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SWMD New Coordinator Training July 12, 2012 Lazarus Government Center Columbus, Ohio.

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Presentation on theme: "SWMD New Coordinator Training July 12, 2012 Lazarus Government Center Columbus, Ohio."— Presentation transcript:


2 SWMD New Coordinator Training July 12, 2012 Lazarus Government Center Columbus, Ohio

3 Welcome! Why Are We Here? Logistics Agenda, Impromptu Breaks Working Lunch When to Ask Questions Full but Flexible Agenda Presentation and Notebook Introductions SWMD New Coordinator Training7/12/2012 2

4 Please turn your cell phones off or set to vibrate SWMD New Coordinator Training7/12/2012 3

5 Introductions Who you are? How long with the District Role in the District What you hope to gain from the training Identify a particular subject or issue of interest SWMD New Coordinator Training7/12/2012 4

6 SOLID WASTE IN OHIO HB 592, SWMDs and SWAC 7/21/2010New Coordinator Training 5

7 HB 592: What is it? Ohio’s comprehensive solid waste law Passed in 1988 Addresses many areas of solid waste including: – landfill permitting, – siting, – design standards, – financial assurance, – closure/post-closure care  owner/operator background checks,  solid waste planning,  disposal fees,  state recycling goals  etc.

8 HB 592: Why? Disposal increasing at significant rate in 1980s Declining # of landfills and available disposal capacity (less than 5 years statewide) Lack of planning for new landfills Lines of trucks at existing facilities Increasing imports of out-of-state waste

9 HB 592: How? Maximize disposal capacity through planning process Reduce reliance on landfills & encourage waste reduction and recycling Protect public health and environment by upgrading solid waste regulations

10 Solid Waste Management Districts (SWMDs) All counties must be in one Can be single or multi county 88 counties currently organized into 52 SWMDs

11 SWMD Responsibilities Main Responsibility Develop and implement a solid waste plan to: meet the goals of the state plan; manage all waste generated in the member counties; and, divert waste from landfills.

12 Solid Waste Management Districts 592 Vision: – All Counties become part of SWMD – 12 – 20 large, multi-county SWMDs each w/ regional landfill – Five Solid Waste Authorities – Assuring Capacity by building or contracting – SWMDs exercising “flow control”, potentially restricting OOD, OOS waste – Promotion of Recycling – Misc. Other Responsibilities

13 Solid Waste Management Districts 592 Today: – All Counties part of SWMD – 52 SWMDs, 15 Multi-County, 37 Single County – Many SWMDs w/out landfill – Capacity not major issue for most SWMDs – Flow control ability diminished by Court rulings (still important for those w/ debt) – Restrictions on OOS waste eliminated by Courts – Promotion of Recycling remains primary focus – Other important activities such as HD funding, open dump clean-up

14 Solid Waste Management Districts SWMDs locally driven, fairly autonomous exercise of County government Wide variations among SWMDs – Counties: 1 – 6 – Population: 23,000 – 1.4 million – Approach: active implementation of programs; funding local community programs; little activity at all – Sophistication/professionalism – Budget: $24,000 - $7,000,000 (revenues) – Account Balances: $0 - $8,000,000

15 Solid Waste Management Districts Represented by: Board of Directors (i.e. county commissioners) Policy Committee

16 SWMD Powers – Levy fees – Adopt and enforce rules – Own/operate facilities – Designate facilities – Bill for solid waste services – Contract for trash collection and recycling services

17 Powers Policy Committee Prepares plan Adopts plan Ratifies plan Annually reviews plan  Ratifies fees Board of Directors  Votes to ratify plan  Votes to ratify fees  Implements approved plan  Designates facilities (if authorized)  Hires Staff  Adopts and enforces rules (if authorized)  Establishes rates and charges  Contracts for services

18 Policy Committee As Preparing Plan: Decides what programs SWMD will offer Decides how to fund the plan Can authorize board to designate Can authorize board to adopt rules Can convene technical advisory committee(s)

19 SWAC: Purpose and Role Solid Waste Advisory Committee Broad Cross-section of Interested Parties Role – To provide input in preparation of State Solid Waste Management Plan (State Plan) – To help monitor implementation of the State Plan

