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New Faculty Orientation

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Presentation on theme: "New Faculty Orientation"— Presentation transcript:

1 New Faculty Orientation
Office of the General Counsel Anne K. Garcia Senior Associate General Counsel Executive Director of Billing and Research Compliance

2 New Faculty Orientation
Office of the General Counsel Provides legal guidance and services Saint Louis University provides coverage for: Faculty Fellows Residents Medical Students Other Staff

3 New Faculty Orientation
Coverage is provided for all occurrences that happened during the course and scope of your employment with Saint Louis University. NOT COVERED: If injuries result from acts or omissions while under the influence of drugs or alcohol Criminal or intentional acts Outside the normal course and scope of your employment

4 New Faculty Orientation
Failure to Cooperate with OGC or Defense Counsel Insurance: University is self insured up to $2 million Excess commercial insurance is provided up to $25 million per year.

5 New Faculty Orientation
Reporting of Incidents Please report promptly (within hours) Methods of Reporting 977-URPT (8778) Username: INCIDENT Password: SLUCARE1! Call the OGC at

6 New Faculty Orientation
Other Helpful Tips If an attorney calls, please direct them to the OGC at Do not speak with the attorney. If you receive a BHA or AG complaint direct it to the OGC Direct any process servers to the OGC If you are named in a lawsuit, OGC will appoint defense counsel and will notify you of your assigned counsel.

7 New Faculty Orientation
Other Helpful Tips (Continued) Complete and Timely Documentation Limit Communications (Discoverable) Please discuss patient care in the appropriate setting Need assistance handling a difficult issue/family involve Risk Management

8 New Faculty Orientation

9 Office of University Compliance
Physician Billing Compliance Privacy/HIPAA Research Compliance Export Controls

10 Billing Compliance Routine audits of billing records Education
Repayments to CMS and insurance companies Sanction checks for HSC employees and vendors

11 Privacy/HIPAA Ensure SLU’s compliance with HIPAA privacy regulations
Provide HIPAA education to SLU workforce Establish and maintain policies regarding privacy Provide incident response to issues of privacy Advise staff and management regarding privacy matters Collaborate with IT to address appropriate safeguarding of information Privacy Officer: Ron Rawson,

12 Research Compliance Audits/Reviews of Research Divisions
IACUC, IRB, OEHS, etc. Clinical Trial reviews Sunshine Act Research misconduct investigations Education

13 Reporting Saint Louis University Compliance Hotline
Available and answered 24/7 Caller / reporter may remain anonymous Protection provided

14 the highest standards of ethical, moral,
The Saint Louis University Office of University Compliance is committed to excellence in corporate integrity and responsibility. This commitment is realized through the integration of education, leadership, and service. Through collaboration the Department promotes the highest standards of ethical, moral, and lawful practices. These efforts are guided by the mission of Saint Louis University and the Jesuit tradition. Read Slide Resource! Additionally, numerous resources are available at the University to assist with questions, projects, issues and concerns.

15 Questions?

16 Michael Reeves Export Control Officer
Export Controls Michael Reeves Export Control Officer

17 Export Controls Federal Export Control regulations restrict the following exports: Tangible goods: technology, letters, software, or packages Communication: and phone conversations International travel

18 Definitions “U.S. Person”-Any person who is a citizen of the United States, a lawful permanent resident alien of the United States, a refugee or someone here under amnesty. “Foreign National”- Any individual or organization that is not a U.S. person. “Technology Control Plan”-Plan used to manage Export Control restrictions during research project.

19 “Deemed Export” “Deemed Export”- Discussion with a “Foreign National” or providing them access to controlled research within the borders of the United States.

20 Regulated by 3 federal agencies:
Department of Commerce Department of State Department of the Treasury

21 Department of Commerce
Export Administration Regulations (EAR) 15 CFR “Dual-use” items- commercial goods, services, and technologies that also have military or proliferation possibilities. (i.e. GPS, UAV) Maintain Commerce Control List

22 Department of State International Traffic in Arms Regulations (ITAR)
22 CFR Defense items-products specifically designed for military applications (i.e. missiles) Maintain Munitions list Recently updated category XV “Defense Services” Defense services-The furnishing of assistance (including training) to foreign persons, whether in the US or abroad in the design, development, engineering, manufacture, production, assembly, testing, repair, maintenance, modification, operation, demilitarization, destruction, procession or us of defense articles.

23 Department of the Treasury
Office of Foreign Assets Control (OFAC) 31 CFR Regulates countries, organizations, and individuals. Targets terrorists, drug traffickers, WMD proliferators, human rights violators, anti-boycott and narcotics (i.e. Marion, IL golf course, ) Maintain sanction lists for the above groups Independence Day

24 Export restricted and embargoed countries
All three federal agencies maintain lists of restricted and embargoed countries Comprehensive Sanctioned Countries T-5 (Cuba, Iran,, N. Korea, Syria, Sudan) Most countries have commodity or information exchange specially restricted (i.e. China, Russia) China is the highest risk country for the US….most foreign national students from China. We also have students from Iraq, Iran.

25 Fundamental Research Exclusion
Ordinarily published and shared broadly within the scientific community Generally accessible to the interested public in any form Applies only to information, not tangible goods

26 Educational General science, math and engineering commonly taught at schools and universities (ITAR) Information conveyed in courses listed in course catalogues and in their associated teaching labs of any academic institution (EAR)

27 Bona Fide Employee Is a full-time, bona fide employee;
Is not a national of certain countries; Has a permanent residence in the US while employed; and Is advised in writing not to share covered technical data with foreign nationals.

28 Licenses Current process requires us to seek license for highest level of restriction; ITAR EAR OFAC-Travel to all T-5 and most D-1 countries

29 Areas of Concern for SLU
Downloading software on a restricted computer Providing technology/technical data via , fax or during a phone conversation or a meeting to a foreign national Provision of defense services to a foreign person; wherever the services take place Re-export Shadowing into restricted spaces

30 Travel Traveling with SLU equipment Temporary Export Certificate
Clean computer Traveling with personal technology All technology is on CCL No research on personal devices while traveling

31 Penalties for Violations
ITAR: Civil Penalties-Up to $500,000 fine ITAR: Criminal Penalties-Up to $1 million fine, up to 10 years in prison EAR: Civil Penalties-Up to $250,000 fine EAR: Criminal Penalties-Up to $1 million fine, 20 years in prison. OFAC: Civil Penalties-Up to $250,000 fine OFAC: Criminal Violations-Up to $1 million fine, 10 years in prison.

32 Examples of Violations
Professor J. Reece Roth, University of Tennessee Guilty of 18 counts of conspiracy, fraud, and violating the Arms Export Control Act Sentenced to 48 months UT escaped fine because of cooperation and policy UM-Lowell- Failed to screen company- $100,000 fine. ITT-leading producer of night vision goggles -$100 million fine Boeing $4.2 million and $15 million fines

33 Contact information Michael Reeves, University Export Control Officer

34 Questions?

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