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Vendor e-Invoicing Helping the Contractor get paid by the Department of Veterans Affairs, by James N. Phillips Jr.

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Presentation on theme: "Vendor e-Invoicing Helping the Contractor get paid by the Department of Veterans Affairs, by James N. Phillips Jr."— Presentation transcript:

1 Vendor e-Invoicing Helping the Contractor get paid by the Department of Veterans Affairs, by James N. Phillips Jr.

2 Background In January, the Financial Services Center sent out a letter to all businesses currently conducting business with VA informing them of the mandate to comply with the e-Invoicing requirement for the Department of Veterans Affairs.mandate

3 Why e-Invoice with VA? Registration and Use with VA is Free Delivery of invoices directly into the FSC payment system and routed nationally for approval Elimination of mail processing time, postage, and invoice receipt inquires Elimination of data error and lost or misplaced invoices Verification of invoice receipt or rejection through automated notification reports No installation of hardware or software required Compliant with HIPAA

4 Process Contract Award Register with OB10 Product Delivered/ Service Performed e-Invoice submitted through OB10 Services Certified in OCLS (C#) Supplies Delivery Matched up in FMS system (A#) Contractor Paid Use of VA Purchase Order Number is critical, e.g. 428-C30001 or 506-A30001

5 Clause Electronic submission of payment request This clause provides direction to the VA contractor.

6 Exceptions Registering in OB10 is not required when using purchase cards or B#’s transactions (GPO i.e. intergovernmental transactions)

7 Get Started! Click the link below! Remember this code - - AAA It is VA’s OB10 Number and ensures your invoices are processed Free of Charge.

8 VA’s OB10 Code Remember this code AAA It is VA’s OB10 Number and ensures a contractors invoices are processed Free of Charge to them!

9 What an OB10 Invoice Looks Like Wrong or no PO # - - often a source of problems


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