20 SWAC: Membership – Waste Industry – Recycling Industry – Industrial Generators – Environmental Groups – Public Representative – Ohio EPA, ODOD – Senate, House Member – Municipalities, Townships, Counties – Solid Waste Management Districts – Health Departments

21 Questions ? 7/21/2010New Coordinator Training 20

22 THE STATE SOLID WASTE MANAGEMENT PLAN with Ernie SWMD New Coordinator Training7/12/2012 21

23 The State Plan…The Basics Strategy for reducing Ohio’s use of landfills Solid waste is managed in the most appropriate manner at environmentally sound facilities Ensure that programs to reduce solid wastes are implemented SWMD New Coordinator Training7/12/2012 22

24 The State Plan…The Basics Prepared by Ohio EPA working with SWAC Reviewed every three years and updated if necessary Contents prescribed by law SWMD New Coordinator Training7/12/2012 23

25 The State Plan…The Basics Sets recycling goals for Ohio and SWMDs Establishes other requirements for managing solid waste in Ohio SWMD New Coordinator Training7/12/2012 24

26 The State Plan…The Basics Other requirements: Establish siting criteria Recommend material restrictions Develop program for scrap tires Develop program for HHW Ash Management Develop program for improving markets Those are so 1989… SWMD New Coordinator Training7/12/2012 25

27 2009 State Plan

28 4 th version of the state plan Adopted by Ohio EPA in March 2010 Includes a number of important changes Working on new Format SWMD New Coordinator Training7/12/2012 27

29 The 2009 State Plan SWMD New Coordinator Training7/12/2012 28

30 Goal 1 - Infrastructure For purposes of this discussion, infrastructure means: Drop-off recycling locations Curbside recycling programs SWMD New Coordinator Training7/12/2012 29

31 Goal 1 - Infrastructure Provide at least 90% of population in each county with infrastructure Collect at least 5 materials at each drop off or through each curbside program Ensure commercial generators have recycling options SWMD New Coordinator Training7/12/2012 30

32 Goal 2 – Waste Reduction/Recycling Rates Measures diversion from landfills Is NOT same as a recycling rate Includes recycling, volume reduction, composting, land application, etc. SWMD New Coordinator Training7/12/2012 31

33 Goal 2 – Waste Reduction/Recycling Rates Residential/commercial (a.k.a. Municipal Solid Waste) – Recover 25% of waste generated Industrial Solid Waste – Recover 66% of waste generated SWMD New Coordinator Training7/12/2012 32

34 Relationship Between Goals 1 & 2 Establishing infrastructure intended to recycle more material Not an end but a means to an end Will phase out Goal 1 in the future Increase MSW goal to 35% in future? += SWMD New Coordinator Training7/12/2012 33

35 Other Goals SWMD New Coordinator Training7/12/2012 34

36 Other Goals SWMD New Coordinator Training7/12/2012 35

37 Other Goals SWMD New Coordinator Training7/12/2012 36

38 What Are We Excited About? Outreach focused on changing recycling behavior All SWMDs will have a web page Focus on providing the most effective programs Evaluate effects on GHG emissions + SWMD New Coordinator Training7/12/2012 37

39 Wanna Read the State Plan? I smell a glutton for punishment… You can find it on the SWMD/Planning page SWMD New Coordinator Training7/12/2012 38

40 Want to learn more?  Ohio Revised Code section 3734.50  Ohio Administrative Code Rule 3745-27-90  Fact Sheet 0659  State Plan web page ( SWMD New Coordinator Training7/12/2012 39

41 QUESTIONS? SWMD New Coordinator Training7/12/2012 40

42 SWMD SOLID WASTE MANAGEMENT PLANS with Ernie SWMD New Coordinator Training7/12/2012 41

43 What is a plan? A SWMD’s strategic plan for: – Achieving goals of the state plan – Managing solid waste for at least 10 years Governs what the SWMD does, including how money is spent SWMD New Coordinator Training7/12/2012 42

44 What’s in a plan? Prepared in accordance with Ohio EPA’s Format – Prescribes contents and organization – Current version is version 3.0 SWMD New Coordinator Training7/12/2012 43

