12 12 Areas of Concern Major issues identified and Present Status thereon Issue: 04  DEA/ADB has been always expressing serious concern about frequent transfers of key officers.  10th Governing Body has also deliberated on the issue and given instructions to handpick key officers from a panel and retain them till project completion.

13 13 Areas of Concern Major issues identified and Present Status thereon Issue: 05  ADB advised EA to resolve the issue of staffing of PIU and consultants to ensure good quality supervision.  10th Gov. Body ( ) has approval creation of 75 new positions of DPMs, APMs, Junior Engineers Accounts Assistants, Urban Policy Specialist (Director Central), Environmental Staff, Support Staff, Director Environment and Safeguards for Loan 2151-IND, 2331-IND.  Requirements of consultants for revision of their strength within the overall Budget for capacity building is under process.

14 14 Areas of Concern Major issues identified and Present Status thereon Issue: 06  Concern was expressed in concluding the process of land acquisition for Srinagar SWM sub-project (Achan Landfill Site) and B.C. Road Flyover.  Award finalized for acquisition of Achan Land. Rs crores made available by State Planning and Development Department placed at the disposal of Collector Land Acquisition ERA for payment to beneficiaries.  Land has formally been taken over and given to contractor for construction of approach road.  Contract for scientific Landfill site has also been awarded as advised by ADB for Crores.  Due to objections of Traffic and other Line Deptt,s, the design prepared by CTA for B.C Road Flyover needs modification which will be done by DSC,s of Loan 2 after mobilisation. (Negotiations concluded for Jammu)

15 15 Areas of Concern Major issues identified and Present Status thereon Issue: 07  Delay in recruitment of project consultants for loan 2  Even by following QBS system ERA encountered problem of getting same consultants in Kashmir whose performance in Loan-I was not upto mark.  Tough conditions of penalty and time bound deliverables are not acceptable to consultants.  Negotiation deadlocked. ERA wants to seek advise from ADB whether in case of failure of negotiation we can go for rebidding of DSC for Kashmir (Loan-2) using already shortlisted consultants of J&K.

16 16 Points for Discussion Delay in Award of Sewerage Contract under Loan 2331-IND (Loan-2) Chronology S.No.EventDate i)IFB No. JKUSDIP Jammu/NCB ii)TBER submission to ADB iii)ADB approval to TBER iv)Opening of Price Bid v)M/s. Ramky-C&C-SE (JV) even though technically responsive for all 3 contracts for about Rs. 100 crores in stand alone condition, but failed to meet the criteria for award of multiple contracts, Even if found lowest in more than 1 contract would be entitled to award of only one contract so PBER Committee recommended award of WW/03 for Rs. 39,96,42,327 (above 9 m$) vi)ADB wanted PBER of all 3 lots to determine lowest evaluated bidder on the basis of least cost combination vii)ERA on the basis of approval of TAC sent a detailed proposal justifying relaxation of clause 1.2 of section 3 Vol 1 to enable award of all the 3 contracts to Lowest Bidder M/s Ramky-C&C-SE whose bid was 62 crores lower than the other bidder. PBER of WW/01 and WW/02 were also forwarded to ADB viii)ADB responded by stating that Technical Qualification criteria cannot be changed after deadline of submission of bids as such action after the date might deprive other prospective bidders

17 17 Points for Discussion Delay in Award of Sewerage Contract under Loan 2331-IND (Loan-2) Options now available Option-1 Award one contract package on the basis of lowest cost combination and rebid the other two with a relaxed/same criteria. Option-2 Rebid all the three packages with a relaxed/same criteria Questions  If the same J.V. M/s Ramky-C&C-SE who at present failed to meet the financial criteria for award of multiple contracts shall again become eligible for award of more contracts, if found lowest as and when fresh bid for other two or all the three packages are invited but at a higher cost, how can officers of ERA who are accountable to State Govt. laws and State Legislature defend themselves against incurring higher expenditure.  Under the IFB terms in case of a JV all the participating partners are individually and collectively responsible for successful delivery of the contract then why get bogged down by a legalistic view of failure of turnover criteria of a single partner.  In case of a difference of perception/opinion of local ADB PSU is it not correct to take the issue to a higher forum for appropriate decision. So far as borrowing client is concerned TAC is the highest forum of EA to decide about any matter pertaining to contract and it had decided to award all the three contract package to JV in relaxation of Technical Qualification norms, subject to same being approved by ADB. But ADB did not agree and referred to failure of turnover criteria of a single JV partner

18 18 Points for Discussion Suggestion for TPRM Due to appreciation of Dollar the undisbursed loan component is likely to make available additional resource to the extent of Rs. 200 crores. Will ADB/DEA agree to award some more contracts in Urban/Transport sector which stand already apprised under Loan 2151-IND and in which case even IFB’s were issued but later kept on hold ADB may kindly advise the status of J&K Transport Loan and its PPTA which has been listed for 2010 in Country Operations and Business Plan Is it possible to conclude PPTA in 2009 and also negotiate the loan. The life of PSU of ADB is expiring on 31 st Dec The timely advice of PSU in the matters of procurement, presentation of cases to ADB, variations and contract implementation issues is of great help to EA. So we would like to extend the facility of PSU after 31 st Dec 2008.

19 19 Images Wanpoh-Chawalgam Aharbal Road (District Kulgam) Bitumen Macdamization going on using Paver Sensor

20 20 Images Water harvesting in dry areas of Jammu achieved for the first time

21 21 Thanks for Your Time JAMMU KASHMIR


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