Presentation on theme: " Group: GTR ver M Grace Chen Taru Singhal Robert Szymanek Michael Parker."— Presentation transcript:
Group: GTR ver M Grace Chen Taru Singhal Robert Szymanek Michael Parker
Identify the Problem Compliance/Risk Storage Options Transmission Options Feasibility Analysis Final Recommendation
Deficiencies in the process of storage/backup ◦ Is the current data stored? ◦ Is there a secure backup currently performed? ◦ Is current data encrypted? ◦ Currently how is data archived? Deficiencies in the process of transmission ◦ What is the best way to transmit data? ◦ What Is the best encryption ◦ Is E-mail safe? ftp/sftp?
Social Security numbers Home addresses and telephone numbers Personal and family health history Bank accounts and credit card numbers
The HIPAA Privacy Rule applies to: ◦ Health plans ◦ Healthcare clearinghouses, part of an HIO ◦ Healthcare providers that conduct covered transactions Healthcare Information Organization (HIO) performs certain functions or activities which require access to PHI Healthcare clearinghouses collect data such as PHI and data-mine them
Federal Penalties ◦ The U.S. Department of Health & Human Services has the authority to impose penalties of $100 to $50,000 or more per violation. Criminal Penalties ◦ The U.S. Department of Justice has the right to fine organizations and individuals who intentionally violate standards. The penalties range from $50,000 to $250,000, with various jail sentence lengths, depending on the offense.
Encrypt data on servers and email Restrict use of file sharing applications and portable devices Provide protection against malware and attacks Use comprehensive security policies Log data points for compliance audits
Storage of Protected Health Information Opt 1: Data Center/Iron Mountain Opt 2: Citrix Solution/Iron Mountain
Citrix Access Gateway protects data using standards-based encryption technologies (SSL/TLS). Secure remote access. Leading SSL VPN performance and scalability. Protect intellectual property with corporate policies. Lets users work from anywhere.
Data Center (1,000 users) - $229,900 Same expense as for both solutions.
Rapid recovery Extremely high security Reduce risk of server data loss and downtime Continuous backup Protection of open files and databases Flexible retention periods Access when and where you want it http://www.ironmountain.com/health-information/health-server- backup.html http://www.ironmountain.com/health-information/health-server- backup.html
Secure FTP can be used as a technical mechanism, protecting data in motion within a distributed healthcare system. Secure Shell password controls file access. Secure Shell encryption controls confidentiality of the information. Server Event logs facilitates a security audit.
The primary rule within HIPAA that affects e-mail is the Security Rule. Many encryption technologies require the user to become familiar with the use of plug-ins and other specialized “client-side” encryption software Another issue faced by organizations is a lack of technological standards The solution to each of these issues is to move the encryption responsibility from the individual user to a specialized server.
The team is ready to implement a multi- layered system using the Data Center storage and Iron Mountain Secure transmission using secure ftp and secure email for transmission of Protected Health Information. Provision sufficient resources to implement a Citrix solution when needed, plan for FY 2012 or FY 2013.
New Deployments (No teardown) ◦ Storage/backup ◦ Secure Email ◦ Secure FTP Maintenance Considerations for IT staff ◦ Ensuring complete backups (Iron Mountain) ◦ Enforcing Data Center SLA standards ◦ Checking secure local storage ◦ Maintaining VeriSign certificates for email and FTP Processes invisible to end users!
Iron Mountain (2.5 TB) - $193,500 Iron Mountain is an annual operating expense at $64,500/year Operating costs affect Income Statement Data Center (Infrastructure required) - $229,900 A capital expense at depreciates at $45,980/year over 5 years Capital expenses affect the Balance Sheet Maintenance approx 10% of purchase price, capitalized Total - $412,900