45 What’s in a plan? Reference year data and information: – Population – Inventory of solid waste facilities used – Solid waste generation, disposal, and recycling data – Descriptions and analysis of programs offered in the reference year. SWMD New Coordinator Training7/12/2012 44

46 Where do I get data? Ohio EPA Surveys US EPA ODNR Dept. of Development Local planning commissions Other SWMDs SWMD New Coordinator Training7/12/2012 45

47 What’s in a plan? Projections (for at least 10 years) Programs/strategies to meet goals of the state plan Demonstration of achieving Goal 1 or 2 SWMD New Coordinator Training7/12/2012 46

48 What’s in a plan? Access to Adequate Disposal Capacity Budget Reserve ability to use certain powers – Authority to adopt rules – Authority to designate (i.e. flow control) SWMD New Coordinator Training7/12/2012 47

49 What are the steps? Policy committee prepares draft plan Ohio EPA reviews draft plan & issues comments Policy committee revises draft plan SWMD New Coordinator Training7/12/2012 48

50 What are the steps? Policy committee makes draft plan available for public comment Policy committee ratifies draft plan Ohio EPA reviews ratified plan Ohio EPA approves/disapproves plan Hear ye, Hear ye… SWMD New Coordinator Training7/12/2012 49

51 How long does it take? 33 months to complete entire process: Prepare draft – 15 months Ohio EPA reviews – 4.5 months Public comment/ratification – 4 months (usually more) SWMD New Coordinator Training7/12/2012 50

52 Plan Timeline SWMD New Coordinator Training7/12/2012 51

53 Who is responsible? Prepare, submit, and ratify plan – Policy committee or board of trustees Implement plan – County commissioners or board of trustees Annually review implementation – Policy committee or board of trustees SWMD New Coordinator Training7/12/2012 52

54 Does a plan expire? Must submit updates to Ohio EPA every 3 or 5 years Timing based on approval date of current plan SWMD New Coordinator Training7/12/2012 53

55 When do I have to start? Cuyahoga – in process Portage – in process Hancock – in process Wyandot 7/2012 Bel Jeff – 7/2012 DFPW – 3/2013 Clinton – 5/2013 Pike - 6/2013 Lake – 6/2016 GO! Ready, Set… SWMD New Coordinator Training7/12/2012 54

56 Ohio EPA Involvement Attend first policy committee meeting where the plan is going to be discussed Attend meetings throughout process when needed  policy committee  city council  board of directors 7/12/2012SWMD New Coordinator Training 55

57 Want to learn more? Ohio Revised Code Sections: – 3734.53 (contents of plan) – 3734.55 (Ohio EPA review, plan ratification, and Ohio EPA approval) – 3734.56 (revising plan) Ohio Administrative Code Rule 3745-27-90 ORC SWMD New Coordinator Training7/12/2012 56

58 Want to learn more? Fact Sheets: 633 - Local Solid Waste Management Planning Process 1004 - Local Solid Waste Management Plans SWMD New Coordinator Training7/12/2012 57

59 QUESTIONS? SWMD New Coordinator Training7/12/2012 58

60 FUNDING/EXPENSES/QFRS with Channon 7/12/2012SWMD New Coordinator Training 59

61 Areas to Cover  Most commonly used funding mechanisms  Ten Allowable Uses  QFR - What Ohio EPA Provides SWMDs  QFR – What SWMDs Provide to Ohio EPA  End use of QFR Data  Electronic Fee Reporting System Development  Relationship to Plan Development SWMD New Coordinator Training7/12/2012 60

62 ORC 3734.57 Funding Mechanisms  Tiered Disposal Fee  Joint Use Agreement  Generation Fee SWMD New Coordinator Training7/12/2012 61

63 ORC 3734.57 Funding Mechanisms Tiered Disposal Fee – ORC 3734.57(B) Tier 1:disposal of solid wastes generated within the district $1.00/ton - $2.00/ton Tier 2:Disposal of solid wastes generated outside of the boundaries of the district, but inside Ohio $2.00/ton - $4.00/ton Tier 3:Disposal of solid wastes generated outside of the boundaries of Ohio less than or equal to Tier 1, Collected and remitted by the solid waste disposal facility. SWMD New Coordinator Training7/12/2012 62

