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Payroll Calendar Meeting Thursday, January 7 th, 2010.

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Presentation on theme: "Payroll Calendar Meeting Thursday, January 7 th, 2010."— Presentation transcript:

1 Payroll Calendar Meeting Thursday, January 7 th, 2010

2 2 Problems with Current Payroll Calendar Calendar Creep –Every five years employees would be required to go three weeks between paychecks Employees are severely prepaid, making it difficult to recoup money upon terminations / resignations, etc. Last paycheck is typically mid-June, confusing employee's about their last pay and which period it covers. 27 pay year will need to be addressed in 2011/2012 Fiscal Year. This 27 pay year will cause confusion with employees about their salary and all deductions will need to be adjusted/modified. Difficult to accurately project year end expenses to charge to prior year budgets with hourly / daily employees since payroll cycle is on a 2 week lag.

3 3 Proposed 2010 – 2011 Payroll Calendar Transitional Year for 12-Month Employees –25 Paychecks (13 from July-Dec, 12 from Jan-June) –Checks would be dated and received on the 15 th and 30 th of every month with an extra check received on July 2 nd, 2010 (This is the transitional check to get employees from the final pay in June (6/18/10) to the first official pay in July 15 th, 2010.) –Pay dates on Saturdays would be moved to Friday. Pay dates on Sundays would be moved to Mondays. –Checks/Paystubs would be delivered to work sites on payday. –Direct deposits would most likely “hit” employee’s accounts the previous night (availability of funds will depend on each banks individual procedures) 2011 – 2012 Fiscal Year –12-Month employees would receive 24 pay checks, starting on July 15 th, Month Employees –10-Month employees begin Semi-monthly payroll in School Year with the first pay check being September 15 th, 2010.

4 4 Pro’s / Con’s to New Payroll Schedule Pro’s –No more calendar creep issues. –More pay to employees in each paycheck. –Pay is more consistent for employees on monthly basis. –Comply with Auditors report to avoid pre-payment issues. –Payroll deductions are easily calculated. –Budgets will be more accurate with year-end payroll expenses. –Supervisors have more time to get paperwork (timesheets, change forms, employment recs) over to Personnel. Con’s –Pay schedule for employees is not as consistent as in the past (pay dates may be on any day of the week) –Time gap between paychecks would be 15 days vs. the current 14 days for most pays.

5 5 Current Deductions COMBO and 12-Month employees –20 deductions for Health/Dental Insurance Premiums, COMBO Dues/Fees, Benefit Trust Deductions –26 deductions for TSA, ERS Loans and Arrears, Bank Deposits. Teachers and 10-Month employees –20 deductions for Health/Dental Insurance Premiums, Benefit Trust Deductions, TSA, and TRS Loans –18 deductions for OCMBFT Dues/Fees –Misc deductions for United Way, Savings Bonds, etc. Mid-Level Administrators –20 deductions for Health/Dental Insurance Premiums, Benefit Trust Deductions, ESSAA Dues/Fees and TRS Loans –26 deductions for TSA and Bank Deposits

6 6 Proposed Deductions COMBO and 12-Month employees –20 deductions for Health/Dental Insurance Premiums, COMBO Dues/Fees, Benefit Trust Deductions –24 deductions for TSA, ERS Loans and Arrears, Bank Deposits. Teachers and 10-Month employees –20 deductions for Health/Dental Insurance Premiums, Benefit Trust Deductions, TSA, and TRS Loans –18 deductions for OCMBFT Dues/Fees –Misc deductions for United Way, Savings Bonds, etc. –Teachers receiving the “Balloon” payment would receive an additional 4 checks with the last paycheck in June Mid-Level Administrators –20 deductions for Health/Dental Insurance Premiums, Benefit Trust Deductions, ESSAA Dues/Fees and TRS Loans –24 deductions for TSA and Bank Deposits

