1. Regulatory Streamlining Task Force Status Update Board of County Commissioners October 4, 2011

2. Presentation Outline Task Force Background Task Force Background Quick Fixes Quick Fixes Next Steps Next Steps

3. Task Force Background Task Force Background Quick Fixes Quick Fixes Next Steps Next Steps Presentation Outline

4. Task Force Background Mission Mission Support job growth and economic development by eliminating duplicative regulations, reducing process times and improving customer service

5. Members Members Miranda (Randi) Fitzgerald – Chair Miranda (Randi) Fitzgerald – Chair Jim Cooper – Vice Chair Jim Cooper – Vice Chair Teska Dillard Teska Dillard Carmen Dominguez Carmen Dominguez Ernesto Gonzalez-Chavez Ernesto Gonzalez-Chavez Nate Groover Nate Groover George Hansford George Hansford Task Force Background

6. Members Members Andrea Jernigan-Gwinn Andrea Jernigan-Gwinn Ganesh Jiawon Ganesh Jiawon Randy June Randy June Bob Paymayesh Bob Paymayesh Priscilla Robinson Priscilla Robinson Jim Sellen Jim Sellen Bob Tomala Bob Tomala Jason Walker Jason Walker Task Force Background

7. Process Process Collaborative – discussions between members and relevant staff to actively examine current processes in order to change or improve them Task Force Background

8. Process Process Consensus building – input is worked through to reach mutually satisfactory solutions Task Force Background

9. Action Plan Action Plan Phase I – propose “quick-fixes” to the numerous processes that do not require any formal changes to the land development code or comprehensive plan Phase I – propose “quick-fixes” to the numerous processes that do not require any formal changes to the land development code or comprehensive plan Phase II – examine development review processes in the land development code and propose changes that can streamline the process Phase II – examine development review processes in the land development code and propose changes that can streamline the process Task Force Background

10. Task Force Background Task Force Background Quick Fixes Quick Fixes Next Steps Next Steps Presentation Outline

11. Quick Fixes Better Communication Better Communication Re-establishing the practice of returning phone calls within 48 hours and responding to e-mails within 24 hours Re-establishing the practice of returning phone calls within 48 hours and responding to e-mails within 24 hours Contacting the applicant in those cases when it is possible to cure a deficiency without the need to resubmit new signed and sealed plan sets Contacting the applicant in those cases when it is possible to cure a deficiency without the need to resubmit new signed and sealed plan sets Creating a point of contact for permitting and development review processes within the reviewing divisions Creating a point of contact for permitting and development review processes within the reviewing divisions

12. Quick Fixes Inspections Inspections Establish uniform procedure for field supervisors to resolve inspector-plans examiner conflicts and/or inspector- inspector conflicts (already being implemented) Establish uniform procedure for field supervisors to resolve inspector-plans examiner conflicts and/or inspector- inspector conflicts (already being implemented) Site Plan Intake Procedures Site Plan Intake Procedures Expanded tracking procedures for plans received in the Building Division Expanded tracking procedures for plans received in the Building Division

13. Quick Fixes Development Review Committee Development Review Committee Establish “process experts” within the reviewing divisions to assist applicants in shepherding plans through the process and to interact with DRC members on applicants’ behalf Establish “process experts” within the reviewing divisions to assist applicants in shepherding plans through the process and to interact with DRC members on applicants’ behalf PD – Planning Division PD – Planning Division PSP – Development Engineering PSP – Development Engineering DP – Zoning Division DP – Zoning Division

14. Quick Fixes Development Review Committee Development Review Committee No longer require items reviewed at later stages of the development review process to be reviewed by the DRC No longer require items reviewed at later stages of the development review process to be reviewed by the DRC Allow the applicant to agree with the staff report and revise the plan without having to attend the meeting or – at applicant’s election – attend DRC meeting to discuss only those items requiring clarification Allow the applicant to agree with the staff report and revise the plan without having to attend the meeting or – at applicant’s election – attend DRC meeting to discuss only those items requiring clarification

15. Quick Fixes Development Review Committee Development Review Committee Provide an opportunity for an applicant with contingent approval to submit revisions in PDF format prior to submitting required final plans Provide an opportunity for an applicant with contingent approval to submit revisions in PDF format prior to submitting required final plans Use of separate advisory board to review other methods, techniques, or materials that are “best practices” but not yet reflected in Code provisions Use of separate advisory board to review other methods, techniques, or materials that are “best practices” but not yet reflected in Code provisions

16. Task Force Background Task Force Background Quick Fixes Quick Fixes Next Steps Next Steps Presentation Outline

17. Next Steps Electronic Filing Electronic Filing Chief among all comments associated with streamlining the processes has been advancing the timeframe for allowing electronic filing for development review

18. Next Steps Investigate further changes related to development review Investigate further changes related to development review Administrative Regulations Administrative Regulations Land Development Code Land Development Code New processes New processes Complex development proposals Infill development processes

19. Regulatory Streamlining Task Force Status Update Board of County Commissioners October 4, 2011