64 ORC 3734.57 Funding Mechanism s  Joint Use Agreement (ORC 3734.57.1) SWMD New Coordinator Training7/12/2012 63

65 ORC 3734.57 Funding Mechanisms Generation Fee (ORC 3734.57.3) Fee levied on the generation of solid wastes within the district Important Points In order to levy a fee up to $5.00/ton, the resolution must be ratified by at least 60% of the total population of the district In order to levy a fee over $5.00/ton, the resolution must be ratified by at least 75% of the total population of the district Important Distinction from other fees Unlike any of the other fees, the generation fee is collected at the first point of contact, therefore generation fees are collected by solid waste disposal facilities and solid waste transfer facilities. SWMD New Coordinator Training7/12/2012 64

66 Big Differences  ORC 3734.57 Funding Mechanisms – Ratification – Performed by Policy Committee  ORC 343 Funding Mechanisms – Three Public Hearings and Adoption through Resolution – Performed by Board of County Commissioners or Board SWMD New Coordinator Training7/12/2012 65

67 ORC 343 Funding Mechanisms  Contract or agreement for collection of generation or disposal fees for use by the district  Rates and Charges SWMD New Coordinator Training7/12/2012 66

68 ORC 343 Funding Mechanisms Contract or agreement for collection of generation or disposal fees for use by the district (ORC 343.022) the board of county commissioners or directors of a county or joint county district may enter into a contract or agreement with the owner or operator of a solid waste facility, or with persons collecting or transporting solid wastes, to establish and collect on behalf of the district generation or disposal fees to be used by the district for the purposes set forth in divisions (G)(1) to (10) of ….. or to provide other remuneration or services to or on behalf of the district or its residents Contract/Designation (ORC 343.01.4) SWMD New Coordinator Training7/12/2012 67

69 ORC 343 Funding Mechanisms Rates and Charges (ORC 343.08) (“Fee for Service”) the board of county commissioners of a SWMD and the board of directors of a joint SWMD may fix reasonable rates or charges to be paid by every person, municipal corporation, township, or other political subdivision that owns premises to which solid waste collection, storage, transfer, disposal, recycling, processing or resource recovery service is provided by the district Rates or charges may be collected either by the district or in conjunction with billings for public utility rates through the county water district, county sewer district, or a municipal corporation or political subdivision authorized to provide public utility service, or county auditor where the lots or parcels are located. SWMD New Coordinator Training7/12/2012 68

70 Ten Allowable Uses Ohio Revised Code 3734.57(G) lists the ten areas for which SWMDs are allowed to spend legislatively defined fee revenue. The ten allowable uses are 1. Plan monitoring/preparation 2.Plan Implementation 3.Health Department Enforcement 4.County Assistance 5.Well Testing 6.Out-of-State Waste Inspection SWMD New Coordinator Training 69 7/12/2012

71 Ten Allowable Uses 7.Litter Law/Open Dumping Enforcement 8.Health Department Training 9.Municipal/Township Assistance 10.Compensation to Affected Communities 7/12/2012SWMD New Coordinator Training 70

72 What Ohio EPA Provides 7/12/2012SWMD New Coordinator Training 71  Annually Updated Quarterly Fee Report (QFR) Form  Latest Instruction Manual for QFR  Updated List of Municipal Solid Waste Disposal Facilities  Updated List of Municipal Solid Waste Transfer Facilities

73 What District Provides SWMD New Coordinator Training  Properly Completed QFR  Notification of Fee Changes  Copies of Resolutions Associated with Fee Change  Can Provide Copies of State Audits or County Ledgers 7/12/2012 72

74 QFR 7/21/2010SWMD New Coordinator Training 73 Section 1:Fee Levels Disposal Fee for: In-district waste per ton Out-of-district waste per ton Out-of-state waste per ton Generation Fee (circle one): per ton Has there been a rate change either at the beginning of or during the quarter? Yes No If “yes,” what was the effective date of the change? (Please enclose the resolution for the fee amendment ratification with this report)

