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e-PDS INTEGRATED ELECTRONIC SOLUTION TO PDS MANAGEMENT : e-PDS Govt. of India: Five Points Policy & Nine Points Plan of Action An ePDS Implementation.

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Presentation on theme: "e-PDS INTEGRATED ELECTRONIC SOLUTION TO PDS MANAGEMENT : e-PDS Govt. of India: Five Points Policy & Nine Points Plan of Action An ePDS Implementation."— Presentation transcript:

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2 e-PDS INTEGRATED ELECTRONIC SOLUTION TO PDS MANAGEMENT : e-PDS Govt. of India: Five Points Policy & Nine Points Plan of Action An ePDS Implementation Concept based on 3x3x3 matrix Pro-active Implementation Steps Already Taken Towards Achieving the Concept by Govt. of Andhra Pradesh Commissioner Civil Supplies APSCSCL I.S. SRI NARESH I.A.S G.N. RAO I.A.S V C & Managing Director C.C.S. & EO Secretary APSCSCL, Hyderabad Govt. of AP, Hyderabad GOI - Five PointsGOI - Nine Points Action Plan

3 GOI : 5 Point Policy & 9 Point Action Plan Government of India communicated A Nine-point Action Plan  To curb leakages/diversions in PDS Five Point Policy again highlighted in DO letter of Secretary to Government of India  to State Governments Copy communicated by CCS & EOS In turn communicated through Joint Collector/CRO For ready guidance of all field officials of Civil Supplies Department APSCSCL GOI - Five PointsGOI - Nine Points Action Plan

4 GOI–Five & Nine Points Action Plan GOI - Five Points Policy 1.Tracking food grains movement up to FPS 2.Computerization of PDS 3.Streamlining PDS 4.Electronic Transfer of Funds 5.Review of BPL & AAY GOI - Nine Points Action Plan 1.Elimination of Ghost ration cards 2.Ensure Leakage Free Distribution 3.Transparency in Distribution 4. Display 5.Allocations in the Website 6.Delivery to Door-steps 7.Timely availability of Food-grains 8.Training FPS Vigilance Committees members 9.Computerization of PDS GOI - Five PointsGOI - Nine Points Action Plan

5 Pro-active Implementation Action Taken Points Andhra Pradesh : Already taken various pro-active measures  under 5 basic modules To achieve e-PDS functioning in a 3x3x3 matrix 1.eAccounts 2.eOffice 3.eTenders 4.Iris ration cards 5.Bar code coupons First concept is explained & next the modules/interventions GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS

6 Concept for Full Implementation - 3x3x3 matrix INTEGRATED ELECTRONIC SOLUTION FOR PDS MANAGEMENT Following 3x3x3 concept will enable ePDS implementation Supply-Distribution chain – Physical chain starts from FCI & ends with cardholder at FPS with other intermediate transit points –MLSP,MRO,FPS Electronic payments – Financial chain To : FCI # Transporters # Hamalis Statutory payments: IT # Service Tax # MF # RD cess From : FPS dealers – eSeva # Bank linkage DMO to HO - SBI Develop Parallel Electronic chain from FCI 2 FPS in 3 loops Integrates both physical & financial chain GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains

7 FCI 2 FPS – Movement in 3 Crucial Stages Supply & Distribution Chain Tracking movement in 3 stages from FCI 2 FPS 1 st stage: origin to intermediate point:  lifting at FCI = receipts at MLSP 2 nd stage: intermediate point to delivery to FPS door-step  Issues at MLSP = delivery of stocks at FPS 3 rd stage: intermediate point to delivery to consumer  deliveries = sales at FPS to cardholders + CB Therefore, lifting from FCI up to deliveries from FPS need to be electronically linked parallel to the physical chain &  round off all transactions on monthly basis & also to enable electronic transfer of funds A 3x3x3 matrix will thus evolve for ePDS management to comply with GOI Action Points GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1.Tracking movement up to FPS 3.Streamlining PDS

