Presentation on theme: "Making PowerPoint Slides"— Presentation transcript:
1 Making PowerPoint Slides Some tips to make your presentations more presentable
2 Tips to be Covered Plan your presentation Outlines Slide Structure AppearanceCapitalizationFontsColorBackgroundGraphicsGraphsSpelling and grammarConclusionsQuestions
3 Planning the Presentation Determine your purposeWrite a statement of purposeGather informationThink about WIIFY
4 Outline Make your 1st or 2nd slide an outline of your presentation Follow the order of your outline for the rest of the presentationOnly place main points on the outline slideEx: Use the titles of each slide as main points
5 Slide Structure – What to do Use 1-2 slides per minute of your presentationWrite in point form with bullets, not complete sentencesInclude 4-5 points per slide – no more than 6Avoid wordiness: use key words and phrases only 6 or 7 words per point
6 Slide Structure –too wordy This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
7 Slide Structure – What to do Show one point at a time:Will help audience concentrate on what you are sayingWill prevent audience from reading aheadWill help you keep your presentation focused
8 Slide Structure What NOT to do Do not use distracting animationDo not go overboard with the animationBe consistent with the animation that you use
9 Basic rules for appearance Keep it simple..Make bulleted points easy to read. Do not center.Keep text easy to understand.Use concise wording.Bullets are focal points.Presenter provides elaboration.Keep font size large.
10 Basic Rules- capitalization AVOID ALL CAPS – VERY HARD TO READ.First Cap - More Formal.Harder To Type And More Decisions.First word cap.Less formal.Easier to type and fewer decisions.
11 Fonts – What to do Use at least an 18-point font Use different size fonts for main points and secondary pointsthis font is 22-point and the title font is 40-pointUse bold when you want some words to stand out.Use a standard font like Times New Roman (serif) or Arial (sans serif)
12 Fonts – What NOT to doIf you use a small font, your audience won’t be able to read what you have writtenItalics are more difficult to read.CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READDon’t use a complicated font
13 Color – Contrast is important Use a color of font that contrasts sharply with the backgroundEx: blue font on white backgroundUse color to reinforce the logic of your structureEx: light blue title and dark blue textUse color to emphasize a pointBut only use this occasionally
14 Color – Over usedUsing a font color that does not contrast with the background color is hard to readUsing color for decoration is distracting and annoying.Using a different color for each point is unnecessaryUsing a different color for secondary points is also unnecessaryTrying to be creative can also be bad
15 Background – Easy to look at Use backgrounds such as this one that are attractive but simpleUse backgrounds which are lightUse the same background consistently throughout your presentation
16 Background – Too difficult to look at Avoid backgrounds that are distracting or difficult to read fromAlways be consistent with the background that you use
17 Basic Rules for graphics Place graphics off-center.Balance.More room for text.Better balance.More pleasing to the eye.Left placement leads the eye to the text.
18 Clip art & graphicsA few excellent graphics are better than many poor ones.Photographs can be powerful.Use sparingly!
19 Martin Luther King Jr. Religious leader Civil rights activist Martin Luther King Jr.Religious leaderCivil rights activistAuthor/poetLabor activistMinisterAntiwar activist
20 Martin Luther King Jr. Religious leader Civil rights activist Author/poetLabor activistMinisterAntiwar activist
21 Graphs Use graphs rather than just charts and words Data in graphs is easier to comprehend & retain than is raw dataTrends are easier to visualize in graph formAlways title your graphs
23 What is wrong with this graph? Minor gridlines are unnecessaryFont is too smallColors are illogicalTitle is missingShading is distracting
24 Spelling and Grammar Proof your slides for: speling mistakesthe use of of repeated wordsgrammatical errors you might have makeIf English is not your first language, please have someone else check your presentation!
25 Conclusion Use an effective and strong closing Your audience is likely to remember your last wordsUse a conclusion slide to:Summarize the main points of your presentationSuggest future avenues of research
26 WIIFY Important to you because What does this mean to you? Why am I telling you this?Who cares?So what?And … here’s the WIIFYSource: Jerry Weismann – Presenting to Win
27 Questions?? End your presentation with a simple question slide to: Invite your audience to ask questionsProvide a visual aid during question periodAvoid ending a presentation abruptly