75 Revenue Section of QFR 7/22/2012New Coordinator Training 74 Revenues1 st Quarter 2 ND Quarter Tier 1 Disposal Fees Tier 2 Disposal Fees Tier 3 Disposal Fees Generation Fees* Joint Use Agreements Other Revenues Reimbursements Contracts County Contributions Donations Interest Grants Projects Planning Assessments Recycling Revenue Taxes Tipping Fees User Fee Fee Penalty Other (description): Amount Minus (-) Bad Debt Total Revenue for Year:

76 Ten Allowable Uses  Moneys in the special fund of the county or joint district arising from the fees levied under 3734.57… shall be expended in accordance with the district’s solid waste management plan … exclusively for the following purposes: SWMD New Coordinator Training7/12/2012 75

77 7/12/2012SWMD New Coordinator Training 76 District ExpensesPublic ContractsPrivate ContractsTotal Spent 1. Plan Monitoring/Prep. $0.00 a. District Staff & Legal $0.00 b. Consultants Costs $0.00 c. Other $0.00 2. Plan Implementation $0.00 a. District Administration $0.00 Personnel $0.00 Office Overhead $0.00 Legal Fees $0.00 b. Facility Operation $0.00 MRF $0.00 Landfill $0.00 Compost $0.00 Transfer $0.00 Recycling Center $0.00 c. Tire Collection $0.00 d. HHW Collection $0.00 e. Electronics Collection $0.00 f. Yard Waste Management $0.00

78 7/12/2012SWMD New Coordinator Training 77 g. Recycling Collection $0.00 Collection Drives $0.00 Curbside $0.00 Drop-off $0.00 h. Recycling Market Development $0.00 i. Dump Cleanup $0.00 Private Land $0.00 Public Land $0.00 j. Litter Collection/Education $0.00 k. Engineering Services Contracts $0.00 l. Other Services Contracts $0.00 m. Education/Awareness $0.00 District Staff $0.00 Contracted Agencies/Services $0.00 n. Emergency Debris Management $0.00 o. Other $0.00

79 7/12/2012SWMD New Coordinator Training 78 3. Health Dept. Enforcement $0.00 Health Department Name: a. Personnel $0.00 b. Supplies $0.00 c. Equipment $0.00 d. Vehicles $0.00 e. Other $0.00 4. County Assistance $0.00 a. Maintaining Roads $0.00 b. Maintaining Public Facilities $0.00 c. Providing Emergency Services $0.00 d. Providing Other Public Services $0.00 5. Well Testing $0.00 a. Personnel $0.00 b. Test Costs $0.00 c. Other $0.00 6. Out-of-State Waste Inspection $0.00 a. Personnel $0.00 b. Equipment/Supplies $0.00 c. Other $0.00

80 7/12/2012SWMD New Coordinator Training 79 7. Open Dump, Litter Law Enforcement $0.00 Health Department Name: a. Heath Departments $0.00 Personnel $0.00 Vehicle $0.00 Equipment/Supplies $0.00 b. Local Law Enforcement $0.00 Personnel $0.00 Vehicle $0.00 Equipment/Supplies $0.00 c. Other $0.00 8. Heath Department Training $0.00

81 7/12/2012SWMD New Coordinator Training 80 9. Municipal/Township Assistance $0.00 a. Maintaining Roads $0.00 b. Maintaining Public Facilities $0.00 c. Providing Emergency Services $0.00 d. Providing other Public Services $0.00 10. Compensation to Affected Community (ORC Section 3734.35) $0.00

82 Fund Balance Section of QFR 7/22/2012SWMD New Coordinator Training 81 Fund Balance at the End of Last Quarter Revenue Received this Quarter Funds Spent this Quarter Balance Left at the End of this Quarter

83 End Use of the Reported Data  ORC 3734.57.5  Annually by not earlier than the first day of April, the director shall submit a compilation of the individual district reports received during the preceding calendar year to the speaker of the house of representatives and the president of the senate. SWMD New Coordinator Training7/12/2012 82

84 SWMD Involvement in FSR  Ohio EPA will request SWMD to verify that the information submitted throughout the year is accurate by sending Table F and Table I for review.  SWMD is allowed to submit a letter to the legislature to explain future plans for carryover balance or mention something noteworthy. SWMD New Coordinator Training7/12/2012 83