8 FCI 2 FPS – 1st Stage FCI: starting point of supply chain FCI Electronic Weighbridge: records despatch of stocks MLSP : 1 st intermediate point Handheld device: Electronic Receipt of stocks on-line  by SMS – handheld device can be plugged into EWB  to eliminate manual role in data entry for  tracking of food grains movement up to FPS Ensures delivery to door-steps Ensures timely availability of Food-grains Enables stock accounting against payments to FCI GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS

9 Handheld – Lifting Input Screen GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains At FCI from EWB- Stage I starts

10 FCI 2 FPS – 2nd Stage MLSP : stage I receiving / stage II issuing point Stage I:handheld device sends SMS confirming receipts Stage II: SMS sent to Server/MRO on despatch of stocks 2nd intermediate point: MRO FPS : closing point  MRO Receives SMS of issues from MLSP  Checks & records against RO issued by him  Confirms with report of receipt by dealer  Confirms to DSO/RDO/MLSP/Server Above sequence closes 2 nd stage transaction and Enables making stage II transport payments As MRO’s certificate is sent by SMS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS

11 Hand-held: Receipts Input Screen GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS Confirms delivery At MLSP - Stage I completed

12 Hand-held: Issues Input Screen GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS Issues At MLSP- Stage II started

13 FCI 2 FPS – 3rd Stage FPS : issuing point bar-coded coupons exchanged against issue of stocks MRO : closing point Barcode Reader : records coupon-wise delivery against Iris cards database  MRO’s computer generates electronic CB FPS-wise  Sent through APSWAN / INSTAXX  Which accounts for all stocks received & issued/sold  Thereby generating CB input for next month’s allotment Dynamic CB / OB can be achieved + DD filing by e-Seva pilot project: Vijaywada, Vizag APSCSCL Help line No: Mahboobnagar: Unique ID No with banks tie-up  in real time  on-line GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS

14 Integrated Electronic Platform – 3x3x3 matrix Thus, 5 & 9 Points Action Plan of Government of India To be fully achieved by March 2007 by An Integrated Electronic Solution to PDS Management as a core application to be enabled by use of existing ‘APSCSC e-accounts’ (NIC) and ‘APSCSC e-office’ (IEG,APSRAC) web-based applications With e-Seva, Banks, Helpline & INSTAXX interface Using Iris ration cards & bar coded coupons database ERP features to be in-built in ’APSCSC e-office’ HMWSSB model to be studied GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS

15 @ e-PDS – 5 Integration Modules 1.eAccounts 2.eOffice 3.eTenders 4.Iris ration cards 5.Bar code coupons GOI - Five Points 4.Electronic Transfer of Funds GOI - Five Points 1. Tracking movement up to FPS GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 5. Allocations in the Website 6. Delivery to Door-steps 7. Timely availability of Food-grains GOI - Five Points 2. Computerization of TPDS 3.Streamlining PDS GOI - Nine Points Action Plan 9. Computerization of TPDS GOI - Nine Points Action Plan 1. Elimination of Ghost ration cards 8. Training FPS Committees members GOI - Five Points 5. Review of BPL & AAY

16 URL - for public domainwww.apscsc.gov.in Featured with various functions & Hyper link Dynamic Home Page RTI Act compliant Linking with other connected websites Display instant short messaging services on lifting issues receipts Flash messaging - scrolling GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS - for internal users Access of ePDS Applications Circulars & Minutes of meetings

17 ePDS

18 1. e-Accounts in e-PDS Reason: Core activity in PDS is To buy/sell stocks against allocations for which Stocks & accounts maintenance is the First and foremost priority Also to monitor subsidy claims & cash credit limits NIC Hyderabad Designed, finalized, tested and launched Simultaneously from all 23 districts w.e.f July 2005 As PDS computerisation hub in APSCSC & CCS office Named as ‘APSCSC e-accounts’ Accessible at URL  hosted by NIC, Hyderabad GOI - Nine Points Action Plan 5. Allocations in the Website GOI - Five Points 4.Electronic Transfer of Funds

19 GOI - Nine Points Action Plan 5. Allocations in the Website GOI - Five Points 4.Electronic Transfer of Funds GOI - Five Points 3.Electronic Transfer of Funds e-Accounts

