2Failure to define what is part of the project, as well as what is not, may result in work being performed that was unnecessary to create the product of the project and thus lead to both schedule and budget overruns.Olde Curmudgeon, PM Network Magazine, 1994.
3Benefits of Scope Control Keep project manager in control of projectAllow project manager to control project’s schedule and budgetAllow project team to stay focused and on track
4Myths of Scope Management Myth 1: User involvement will result in an IS project grounded in the realities of business needs.Myth 2: A scope statement will clearly define what a project will do.Myth 3: Once the scope of the project is defined, hold firm because any deviation from the original plan is a sign that the project is out of control.
5Myths of Scope Management Myth 4: A function of a scope change committee is to arbitrate user requests for additional features or functionality beyond the original project charter.Myth 5: Regular and frequent meetings with senior management will ensure they are kept up to date and will result in goodwill and support.Myth 6: You can always make up schedules and budgets later on if they slip a little bit.
13Suggestions for Improving User Input Develop a good project selection process and insist that sponsors are from the user organizationHave users on the project team in important rolesHave regular meetingsDeliver something to users and sponsors on a regular basisCo-locate users with developers
14Suggestions for Reducing Incomplete and Changing Requirements Develop and follow a requirements management processUse techniques like prototyping, use case modeling, and JAD to get more user involvementPut requirements in writing and keep them currentProvide adequate testing and conduct testing throughout the project life cycleReview changes from a systems perspectiveEmphasize completion dates to help focus on what’s most importantAllocate resources specifically for handling change requests/enhancements
15Using Software to Assist in Project Scope Management Word-processing software helps create several scope-related documentsSpreadsheets help to perform financial calculations, create weighted scoring models, and develop charts and graphsCommunication software like and the Web help clarify and communicate scope informationProject management software helps in creating a WBS, the basis for tasks on a Gantt chartSpecialized software is available for applying the balanced scorecard, creating mind maps, managing requirements, and so on