85 Electronic Fee Reporting System  Web-based system  SWMD will establish an account and submit QFRs to Ohio EPA through Ebiz  Public notices, resolutions and other correspondence related to fees through Ebiz  Expect to be ready for submittal of first quarter fee report of 2013 7/12/2012SWMD New Coordinator Training 84

86 Planner Use of the Reported Data  Information provided in the QFR should be used to demonstrate financial solvency in plan update  Data provided in QFR should be consistent with reference year revenue and expenses identified in the plan update  Planner uses historical figures to justify projections offered in the plan update SWMD New Coordinator Training7/12/2012 85

87 What happens if you don’t file your QFRs Where did SHE come from?!

88 QUESTIONS? SWMD New Coordinator Training7/12/2012 87

89 Annual District Reports 7/21/2010New Coordinator Training 88

90 ADR Quick Facts  Requirement established in state plan  Due annually to Ohio EPA on June 1 st  Covers data for the previous calendar year  Prepared in accordance with OAC 3745-27-90 (F) 7/21/2010New Coordinator Training 89

91 ADR Quick Facts  Can fulfill requirements of Policy Committee under ORC 3734.55 (C)(4): The Committee annually shall review implementation of the plan…and report it’s findings and recommendations regarding implementation of the plan to the board of county commissioners... 7/21/2010New Coordinator Training 90

92 What Ohio EPA Provides Updated form Latest instruction manual Customized implementation schedule Scrap tire, compost, other data 7/21/2010New Coordinator Training 91

93 ADR Form Sections 1 – 3 District contact information Web site District Policy Committee contact Population (per capita data) General statement by district on major issues affecting implementation

94 Section 4 – OOSW Report waste that was generated in district and disposed out-of-state. Ohio EPA collects data annually from neighboring state environmental regulatory agencies Ohio EPA has historically only requested that districts provide data that they have collected themselves on ADR.

95 Section 5 – PAYT Programs Provide a list of volume-based billing (PAYT) programs for collection of MSW

96 Section 6 Recycling Data Best measure of performance and activity Primary source of statewide recycling information Baseline data for plan preparation Evaluation of programs Ohio EPA uses to evaluate state plan w/regard to material diversion and conduct planning efforts Source of most of the comments on the ADR


98 Section 6 - Source(s) of Data 7/21/2010New Coordinator Training 97

99 Section 7 – Detail on Data Reported in Section 6 Line-item discussion of data in 6 Significant changes / atypical numbers Identify programmatic changes Identify changes in markets Often just a change in survey responses Providing information reduces comments


101 Sections 8-10 Section 8: Non-creditable materials – (C&DD, Auto / ASR) Section 9: Rules – Revisions and additions Section 10: Fees – Host community and contract fees – Funding issues – Changes in revenues vs. plan projections

102 Section 11 – HHW & Collection Programs Summary of programs to collect special wastes – HHW− Scrap Tires – Electronics− Mercury – Pharmaceuticals Collect tonnage and cost information Collect program structure information (permanent, temporary, etc.)

103 Section 12 – Studies, Feedback Feedback Progress on pilot projects, feasibility studies – Often in implementation schedule but are considered ‘preliminary stages’ of a program – Ohio EPA considers them a program when included in a plan, regardless of outcome – Valuable information that Ohio EPA is interested in (“leading edge”)

104 Section 13 – Status of Plan Implementation Table Primary record of program activity/plan implementation. Any change in the program from your plan must be noted in ADR Used to create statewide program data Fulfills requirements of Policy Committee under ORC 3734.55


106 ADR Instructions Provided by Ohio EPA with form Frequently asked questions Guidance on creditable materials Data collection Following speeds up review process and reduces comments Conversion factors, form editing Ohio EPA working to streamline

107 ADR and Plan Development ADR data provide baseline for reference year data for plan updates Good ADR data reduce the need for additional data collection ADR data used to demonstrate progress toward State Plan Goals Better ADR data make for smoother Draft Plan Update process

108 Questions ? 7/21/2010New Coordinator Training 107

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