20 Electronic Transfer of Funds Electronic chain: to evolve parallel to PDS physical & financial chain Stage I: CSC to FCI to be enabled shortly – ED FCI held meeting on at Hyderabad – follow-up being done Stage II: FPS to CSC e-Seva – pilots on in Vijaywada, Visakhapatnam, Hyderabad & Rangareddy eOffice/eAccounts Payments to Hamali Maistry, Transporters, Godown rents – being developed in eOffice Deduction of IT, Service Tax in eAccounts  To remove any scope for manual discretion/errors From DMO to HO: through SBI GOI - Five Points 4.Electronic Transfer of Funds GOI - Nine Points Action Plan 5. Allocations in the Website Eseva Manual.ppt

21 Allotment Orders – 3 stages 1 st stage: CCS allotment - District-wise 2 nd stage: Collectors (CS) allotment- Mandal-wise  3 rd stage : MRO’s allotment – FPS-wise All 3 stages of allotment can be electronically managed & broadcast on net Facilitating 50% advance allotment by 1 st of month as per CCS recent circular  Reducing delays  Without waiting for compiling state-wide or district-wide data as a unit Thereby improving efficiency  Lesser lock-in period of funds for all - from FCI to FPS  ‘Just in Time’:Required stocks only moved across 3 stages - funds saved GOI - Nine Points Action Plan 5. Allocations in the Website GOI - Five Points 2. Computerization of TPDS

22 e-Release Order: On-line Module in e-Office e-RO : electronic copy of FPS-wise allocation Basic data unit of physical & financial chain Record of monthly releases by each Tahsildar(MRO)  FPS-wise  Commodity/Scheme-wise Existing MRO computer to be used or at eSeva  Accessible on internet – through APSWAN /INSTAXX  Against this database movement monitoring can be done, on one hand, and  Also strike off total sales against bar-coded coupons deposited by cardholders, on other hand,  So that FPS-wise CB can be calculated for issuing next month’s allotment, which  Enables Allocations in the Website – GOI Action Point No. 5 GOI - Nine Points Action Plan 5. Allocations in the Website GOI - Five Points 4.Electronic Transfer of Funds

23 2.e-Office Civil Supplies Office on web – AAA: Anywhere-Anytime Access KPIs on website Key Performance Indicators A multi-level review with easy access Enables on-line monitoring Instantaneously Across large spread of transaction points – 2,75,069 sq.km 23 Districts – 37 UAs – 210 Towns 1128 Tahsildars(MRO) 430 MLSP 40,000 FPS 27,000 villages Developed by IEG GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 5. Allocations in the Website

24 Projects on e-Office - overview Remittances of Demand Drafts PDS e-Release Order, e-Allotment Analysis of Economic movement Lifting & Off-take reports Transport Analysis Periodicals, Circulars, ReortsOffice: Admin. Personnel Information System Payroll Office: Finance Provident Fund Minimum Support Price:Paddy Marketing Iodized salt Petroleum products:LPG,White k.oil,MS&HSD,Bitumen MIS of godowns, buildings, landsEngineering GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS

25 e-Office: DD Receipt Module DD payment triggers 3 sequential items [i]. PDS progress - FPS-wise off take [ii]. Synchronisation of commodities’ lifting  like rice & sugar to reduce scope for leakage, and [iii].Monitoring of stage I, II & sugar movement  from FCI to FPS To monitor DD remittance by FPS dealers On weekly basis month-wise – in % terms Against Allocation FPS-wise Financial chain integrates with Physical chain Enables twin monitoring of receipts & stage II issues GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 2. Computerization of TPDS

26 e-Office: DD Receipt Module

27 Stock Movement Monitoring Module SMS - Started w.e.f November 2005 District-wise drill-down facility provided Enable lorry-wise monitoring Abstract reports: viewable & printable  Date-wise  FSD-wise  MLSP-wise  Scheme-wise Transport, Hamali,Tax & other payments- calculation based on SMS data to reduce manual functions being pilot-tested in Srikakulam district and to be extended to all districts GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS

28 Mobile interface for e-PDS Hand-held dedicated on-line device instead of cell phones being used now On-line connectivity to 430 remote points Customised keypad  with both SMS & voice calls  sim card enabled Easy to carry and operate by staff Data can be downloaded into PC for record Used for field data entry of PDS lifting/off-take FROM REMOTE POINTS – some only godown shed available Without even power supply or any other infrastructure No further accessories/hardware/site development required  unlike in case of PCs and other electronic gadgets GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS

29 Hand-held Login Screen GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS

30 Hand-held: Login Menu GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS

31 ‘ apscsc.gov.in’ All SMS information uploaded on APSCSCL website as Scrolling Data of Movement Utmost Transparency in Stock Distribution Enables crosscheck by tracking movement up to FPS Prevents any scope for diversion of lorries Ensure Leakage Free Distribution Teleconferencing Weekly conferencing with Zonal/District Officers Digital connect H.O. & District offices Through web, e-Office, , INSTAXX GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS sms-demo-link2PPt.ppt

32 Electronic Weighing Machine Decided by AP Government Recommended by Group of Ministers Installation at MLSP  to electronically record FPS-wise stocks issued &  record in SMS to  digitally send to Server/MRO by Route officer/Server  so as to take electronic record of delivery with quantity for verification & confirmation help minimise scope for any leakage  Server can broadcast data on net for public access RTI Act compliant GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS

33 3.e-Tender Process in e-PDS First of its kind in Corporation’s history On line e-tender facilitates transparency comparison of offer on-line & competitiveness in rates Automatic report generation Analysis and Decision on-line without loss of time Teleconferencing used as decision-support system Repetitive pattern of movement - hence put in database Made dependant on movement data of previous contract period only & not multiple contract periods as was done earlier De-linked from procurement transportation Decentralisation to districts GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS  Stage I (FCI to MLSP) / Direct Lifting  Stage II (MLSP to FPS)  Sugar

34 Annual PDS Requirement Plan Calculated FSD-wise–by tagging nearest MLSPs given to FCI to plan for  procurement and/or  rakes movement for effecting maximum economic movement Incorporated in e-Tender as basis of economic movement Priority Movement Plan Effected on monthly basis – copy to FCI Integration of movement with accounting  to optimise economic movement Board resolution to monitor monthly Vigilance Alert Notes GOI - Five Points 2.Computerization of PDS 3.Streamlining PDS GOI - Nine Points Action Plan 6. Delivery to Door-steps 7. Timely availability of Food-grains

35 Economic movement analysis module Developed in e-Tender An analytical tool to segregate justified from unjustified movement in order to remove discretion of officials so as to control any misuse by transporters Quantifies scale of uneconomic movement For legal action against defaulter after internal audit To seek reimbursement from FCI if so arising Direction to undertake any uneconomic movement only with Joint Collector’s approval due to any unavoidable circumstances GOI - Five Points 2.Computerization of PDS 3.Streamlining PDS GOI - Nine Points Action Plan 6. Delivery to Door-steps 7. Timely availability of Food-grains GOI - Five Points 2.Computerization of PDS 3.Streamlining PDS

36 Display on PDS vehicles Government of India now decided All PDS vehicles should invariably display label as “PDS food grains”  On windshield and  rear side  with name /code of  FPS where food grains to be delivered Government of A.P also issued instructions Local press note and Media publicity to be also issued in this regard For RTI Act implementation GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 4. Display GOI - Five Points 1. Tracking movement upto FPS 3.Streamlining PDS

37 Display… Instructions Joint Collectors/CRO issued instructions to transport contractors appointed by them under Stage I, Stage II & Sugar To display this information prominently on vehicle in “Telugu” The labels/stickers/banners/boards  To be serial numbered to avoid duplication/re-cycling Implementation of these instructions started w.e.f Incorporated in tender notice – becomes mandatory Vehicles carrying non-PDS items to be similarly labeled  like tamarind, iodized salt, P.Oil etc Any other suitable foolproof measures to be conceived & implemented by Joint Collectors Full compliance with GOI Action Point No. 4 GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 4. Display GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS

38 Transporters Major stakeholders/intermediaries Both in physical & financial chain Would be positively incentivised in Electronic Receipt & Delivery System By effecting payments based thereon To eliminate manual delays, queries and suspicions Reduce need for manual interface at  MLSP, MRO, DMO to the barest minimal  H.O. already distanced in e-Tender Delegated to District committee GOI - Nine Points Action Plan 2. Ensure Leakage Free Distribution 3. Transparency in Distribution 6. Delivery to Door-steps 7. Timely availability of Food-grains GOI - Five Points 1. Tracking movement up to FPS 3.Streamlining PDS

39 4. Iris Ration Card in e-PDS IRIS captured with family members’ database duplicates can be easily detected Provides fool-proof Identity for all BPL card members Final data will give up to date picture FPS-wise, card-wise  after aggregation, de-duplication  Elimination of Ghost ration cards 5. Barcode coupons in e-PDS for card-wise record of transactions at FPS Allocations in the Website – easy access As per GOI Action Point No. 1 & 5 Futuristic Potential : Issue Smart card Multiple usage by Govt. e.g. BPL health insurance GOI - Nine Points Action Plan 1. Elimination of Ghost ration cards 8. Training FPS Committees members GOI - Five Points 5. Review of BPL & AAY

40 Integrated Electronic Chain- ePDS Solution Electronic supply chain Parallels PDS supply chain AAA Management Solution  From FCI to FPS to cardholder An Integrated Electronic Solution for PDS management from macro to micro levels for both physical monitoring, financial accounting reducing manual interface, plugging loopholes with participation of all stakeholders (public), and Complying with RTI Act fully GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS

41 Integrated Electronic Chain – ePDS Links To link 3 key parameters of physical chain on-line Locations & Distances moved:  Digitisation/e-Tender Stocks Quantity moved in/out:  Web/eOffice/SMS/ Barcode coupons of Iris cards Informing CB & OB:  Allotments by e-RO/e-Seva/Helpline/INSTAXX Link Physical with Financial chain parameters Electronic Transfer of funds H&T,other statutory payments:  e-Accounts/ Banks/ eSeva GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS

42 Integrated Electronic Chain -ePDS Platform Building a Common, Integrated ePDS Platform Different modules – links in the ePDS chain eOffice, eAccounts, eTenders, eRO, Digitisation Internet, Mobile & Landline - INSTAXX 24x7 tollfree HELPLINE provoded  All inter-connected Electronic weighbridges/machines E-Seva centres being piloted “Touchstone”-ICICI rural service centres MLSP, LPG, MS&HSD outlets Smart card - futuristic GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS

43 Other supporting modules … e-Procurement State Government Concept adopted A total solution for tenders of engineering works Transparency in the system Expedited Sanction of works Completion GOI - Nine Points Action Plan 3. Transparency GOI - Five Points 2. Computerization of TPDS

44 Other... e-Recruitment Recruitment: backlog SC,ST staff Acceptance of applications through web-services on-line from candidates On-line validation and verification Resulted in Eliminating manual involvement Automated process Transparency GOI - Five Points 2. Computerization GOI - Nine Points Action Plan 3. Transparency

45 PRODUCTION-MARKET-STORAGE-DISTRIBUTION CHAIN 1. Existing Model DISTANCE COSTCOST FARMER FCI/CWC/SWC GODOWN – levy for PDS A.M.C: MSP FCI/CSC Trader RICE -MILL MLS Point consumer CMR Levy delivery PDS Stage II PDS Stage I Paddy F.P.Shop Paddy PDS Stage III VC&MD,APSCSCL MSP-PDS LINK

46 PRODUCTION-MARKET-STORAGE-DISTRIBUTION CHAIN 2. Proposed Model – A. Production DISTANCE COSTCOST FARMER FCI/CWC/SWC GODOWN – levy for PDS A.M.C: MSP FCI / CSC Trader RICE -MILL MLS Point consumer CMR Levy delivery IKP Move to village PPC Saving to farmer & PDS Stage I PDS Stage II F.P.Shop Paddy Saving to farmer MSP PDS Stage III km Rs/Qtl VC&MD,APSCSCL & MSP-PDS LINK

47 Procurement Chain

48 Value Addition to PDS Chain Rs. 4/- KG

49 T h a n k y o u GOI - Five PointsGOI - Nine Points Action Plan The Road Ahead


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