7 – 2011 Proposed Pay Schedule (with Timesheet Information) DRAFT PAYDATE NOTESTimesheets Due to Payroll (by 4 pm) Timesheet Time Period Covered Transition CheckJuly 2 nd, 2010Wed, June 23 rd May 31 st – June 19 th 1July 15 th, 2010Tues, July 6 th June 20 th – June 30 th 2July 30 th, 2010Wed, July 21 st July 1 st – July 15 th 3Aug 16 th, th on Sun.Wed, Aug 4 th July 16 th – July 31 st 4Aug 30 th, 2010Fri, Aug 20 th Aug 1 st – Aug 15 th 5Sep 15 th, 2010Fri, Sept 3 rd Aug 16 th – Aug 31 st 6Sep 30 th, 2010Mon, Sept 20 th Sep 1 st – Sept 15 th 7Oct 15 th, 2010Tues, Oct 5 th Sep 16 th – Sep 30 th 8Oct 29 th, th on Sat.Tues, Oct 19 th Oct 1 st – Oct 15 th 9Nov 15 th, 2010Wed, Nov 3 rd Oct 16 th – Oct 31 st 10Nov 30 th, 2010Thurs, Nov 18 th Nov 1 st – Nov 15 th 11Dec 15 th, 2010Fri, Dec 3 rd Nov 16 th – Nov 30 th 12Dec 30 th, 2010Fri, Dec 17 th Dec 1 st – Dec 15 th 13Jan 14 th, th on Sat.Tues, Jan 4 th Dec 16 th – Dec 31 st 14Jan 31 st, th on Sun.Wed, Jan 19 th Jan 1 st – Jan 15 th 15Feb 15 th, 2011Thurs, Feb 3 rd Jan 16 th – Jan 31 st 16Feb 28 th, 2011Thurs, Feb 17 th Feb 1 st – Feb 15 th 17Mar 15 th, 2011Thurs, Mar 3 rd Feb 16 th – Feb 28 th 18Mar 30 th, 2011Fri, Mar 18 th Mar 1 st – Mar 15 th 19Apr 15 th, 2011Tues, Apr 5 th Mar 16 th – Mar 31 st 20Apr 29 th, th on Sat.Tues, Apr 19 th Apr 1 st – Apr 15 th 21May 16 th, th on Sun.Wed, May 4 th Apr 16 th – Apr 30 th 22May 31 st, th Memorial DayWed, May 18 th May 1 st – May 15 th 23June 15 th, 2011Fri, June 3 rd May 16 th – May 31 st 24June 30 th, 2011Mon, June 20 th June 1 st – June 15 th 1July 15 th, 2011PayableTues, July 5 th June 16 th – June 30 th

8 8 Examples of Changes in Paychecks (Teaching Assistant - NO balloon option) Current Pay Analysis (21 pays) Annual Salary$22, Gross Per Pay$1, Taxes$ Net Pay Amount$ Balloon Checkn/a TOTAL NET PAY$17, Sept – Dec$6, Jan – June$10, Proposed Pay Analysis (20 pays) Annual Salary$22, Gross Per Pay$1, Taxes$ Net Pay Amount$ Balloon Checkn/a TOTAL NET PAY$17, Sept – Dec$7, Jan – June$10,544.75

9 9 Examples of Changes in Paychecks (Teaching Assistant - YES balloon option) Current Pay Analysis (26 pays) Annual Salary$22, Gross Per Pay$ Taxes$ Net Pay Amount$ Net Balloon Check$3, TOTAL NET PAY$17, Sept – Dec$5, Jan – June$12, Proposed Pay Analysis (24 pays) Annual Salary$22, Gross Per Pay$ Taxes$ Net Pay Amount$ Net Balloon Check$2, TOTAL NET PAY$17, Sept – Dec$5, Jan – June$11,716.40

10 10 Examples of Changes in Paychecks (Teacher - NO balloon option) Current Pay Analysis (21 pays) Annual Salary$55, Gross Per Pay$2, Taxes$ Net Pay Amount$1, Balloon Checkn/a TOTAL NET PAY$39, Sept – Dec$14, Jan – June$24, Proposed Pay Analysis (20 pays) Annual Salary$55, Gross Per Pay$2, Taxes$ Net Pay Amount$1, Balloon Checkn/a TOTAL NET PAY$39, Sept – Dec$15, Jan – June$23,405.00

11 11 Examples of Changes in Paychecks (Teacher - YES balloon option) Current Pay Analysis (26 pays) Annual Salary$55, Gross Per Pay$2, Taxes$ Net Pay Amount$1, Net Balloon Check$7, TOTAL NET PAY$39, Sept – Dec$12, Jan – June$27, Proposed Pay Analysis (24 pays) Annual Salary$55, Gross Per Pay$2, Taxes$ Net Pay Amount$1, Net Balloon Check$6, TOTAL NET PAY$39, Sept – Dec$13, Jan – June$26,005.40

12 12 Examples of Changes in Paychecks (Admin/Combo – 12 Month Employees) Current Pay Analysis (26 pays) Annual Salary$55, Gross Per Pay$2, Taxes$ Net Pay Amount$1, Balloon Checkn/a TOTAL NET PAY$39, July – Dec$19, Jan – June$19, Proposed Pay Analysis (24 pays) Annual Salary$55, Gross Per Pay$2, Taxes$ Net Pay Amount$1, Balloon Checkn/a TOTAL NET PAY$39, July – Dec$19, Jan – June$19,504.00

13 13 Examples of Changes in Paychecks (Combo – 12 Month Employees) Current Pay Analysis (26 pays) Annual Salary$30, Gross Per Pay$1, Taxes$ Net Pay Amount$ Balloon Checkn/a TOTAL NET PAY$23, July – Dec$11, Jan – June$11, Proposed Pay Analysis (24 pays) Annual Salary$30, Gross Per Pay$1, Taxes$ Net Pay Amount$ Balloon Checkn/a TOTAL NET PAY$23, July – Dec$11, Jan – June$11,575.00


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